CONTACT PERSON
NAME:
David Montford
Martha Haynes
PHONE:
(850) 488-5142
(850) 487-2280
July 16, 2002
SUNCOM:
?
278-5142
277-2280
CFO:
03-04
MEMORANDUM
TO:
District School Superintendents
FROM:
Wayne V. Pierson
SUBJECT:
July 2002-2003 FTE Survey
The 2002-2003 Florida Education Finance Program July FTE survey will be
conducted the week of July 15-19, 2002. The FTE from this survey will be used
in the third calculation of the 2002-2003 Florida Education Finance Program.
Please see the attached schedule of program numbers for FTE reporting.
FTE to be Reported
The 2002-2003 FEFP provides funding for the 180-day regular school year for
students attending schools that are not juvenile justice facilities. With the exception
of Department of Juvenile Justice (DJJ) programs, which are funded through the
FEFP, PK-12 courses offered beyond the regular 180-day school year are funded
through the Supplemental Academic Instruction Allocation. Summer school
programs (with the exception of DJJ educational programs) are not dependent on
reported FTE; however, districts are required to continue to report summer school
FTE for use by the Department in providing statistical reports.
Do not report
FTE for students in after school and Saturday programs
.
CFO 03-04
June 16, 2002
Page 2
Exceptional Education Student Record
The Student Course Schedule records reporting FTE of students receiving exceptional education
services (FEFP program numbers 111, 112, 113, 254, and 255) must have a matching Exceptional
Education Student Record to generate funding under the FEFP.
General Information
Attached are the following:
•
District FTE certification form letter
•
Schedule of Program Numbers
•
Reporting deadlines
•
ESE 693 form for reporting FTE transferred to other agencies
•
FTE General Instructions for 2002-2003
The attached form letter, which certifies the July survey
fundable
FTE, must be signed by the
superintendent or designee and submitted no later than Thursday, September 26, 2002. The July
survey PK-12 FTE totals provided in the letter must match the PK-12 unweighted FTE totals in the
database as provided by the final FTE report, File 05107, which will be prepared immediately following
the system cutoff on Friday, September 20, 2002.
The 2002-2003 FEFP provides funding for more
than 180 days only for students attending schools that are juvenile justice facilities; therefore,
FTE certified in this letter should be earned in Department of Juvenile Justice (DJJ)
programs. This includes DJJ facilities, PACE centers, and Marine Institutes.
Report 60.021, Supplemental FTE Data File List, is available upon request by the school district and
provides DCF/DJJ, Advanced Placement, International Baccalaureate, and Advanced International
Certificate of Education FTE by school.
For additional student information, consult the DOE Information Database Requirements: Volume 1--
Automated Student Information Systems Manual.
In the event it is necessary to FAX hard copy data in order to meet any of these deadlines, the following
FAX number should be used: (850) 922-6742 or Suncom 292-6742.
FTE for Workforce Development Programs
FTE for Workforce Development Programs is generated by DOE from the elements in WDIS records.
While not used for 2002-2003 program operations funding, this measurement of program service is
needed for capital outlay funding and other purposes.
WVP:DGM:gt
Attachments
cc:
FTE Administrators
Finance Officers
District MIS Contacts
District Database Contacts
Date: ______________________
€
Mr. David Montford
€
Florida Department of Education
€
Office of Funding and Financial Reporting
€
325 W. Gaines Street, Room 824
€
Tallahassee, Florida 32399-0400
€
Dear Mr. Montford:
€
Due Date: September 26, 2002
Fax Number: (850) 922-6742
Suncom: 292-6742
This letter is provided to certify the fundable Department of Juvenile Justice (DJJ) PK-12 FTE totals
in the Department of Education Information Database as indicated by the final FTE report, File
05107, for the July survey for the ______________________ County School District.
All
appropriate schools are represented.
Total fundable PK-12 FTE
Florida Education Finance Program
July 2002 survey total
____________________________
Sincerely,
____________________________
Signature of Superintendent
DM:vb
Cost Factors and Program Numbers for 2002-2003 Fiscal Year
€
Program/Category
BASIC PROGRAMS
€
K-3 Basic
€
4-8 Basic
€
9-12 Basic
€
K-3 Basic, with ESE Services*
€
4-8 Basic with ESE Services
€
9-12 Basic with ESE Services
€
EXCEPTIONAL STUDENT EDUCATION
Support Level 4
€
Support Level 5
€
ENGLISH FOR SPEAKERS OF
€
OTHER LANGUAGES
€
ESOL
€
VOCATIONAL 6-12
Vocational 6-12
WORKFORCE DEVELOPMENT**
€
Continuing Workforce Development
€
Vocational Certificate
€
Applied Technology Diploma
€
Apprenticeship
€
Adult General Education
€
Cost
Program
Factors
Numbers
1.005
101
1.000
102
1.122
103
1.005
111
1.000
112
1.122
113
3.948
254
5.591
255
1.275
130
1.186
300
340
350
360
370
400
*
Include Pre-K Exceptional Students, if not Level 4 or Level 5.
