FLORIDA DEPARTMENT OF EDUCATION
?
STATE BOARD OF EDUCATION
?
John L. Winn
Commissioner of Education
F. PHILIP HANDY,
Chairman
T. WILLARD FAIR,
Vice Chairman
Members
DONNA G. CALLAWAY
JULIA L. JOHNSON
R
OBERTO MARTÍNEZ
P
HOEBE RAULERSON
L
INDA K. TAYLOR
Contact:
?
David C. LaJeunesse
?
April 15, 2005
?
850/245-0615
david.lajeunesse@fldoe.org
MEMORANDUM
?
K-12: 05-46
TO:
?
District Certification Contact Persons
District Directors of Personnel
FROM:
?
Beverly Gregory
SUBJECT:
?
Electronic Issue Request/Fingerprint Submission Roll-Out Plan
As part of the continuing efforts by the Bureau of Educator Certification (BEC) to provide
quality efficient services to you in support of the Department’s Strategic Imperative #1 to
increase the supply of highly effective teachers, we wish to inform you of the Bureau’s plans
which will provide the ability for our public school district partners to submit Issue Request
forms electronically in combination with a digital fingerprint report. As
we have been piloting this process with Orange and Duval counties for the past few months.
From all reports, things are going exceptionally well. We are now beginning to implement our
plans for opening up this access incrementally to our other district partners throughout the state.
First, let me review the objectives of this project. This major technology improvement for our
bureau and your offices will help in eliminating the thousands of paper fingerprint reports and
issue request forms submitted for issuance of certificates. Through this enhancement, FLDOE
Certification will be able to electronically receive the required background screening results for
those persons that the district deems as potential candidates for a Florida educator’s certificate.
The report results will be automatically copied to FLDOE Certification when the district
selects
the dual-response option
as they process the candidate’s fingerprint request via the statewide
Automated Fingerprint-Based Applicant Processing System (AFAPS) supported by Cogent
Systems, Inc. (Cogent).
BEVERLY GREGORY
CHIEF, BUREAU OF EDUCATOR CERTIFICATION
325 W. GAINES STREET • SUITE 201 • TALLAHASSEE, FL 32399-0400 • (850) 245-0431 • www.fldoe.org
Memorandum
April 15, 2005
As an intermediate phase of our Roll-Out Plan, Cogent has nearly completed a modification to
all current district AFAPS LiveScan digital fingerprinting stations to allow the district to
select
the dual-response option
. Thus, when processing fingerprints for a Florida educator’s certificate
candidate, the district
must
select the FLDOE Certification/
Florida
County option for the
respective school district from the “Send Response To (CRI)” drop-down provided. All districts
for whom this dual-response option has been made available are strongly encouraged to
immediately begin utilizing this option as appropriate when processing fingerprints. For the few
districts that have yet to receive this upgrade, we will need to put you in touch with Cogent to
make this happen.
When the fingerprint results are provided to the school district for these dual-response requests,
those results will automatically be copied to FLDOE Certification. However, these results will
not be accepted and become a visible record within the BEC Technology System until the district
submits an electronic Issue Request form (CT110-E) for a Florida educator’s certificate for this
candidate/employee.
As a continuation of the Roll-Out Plan over the next several weeks, representative districts from
each region of the state have been pre-selected for one of three phases for the implementation of
the electronic submission of Issue Request forms to the BEC. The BEC will contact the districts
directly with the details for their inclusion in the Roll-Out Plan and will also distribute the User
Training documentation with instructions for the electronic submission of Issue Request forms
(CT110-E). We are on target to commence the first phase of the Roll-Out Plan with about eight
(8) districts before the end of May and hope to enable all other districts with this capability by
mid-June.
We look forward to working with each of you on this exciting endeavor. Please contact David
LaJeunesse as shown in the contact information, if you need further clarification.
BG/dlj
Bureau of Educator Certification Mission:
To provide timely, accurate and efficient certification services to increase the supply of highly
qualified educators, improving achievement for all students.
Page 2