** Reported through Workforce Development Information System. Cost factors not applicable.
FTE General Instructions
FTE Reporting Deadlines 2001-2002 and 2002-2003
2001-2002
Survey 1
€
Survey Week:
July 16-20, 2001
€
Due Date:
August 3, 2001
€
State Processing:
July 30 - September 21, 2001
€
Final Update/Amendment Date:
May 3, 2002
€
Survey 2
€
Survey Week:
October 8-12, 2001
€
Due Date:
October 26, 2001
€
State Processing:
October 22 - November 9, 2001
€
Final Update/Amendment Date:
July 26, 2002
€
Survey 3
€
Survey Week:
February 4-8, 2002
€
Due Date:
February 22, 2002
€
State Processing:
February 18 - March 8, 2002
€
Final Update/Amendment Date:
November 22, 2002
€
Survey 4
€
Survey Week:
June 17-21, 2002
€
Due Date:
July 5, 2002
€
State Processing:
July 1 - July 19, 2002
€
Final Update/Amendment Date:
April 4, 2003
€
2002-2003
Survey 1
€
Survey Week:
July 15-19, 2002
€
Due Date:
August 2, 2002
€
State Processing:
July 29 - September 20, 2002
€
Final Update/Amendment Date:
May 2, 2003
€
Survey 2
€
Survey Week:
October 7-11, 2002
€
Due Date:
October 25, 2002
€
State Processing:
October 21 - November 8, 2002
€
Final Update/Amendment Date:
July 25, 2003
€
Survey 3
€
Survey Week
: February 3-7, 2003
€
Due Date:
February 21, 2003
€
State Processing:
February 17 - March 7, 2003
€
Final Update/Amendment Date:
November 21, 2003
€
Survey 4
€
Survey Week:
June 16-20, 2003
€
Due Date:
July 4, 2003
€
State Processing:
July 7 - July 18, 2003
€
Final Update/Amendment Date:
April 2, 2004
€
Programs
No.
Prior Year FTE for Programs
Transferred to Other Agencies
(July Survey Only)
Exceptional Student Education
Support Level 4
254
Support Level 5
255
Vocational
Vocational 6-12
300
English for Speakers of
Other Languages
ESOL
130
Basic Programs
K-3
101
4-8
102
9-12
103
Basic Programs/
ESE Services
PK-3 Basic with ESE Services
111
4-8 Basic with ESE Services
112
9-12 Basic with ESE Services
113
Grand Total
999
Please return as needed to:
Office of Funding and Financial
Reporting
Florida Department of Education
325 West Gaines Street
824 Turlington Building
Tallahassee, Florida 32399-0400
(850) 488-5142, SunCom 278-5142
Fax: (850) 922-6742, SunCom 292-6742
FLORIDA DEPARTMENT OF EDUCATION
DIVISION OF SUPPORT SERVICES
SCHOOL FUNDING CERTIFICATION
SUPPLEMENTAL FTE INFORMATION
District Number:_________________
District Name:__________________
Fiscal Year 2002-2003 July Survey
Report all FTE to the nearest two decimal places. (Examples 2.00, 42.17, .02)
______________________________________________________
________________________
Signature of FTE Administrator
Date of Signature
SCHOOL FUNDING CERTIFICATION SUPPLEMENTAL FTE INFORMATION
GENERAL INSTRUCTIONS
Use this form to report district-level FTE information required by the Florida Department of Education to make
calculations in the Florida Education Finance Program stipulated by Section 1011.62(7), Florida Statutes.
Amendments must be submitted by completing a revised ESE 693 with all data entered and changes circled in red.
SPECIFIC INSTRUCTIONS
Prior Year FTE for Programs Transferred to Other Agencies
(July Survey Only)
Record the total prior year FTE for FEFP programs operated by the school district in 2001-2002 which have been
transferred to other agencies for 2002-2003. Report this information for the entire 2001-2002 year in the July 2002
survey period only.
ESE
693
Exp.
06/30/03
Florida Department of Education
Florida Department of Education
Division of Support Services
FTE General Instructions
2002-2003
Education Information and Accountability Services
€
and Office of Funding and
€
Financial Reporting Sections
€
Florida Department of Education
Comments regarding this publication should be directed to:
Office of Funding and
Financial Reporting, Bureau of School Business Services, Florida Department of
Education, 325 West Gaines Street, Room 824, Tallahassee, Florida 32399-0400, (850)
488-5142 or SunCom 278-5142.
FTE General Instructions
2002-2003
€
Introduction
................................................................................................................................i
€
General Guidelines for Reporting
Regular School Year............................................................................................................1
€
Extended School Year Survey Periods.............................................................................. 2
€
Year-Round School Program Survey Periods .................................................................. 3
€
Alternate Survey Period....................................................................................................... 4
€
Short Courses....................................................................................................................... 4
€
Courses Eligible for Funding During Regular 180-Day School Year ............................. 5
€
Courses Reported for Beyond Regular 180-Day School Year ....................................... 5
€
Specific Guidelines for Reporting
Determining FTE Earned by Student by Course for Classes
€
Operating During Survey Week.................................................................................... 6
€
Step 1:
Determining "Date Certain".................................................................... 6
€
Step 2:
Student Course Schedule Record......................................................... 6
€
Step 3:
Membership/Enrollment..........................................................................7
€
Step 4:
Attendance ............................................................................................... 8
€
Step 5:
Verification...............................................................................................9
€
Step 6:
Reporting Priority..................................................................................... 9
€
Step 7:
Reporting
FTE Earned, Course
.........................................................10
€
Determining
FTE Earned, Course.....................................................
11
€
Reporting
FTE Earned, Course
for KG-05 Students.......................12
€
Reporting
FTE Earned, Course
for Students in
€
Grade 06.........................................................................................13
€
Reporting Block Scheduled Classes for FTE ...................................13
€
Reporting
FTE Earned, Course
for Summer Sessions ..................14
€
Step 8:
Local Edit Process................................................................................14
€
Step 9:
Conversion to Student Course Schedule Format..............................16
€
FTE General Instructions
2002-2003 (Continued)
Step 10: Audit File ....................................................................................................16
€
Step 11: FTE Amendments .....................................................................................16
€
Additional Instructions/Information
Advanced Placement.........................................................................................................17
€
International Baccalaureate...............................................................................................18
€
Advanced International Certificate of Education.............................................................19
€
Academic Dual Enrollment................................................................................................20
€
Vocational Dual Enrollment...............................................................................................20
€
Dropout Prevention Programs..........................................................................................22
€
English for Speakers of Other Languages (ESOL),
€
FEFP Program Number 130 ......................................................................................23
€
FTE Calculation and Reporting for Students in Department of
€
Juvenile Justice Educational Programs......................................................................23
€
Definition of Department of Children and Families/
€
Department of Juvenile Justice Clients......................................................................24
€
Reporting Nonpublic School or Home Education Students for
€
FTE Funding................................................................................................................25
€
Reporting "Additional School Year" Students.................................................................25
€
Local Record-Keeping Procedures
Requirements .....................................................................................................................26
€
Appendices
Appendix A: FEFP Membership Minutes and Their Equivalent
€
Value of
FTE Earned, Course..................................................................
28
€
Appendix B: Sample K-12 Short Course Reporting .....................................................33
€
Appendix C: Program Numbers for 2002-2003 Fiscal Year........................................34
€
Appendix D:
?
DOE Student Database Reporting Requirements for Students
€
Participating in the Opportunity Scholarship Program or the
€
John M. McKay Scholarships for Students with Disabilities
€
Program ......................................................................................................35
€
Introduction
€
The 2002-2003 Florida Education Finance Program (FEFP) provides funding for a
180-day regular school year for students attending schools that are not juvenile justice
facilities. Students attending juvenile justice facilities are funded for a 230- to 250-day
school year. With the exception of Department of Juvenile Justice (DJJ) programs, PK-12
courses offered beyond the regular 180-day school year are not funded through the FEFP.
However, these PK-12 courses offered beyond the regular 180-day school year, including
intersessions, may be funded through the Supplemental Academic Instruction allocation.
For the intended use of Supplemental Academic Instruction allocation funds, please refer
to s. 1011.62(1)(f), F.S., and Specific Appropriation 105, HB 27E.
With the exception of Juvenile Justice summer school programs, which are funded through
the FEFP, summer school program funding is not dependent on reported FTE. However,
districts are required to report summer school FTE, including the FTE associated with
extended school year programs for use by the Department in providing statistical reports
and for capital outlay funding. The FTE for after school and Saturday programs that are
funded through the Supplemental Academic Instruction allocation is not calculated or
reported.
Please refer to Appendix C for FEFP programs that are eligible for FTE reporting and
funding for the 2002-2003 school year.
Adult postsecondary vocational and adult general education programs have been funded
through Workforce Development since 1997-1998. All adult postsecondary vocational and
adult general education program information is reported through the Workforce
Development Information System (WDIS), with the exception of the portion of vocational
postsecondary dual enrollment for which the district of enrollment is eligible to earn funding
under the FEFP.
These instructions provide a detailed explanation
of
the standard methodology for
reporting prekindergarten through grade 12 FTE by student by course. The instructions are
organized as follows:
1.
?
The first section provides general guidelines for reporting, including information
concerning general procedures, survey periods, eligibility criteria, definitions, and
information regarding FTE reporting for unique scheduling approaches such as year-
round schools, extended school year, and PK-12 short courses;
i
2.
?
The second section provides specific procedures, including records reporting, FTE
reporting prioritization by FEFP program, calculation of FTE, the edit process, and
PK-12 specific procedures;
3.
?
The third section provides special instructions for reporting students who are enrolled
in Advanced Placement courses, International Baccalaureate courses, Advanced
International Certificate of Education, dual enrollment courses, certain specific
program areas, and students enrolled in nonpublic schools or home education
programs who receive instructional services at public institutions;
4.
The fourth section provides information on local record-keeping procedures;
5.
?
Appendix A provides a table of FEFP membership minutes and the equivalent value
of
FTE Earned, Course;
6.
Appendix B provides a sample of K-12 short course reporting;
7.
?
Appendix C provides a list of FEFP programs eligible for FTE funding for the 2002-
2003 school year; and
8.
?
Appendix D provides information on reporting requirements for students participating
in the Opportunity Scholarship Program and the John M. McKay Scholarships for
Students with Disabilities Program.
ii
General Guidelines for
Reporting
Regular School Year
A separate Student Course Schedule format must be reported for each
class in which a PK-12 student is in membership during each of the
Survey Periods,
regardless
of the eligibility of that student, to be counted
for funding in the Florida Education Finance Program. This includes
students not eligible because of attendance and students funded through
the Pre-kindergarten/Early Intervention Categorical and the Supplemental
Academic Instruction (SAI) allocation. However, do not report Student
Course Schedule formats for after school and Saturday programs.
PK-12 students in courses which take place outside the survey
week during the regular school year are eligible for short course
reporting
.
Please refer to the section on reporting short courses
for PK-12 students.
The survey periods for record determination are prescribed annually by
the Commissioner of Education. For FTE reporting purposes, the survey
periods cover the following time frames:
1.
?
Survey Period 1 (July)
covers from the beginning of the fiscal year
(July 1) to the beginning of the defined 180-day school year;
2.
?
Survey Period 2 (October)
covers the first 90 days of the 180-day
school year;
3.
?
Survey Period 3 (February)
covers the second 90 days of the 180-
day school year; and
4.
?
Survey Period 4 (June)
covers the period from the end of the 180-
day school program to the end of the fiscal year (June 30).
An additional Survey Period,
Survey Period 5
, covers reporting of prior
school year data such as the Advanced Placement, Advanced
1
International Certificate of Education and International Baccalaureate
programs. The data for this survey period cover the entire school year
that ends in August.
It is critical that districts correctly report the FTE
associated with the International Baccalaureate, Advanced
International Certificate of Education and Advanced Placement
programs during the survey period processing time frame.
Extended School
Year Survey Periods
An extended school year program is separate and distinct from year-
round school programs and summer school programs. Extended school
year programs are a true extension of courses provided during the
second semester of the regular 180-day school year with no break in
instruction. Supplemental Academic Instruction allocation funds may be
used for extended school year programs. Additional funds are available
on a grant basis.
The records for students attending the extended days of the
school year must contain a Year-Round/Extended School Year
FTE Indicator code of "B" to indicate that the FTE being reported
is for extended school year instruction. The records for the first
180 days are reported as any other 180-day school year records.
Extended school year survey periods for record determination and FTE
reporting are the same as the regular school year survey periods except
that survey period 4 (June) covers the period of time which extends the
school year to the end of the fiscal year (June 30).
2
Year-Round School
Program Survey Periods
Survey periods for the Year-Round School program are the same as the
regular fiscal year. However, the following descriptions specify how the count
weeks are determined and how they are used in determining attendance and
membership for FTE eligibility.
Regular School Year for Year-Round Schools
Regular School Year Reporting
Year-round schools should report the first 90 days of their regular 180-day
school year in survey 2 and the second 90 days of their regular 180-day
school year in survey 3, regardless of when the tracks are in session.
Tracks not in Session
If it is survey week and the year-round school student track is not in session,
then the last 5 days that the track was in session prior to survey week for both
the October and February survey periods become the established survey
period.
Use the final five days for survey week and the preceding six
scheduled class days for determining eligibility, and conduct the count in the
normal manner.
All current procedures for date certain and other related
count issues apply.
Intersession
If the student is in beyond 180-day instruction during an "off-track" period, the
FTE Earned, Course
for that student shall be reported in the Survey Period
in which the instruction occurs. For example, if the instruction occurs during
the time frame covered by Survey Period 2, the FTE by student by course
should be reported for that period either during the normal processing time
for Survey Period 2 or as an amendment to Survey Period 2.
Intersession survey week should be established by using the middle
day/middle week of the period. Determine attendance and membership for
eligibility in the normal manner.
The records submitted for state
processing must contain a Year-Round/Extended School Year FTE
Indicator code of "A" to indicate that the FTE being reported is for
"beyond 180-day" instruction.
3
Alternate Survey Period
If the Commissioner of Education approves an alternate survey period in
accordance with the provisions of Rule 6A-1.0451(2), FAC., the alternate
survey data shall be used in place of the regular survey FTE and associated
data, provided the FTE meets the percentage requirements specified in the
rule.
It is the responsibility of the district requesting the alternate
Survey Period to verify the percentage requirements.
Short Courses
A short course is any course that begins and ends outside of survey week.
This could also apply to courses that span reporting periods.
For short
courses, all reporting algorithms, rounding conventions, and program
membership and attendance requirements are the same as for the regular
180-day school year.
Within the PK-12 program, classes may be reported as short courses during
the regular 180-day school year. At the time of the regularly scheduled survey
week for the 90-day semester, the student's schedule,
including short
courses
, shall be used for calculating FTE. No special or alternate survey is
required for short course reporting. The
FTE Earned, Course
must be
calculated using scheduled
Days in Term
. The 25-hour limit will not apply;
however, the .5000
FTE Earned, Course
limit for the 90 days will be in
effect.
Reference Appendix B.
For short courses not in session during
survey week, the middle week/midpoint of the class is used for determining
those students who meet the membership and attendance requirements.
Under no circumstances is the traditional 90-day "snap shot"
approach allowable for short course reporting.
Summer program classes and intersession periods for Grades
PK-12 that operate in periods of time other than during survey week are
counted by using the middle week/midpoint of the period for determining
attendance and membership for FTE eligibility. Again, the
FTE Earned,
Course
must be calculated by using scheduled
Days in Term
.
4
Courses Eligible for Funding
During Regular 180-Day School Year
During Survey Periods 2 and 3, PK-12 students are eligible to earn FTE if
the class operates during the survey week, and the student meets both
program membership and attendance requirements.
In addition, it is
recommended that Student Course Schedule records be transmitted for
students in PK-12 programs/classes that operate outside of survey week
during the time frame covered by the Survey Period.
For PK-12 short
courses, eligibility is determined either during the regularly scheduled survey
week for all courses including short courses scheduled for the
90-day period, or by using the middle week/midpoint of the period method
for courses scheduled outside of survey week.
Do not report student FTE for after school and Saturday programs.
Courses Reported for Beyond Regular
180-Day School Year (Summer School and
Year-Round School Intersessions)
PK-12 courses offered beyond the regular 180-day school year including
intersessions, with the exception of Department of Juvenile Justice
Programs, are funded through the Supplemental Academic Instruction
allocation. The FTE for intersession and summer school courses is reported
even though the FTE does not earn FEFP funds.
The following summer school criteria/guidelines must be adhered to:
1.
?
Report the FTE for courses offered beyond the 180-day school year
as described in the section “Reporting
FTE Earned, Course
for
Summer Sessions.”
2.
?
A student in cooperative education or other programs incorporating
on-the-job training, including apprenticeship, shall not be counted for
more than 25 hours per week
in all programs
.
3. Do not report the FTE for enrichment or recreation courses.
4. If district policies and procedures permit, a student attending summer
school to repeat a course for forgiveness need only attend for the time
it takes to master the student performance standards that were not
mastered the previous time the course was taken. FTE is reported
for the actual time the student was in attendance.
5
Specific Guidelines for Reporting
€
Determining FTE Earned by Student by Course for
Classes Operating During Survey Week
For all classes operating during the survey week, the following procedures
must be used to determine which student course schedules are reported.
Step 1: Determining "Date Certain"
The district must define a "date certain" for the survey. The "date certain"
during the FTE survey week is the specific time for setting the student's
schedule as mentioned in the step below. If other than Friday is selected, it
may not capture the FTE of students who enroll after the date certain during
the survey week. The schedules of students who enter after date certain, but
during survey week, should be captured and reported if the students meet all
other qualifying criteria.
The district must also identify the School of
Enrollment for the students who will be chosen in Step 2.
Step 2: Student Course Schedule Record
A local student course record containing all of the elements which will be
used in both the reporting of
FTE Earned, Course
and for meeting other
state information requirements must be developed for each course in which
the student is in membership. To be included in the record are the following:
A.
Key Elements
1.
District Number, Current Enrollment
2.
School Number, Current Enrollment
3.
Student Number Identifier, Florida
4.
Survey Period Code
5.
Fiscal Year
B.
Course Identifier Information
1.
District Number, Current Instruction
6
2.
School Number, Current Instruction
3.
Term
4.
Course Number
5.
Section Number
6.
Period Number
7.
Days Per Week
8.
Class Minutes, Weekly
9.
FEFP Membership Minutes, Weekly (set to 0000 [all zeros])
10.
FEFP Program Number
11.
FTE Earned, Course (set to 0000 [all zeros])
12.
FTE Eligibility Flag
C.
Other Data
1. Grade Level
2. Vocational Student Intent
3. Limited English Proficiency: Instructional Strategy
4. Year Round/Extended School Year FTE Indicator
5. Dual Enrollment Indicator
6. Vocational/Adult General Education Program Code
Step 3: Membership/Enrollment
Each PK-12 student must meet the membership requirement as discussed
in this paragraph to
be eligible to be reported
, and must also meet the
attendance requirement discussed in Step 4 to
be eligible for funding
. On
the date specified in Step 1, the district must capture the student course
schedule for
each student
who is on the membership roll for that week. If
the student has at least one day of membership during survey week, the
student meets the membership requirement and is eligible for reporting. The
student is in membership when he is
officially assigned
to a course or
program by a school or district.
Any student who is not in membership
during survey week does not meet program membership
requirements and should not be considered for reporting
.
For
example, if the student's last day of membership is the Friday prior to
survey week, the student does not meet the membership requirement
7
and is not eligible to be reported. If the district selects a date other
than Friday for date certain, be sure to capture the schedules of
students who enter during survey week, but after date certain. Since
their schedules were not available on date certain, they must be
added if they meet other reporting criteria.
For those PK-12 students who are not eligible to earn funding through the
FEFP but are still on the district’s membership roll (for example - students in
Pre-Kindergarten Early Intervention, summer school students exclusive of
DJJ students, and others not eligible to earn FTE through the FEFP), the
district must submit all records with all elements completed with valid
information, with one exception.
For Pre-Kindergarten Early Intervention
students and other students who are not funded through the FEFP (excluding
summer school students), the district should report 999 as the
FEFP
Program Number
and 0000 (all zeros) for
FTE Earned, Course
. These
records should be sent along with the records that will be addressed in Steps
4-10.
Step 4: Attendance
For all students for whom course records are generated because the
membership requirement has been met, the district must determine whether
or not the student meets attendance requirements. Using the Automated
Student Attendance Record-keeping system, the district must verify that the
student has been in attendance during the 11-day window.
That is, the
student must have been in attendance
at least one of the days
of the
survey week
or one of the six scheduled days
preceding the survey week
in which school was in session. It should be noted that when the procedures
outlined in the DOE Information Database
Attendance Procedures
are
applied, the appropriate withdrawal code is shown on the day following the
last day of membership. FTE eligibility as related to attendance for students
in grades PK-12 is not determined on a course by course basis; instead, it is
determined on a daily basis. The documentation which verifies that the
student met the attendance requirements for FTE eligibility must be
maintained for a period of three years or until all applicable audits have been
completed, whichever is longer. For all students who meet the attendance
requirements, Steps 5-9 must be followed. For those students who DO NOT
meet the attendance requirements, set the FTE Eligibility Flag to N and
convert the record to the State Student Course Schedule format. Go to Step
9 for continued processing with those records.
Step 5: Verification
8
For all students who meet the attendance requirements specified in Step 4,
the district must verify that the Course Number referenced in the local student
course record is a valid course number listed in the official Course Code
Directory for the reporting year or is in the Statewide Course Numbering
System, and that the proper FEFP Program Number has been assigned to
the course for that student.
Additionally, program membership through the
various selection and placement procedures must be verified for students
who are in special program categories.
Audit records must be maintained
for program membership as defined in the Local Record-keeping
Procedures section later in this document.
Other elements should be
completed and verified as they relate to that course for that student.
STEP 6: Reporting Priority
Sort each course record for each student into rank order, so that the records
with the special FEFP program numbers are listed first followed by the basic
course records. Specifically, course records for each student will be sorted
into the following rank order.
NOTE: All school site instruction for both basic and special program
courses must be calculated for
FTE Earned, Course
before off-site
instruction is considered for reporting. (See the discussion of
FTE
Earned, Course
for students enrolled in on-the-job and cooperative
training later in this document.)
FEFP
FEFP
PROGRAM
FUNDING
PROGRAM NAME
NUMBER
RANK ORDER
ESE Support Levels, including ESE
111, 112, 113,
1
students funded as a basic student
254, & 255
and receiving funding from the ESE
Guaranteed Allocation
Vocational Education Grades 6-12
300
2
English for Speakers of Other
130
2
Languages
Basic
101, 102, & 103
3
Within the rank order groups shown above, districts may decide in which
order the special program category courses will be reported. For example, if
a student has course records with FEFP Program Numbers in two special
program categories and one basic program, the district may choose which
of the special program categories is selected first for determination of
FTE
Earned, Course
. The
FTE Earned, Course
for both special program
categories must be calculated before the basic program is calculated. It is
possible for all FEFP Membership Hours to be exhausted before
9
considering a basic course for reporting of
FTE Earned, Course
. See Step
7 for a further discussion of
FTE Earned, Course
if all course records (each
State Student Course Schedule format for a student) are basic program
category courses.
Step 7: Reporting
FTE Earned, Course
The number of hours which a PK-12 student may be reported is based on
and limited to a maximum of 900 hours per 180-day school year with the
exception of DJJ students. See the section on FTE Calculation and
Reporting for Students in Department of Juvenile Justice Educational
Programs later in this document.
In order to carry out the necessary calculations prior to creating the State
Student Course Schedule format, certain conversions must be made to
instructional time for some students in order to base instructional time on 900
class hours annually for all students.
These types of students are the
following:
A.
?
Students whose Grade Level is KG-03 and PK handicapped who
have
Class Minutes, Weekly
that aggregated across all courses on
an annual basis are greater than 720 hours annually but less than or
equal to 900 hours annually;
B.
?
Students whose Grade Level is KG-03 and PK handicapped who are
in a double session school with an aggregated annual value of
Class
Minutes, Weekly
equal to or greater than 630 hours annually but less
than 900 hours annually; and
C.
?
Students whose Grade Level is 04-12 who are in a double session
school with an aggregated annual value of
Class Minutes, Weekly
across all courses that is equal to or greater than 810 class hours
annually but less than 900 hours annually.
All remaining classifications of students (those with a Grade Level of
04-12 in a regular session school) are funded on the hours they earn
converted to
Class Minutes, Weekly
.
For those students who meet the special case considerations in Items A-C
above, the value of
Class Minutes, Weekly
should be converted to a value
based on 900 hours.
For part-time students, the conversion should be
based on the same number of hours as full-time students in that school.
Using the sorted course records from Step 6, convert the actual value of
Class Minutes, Weekly
(only for the purposes of reporting
FTE Earned,
Course
) for each course to its equivalent value on a basis of 900 hours
10
------------------------------------
----------------
------
-----
annually (1500 minutes weekly). The conversion is done by solving for "x" in
the following equation:
Class Minutes Weekly
X
=
Length of School Week
1500
(minutes)
X = converted value in class minutes weekly
Each calculation is carried out to five places and rounded to four.
The net effect of this equation is to put all course records on the basis of 900
class hours for the purpose of reporting
FTE Earned, Course
. Using the
equation above, a class that meets 225
Class Minutes, Weekly
during a
school week (in minutes) of 1350 converts to a value of 250
Class Minutes,
Weekly
based upon 1500
Class Minutes, Weekly
(900 hours annually).
See the example below.
225
250
=
1350
1500
Determining
FTE Earned, Course
Upon equalizing the value of
Class Minutes, Weekly
for the students in the
previous section and for those students whose value of
Class Minutes,
Weekly
aggregated on an annual basis exceeds 900 hours for all courses,
the following is required for all courses during Survey Periods 2 and 3:
A.
?
Using the sorted course records from Step 6, determine the number
of FEFP membership minutes the student is in membership for the
first course chosen of the special programs.
Using that value of
FEFP Membership Minutes, Weekly
, search the table in Appendix A
for the same value and retrieve the value of
FTE Earned, Course
.
This value will be reported as the
FTE Earned, Course
for that
course.
B.
?
If there are additional course records for that student which represent
special FEFP programs, and the aggregate value of
FTE Earned,
Course
for that student is less than .5000, the process referenced in
Step A above is repeated. The resulting value of the second retrieval
11
is then added to the aggregated value of
FTE Earned, Course
and
compared to .5000. This process will be repeated until the aggregate
value of
FTE Earned, Course
across all courses is equal to .5000 or
until there are no courses remaining to be considered for the student.
When reporting
FTE Earned, Course
for a student with all basic
program courses, or when residual
FTE Earned, Course
is available
after reporting special program courses, the assignment of
FTE
Earned, Course
to those basic program courses shall be done on a
successive period basis beginning with the first basic program
course in the student's schedule and continuing until the aggregate
value of
FTE Earned, Course
is at .5000.
C.
?
When reporting the value of
FTE Earned, Course
for the various
courses in which a student is enrolled, it is possible for the student to
have courses remaining after the aggregated value of
FTE Earned,
Course
has reached the maximum of .5000.
In those cases, the
district should report all of the remaining courses with a value of
FTE
Earned, Course
set to zero (0000) but have all other information
completed appropriately.
Reporting
FTE Earned, Course
for KG-05 Students
For those students who have a
Grade Level
of KG
-05 and are enrolled in a
self-contained class, it is recommended that the district report all classes in the
following manner:
A.
?
If the student is enrolled only in self-contained classes for basic
funded instruction, the district may use the self-contained course
number to report
Class Minutes, Weekly
and
FTE Earned, Course
.
Additional course numbers may be reported for the student (e.g., Art,
Music, Physical Education, and others), but both the value of
Class
Minutes, Weekly
and
FTE Earned, Course
will be reported as zeros
(0000) because that time is reported under the self-contained course
number. However, an alternative method which may be used is to
report appropriate
Class Minutes, Weekly
and
FTE Earned, Course
for the self-contained course as well as the other courses such as Art,
Music, and Physical Education.
B.
?
If the student is enrolled only in self-contained classes for both basic
funded instruction (FEFP Program Numbers 101 and 102) and ESOL
funded instruction (FEFP Program Number 130), the district may use
the self-contained course number to report
Class Minutes, Weekly
and
FTE Earned, Course
for both the basic and ESOL funded time.
Additional course numbers may be reported for the student (e.g. Art,
12
Music, Physical Education, and others), but both the value of
Class
Minutes, Weekly
and
FTE Earned, Course
will be reported as zeros
(0000) as in Step A above.
C.
?
If the student is enrolled in courses such as Language Arts, Math,
Science, and other courses, the values of
FTE Earned, Course
and
Class Minutes, Weekly
must be reported for each class. The use of
a self-contained number is not allowed in this instance to report either
FTE Earned, Course
or
Class Minutes, Weekly
.
Reporting
FTE Earned, Course
for Students in Grade 06
If the student has a
Grade Level
of 06 in a middle school setting, and the
district schedules that student in a manner similar to students with a
Grade
Level
of 07 or 08, the district should use the regular course numbers for
Grades 06-12. Otherwise, the district should use the self-contained number
for the student in Grade 06.
Reporting Block Scheduled Classes for FTE
Districts whose schools are scheduling classes that rotate lengths or
offerings from one week to the next are to report these classes in the manner
described below. Block scheduling of this type is reported as an average of
the time students are scheduled in classes.
In order to properly report the block schedule:
A.
?
Determine the student’s eligibility for reporting as it is normally
determined.
B.
?
Add together the time they are in each of the classes for the span
of time being reported. This will include the survey week and the
other weeks of the valid scheduling option.
C.
?
Use an average of the
Class Minutes, Weekly
to determine the
value of
FTE Earned, Course
.
Example: A student is block scheduled for 10 hours of a math course
and 10 hours of a science course for alternating weeks. During survey
week, the student's schedule reflects 10 hours of the math course and
0 (zero) hours of the science course. For the week following survey
week, the student's schedule reflects 0 (zero) hours of the math course
and 10 hours of the science course. For survey week, the student's
time for calculating FTE should be based on an average of 5 hours for
the math course and 5 hours for the science course.
13
Vocational wheel classes should be reported to reflect the student's
schedule on date certain.
Reporting
FTE Earned, Course
For Summer Sessions
Within the PK-12 program, summer program classes that operate in periods
of time other than during survey week are to be reported by determining the
middle week or middle day (if less than a week) of the period for establishing
membership.
FTE must be reported in the fiscal year in which the instruction occurs. The
FTE for instruction that occurs in June must be reported in the June survey
(Survey Period 4), and the FTE for instruction that occurs in July must be
reported in the July survey (Survey Period 1).
To calculate summer school FTE, divide scheduled hours for the summer
session by 720 for grades PK-03 or 900 hours for grades 04-12.
For other information regarding summer school reporting, please refer to the
discussion earlier in this document, "Courses Reported for Beyond Regular
180-Day School Year."
Step 8: Local Edit Process
Using the records and all of the reported values of
FTE Earned, Course
, the
district must apply certain edits prior to conversion of the district records to
the State Student Course Schedule format. Among the specific edits to be
performed as they relate to FTE elements are:
A. Total FTE Limit
During Survey Periods 1, 2, 3,
or
4, students whose Grade Level is PK-
12 may not exceed .5000 aggregated
FTE Earned, Course
(based on
maximum of 900 class hours for the regular 180-day school year).
B. OJT and DCT
Students who are enrolled in Course Numbers which are on-the-job
training and cooperative training or similar programs which include
training at
other than school
sites must have
all time spent at school
sites counted as part of membership hours. That is, all school site
instruction for both basic and special program courses must be
14
calculated for
FTE Earned, Course
before off-site instruction is
considered for funding.
Total membership hours for on school site and
other than school site for on-the-job training and cooperative training
programs shall not exceed 25 hours per week of funded membership.
Total membership hours in such cases may not exceed normal student
membership hours for students in that school.
C. Pullout Classes
Pullout classes must be properly identified and reported with the
appropriate period number. Also, the
Class Minutes, Weekly
must be
adjusted for both the class from which the student was pulled and the
class being reported as a pullout class.
D. Florida Virtual High School
The student course record for classes provided by the Florida Virtual
High School should reflect your school district teacher as the primary
teacher for the course.
The secondary teacher should be the teacher
from the Virtual High School. In many cases, your school district teacher
may not be certified in the subject matter of the online class, but the
record should reflect that the teacher is certified if the Florida Virtual High
School teacher has the appropriate certification.
It will be the
responsibility of the schools allowing students to take online classes to
maintain a list of teachers from the Florida Virtual High School and their
certifications for the period that their students are participating in the
online classes until all appropriate audits are complete.
E. Prekindergarten FTE
Prekindergarten students are not eligible for funding under the FEFP with
the exception of (1) children of students in the Teenage Parent program
reported in FEFP Program Number 101, (2) students age three and
above with Grade Level PK who are reported in FEFP Program
Numbers 111, 254, or 255 (excluding students who are gifted), and (3)
students below age three reported in FEFP Program Numbers 111, 254,
or 255 with disabilities (Exceptionality, Primary) of deaf or hard of
hearing,
visually impaired, physically impaired, trainable mentally
handicapped, profoundly mentally handicapped, dual-sensory impaired,
autistic, severely emotionally disturbed, developmentally delayed, or
established conditions.
F. Survey Period Code
15
Survey Period Code must be valid for the period covered by the data.
That is, if the data are being reported for "Count 2" (the first 90 days of
the 180-day school year), Survey Period Code must be "2."
G. Calculation Priority
FTE Earned, Course
for courses with special program
FEFP Program
Numbers
must be calculated prior to courses with basic program
numbers, except as provided in Item B of this section.
H. Verification of Requirements
Verify that the requirements of Section 1001.46, Florida Statutes, have
been met as they relate to the reporting of students under the Florida
Education Finance Program.
Step 9: Conversion to Student Course Schedule Format
Convert all district course records to the State Student Course Schedule
format for running DOE supplied edits.
Step 10: Audit File
Create an audit file which must be retained until all audits are made by
both
the Department of Education and the Legislative Auditor
.
Step 11: FTE Amendments
Rule 6A-1.0451(4), FAC., allows districts to make amendments to their FTE
Student Membership surveys for a period of nine months from the due date
of the survey or until a membership survey audit has been completed,
whichever takes place first. Districts are encouraged to pay special attention
to the error reports provided and make amendments accordingly.
When
Student Course Schedule records are submitted for reporting FTE,
matching Student Demographic Information, Teacher Course
records, and Exceptional Student Education records for students
with active Individual Education Plans must also be submitted in
order to avoid nulling of FTE.
16
Additional
Instructions/Information
Advanced Placement
Advanced placement courses may be taken by a student at a school district,
community college, or university.
Reporting and calculation procedures
differ, depending upon where the course is offered.
A. Courses are Taught by a District
1.
?
A Student Course Schedule must be developed for that course for
that student;
2.
?
The course number must be an advanced placement course in the
Course Code Directory;
3.
?
The value of
FTE Earned, Course
must be calculated as for any other
course;
4.
A Teacher Course Record must be created for that course;
5.
?
The student who enrolls in the Advanced Placement course(s) and
who scores 3 or higher on the subject examination is eligible to earn
an additional .24 FTE for each subject area. These values are to be
reported on the
Student End of Year Status
format in August
(Survey 5) following the year of enrollment. These values may only be
reported as multiples of .24.
Records submitted with values
which are not multiples of .24 will be rejected.
B.
?
Courses are Taught by a Public or Private Community College or
University
1.
?
A Student Course format must be developed for that course for that
student;
2.
?
The course number must be from the Statewide Course Numbering
System or the number of the course from the eligible nonpublic
community college or university and be approved for advanced
placement;
17
3.
?
The school number must be either a community college (C901-C928),
university (U970-U979), or nonpublic school (N999 or P001-P999)
number;
4. The FEFP Program Number must be 103;
5.
?
If Advanced Placement Supplemental FTE is to be claimed for the
course, the value of
FTE Earned, Course
must be 0000 for the survey
period;
6. A Teacher Course record format must be created for the course;
7.
?
The student who takes the Advanced Placement course(s) and who
scores 3 or higher on the subject examination is eligible to earn .24
for each subject area or the unweighted FTE which most closely
approximates the cost for that course. This value is reported on the
Student End of Year Status
format which is reported in August
(Survey 5) following the year of enrollment. If the student does not
score 3 or greater on the subject examination, no FTE may be
claimed by the district on the Student End of Year Status format for
that course for that student.
International Baccalaureate
Districts may earn additional FTE for students who are in International
Baccalaureate courses under two special cases. These are:
1. When a student scores 4 or higher on a subject exam;
and
2.
?
When a student receives an International Baccalaureate
diploma.
To report a student for funding for this category, the district must submit a
Student End-of-Year Status format in Survey 5 for the student. The format
item for each of the categories must be completed accordingly.
The student who enrolls in International Baccalaureate course(s) and who
scores 4 or higher on the subject examination is eligible to earn an additional
.24 FTE for each subject area. Multiple values of .24 may be recorded for
the student, as appropriate for the element
FTE Earned, International
Baccalaureate Score
on the
Student End of Year Status
format.
Records submitted with values that are not multiples of .24 will be
rejected
.
18
For the students who receive an International Baccalaureate diploma, the
value of .30 FTE must be recorded for the element
FTE Earned,
International Baccalaureate Diploma
on the
Student End of Year Status
format.
Only the value of .30 FTE may be recorded for this element.
Otherwise, the record will be rejected.
Advanced International Certificate of Education
Districts may earn additional FTE for students who are in Advanced
Certificate of Education courses under special cases. These are:
1.
?
When a student scores 2 or higher on a full-credit subject exam;
or 1 or higher on a half-credit subject exam and
2.
?
When a student receives an Advanced Certificate of Education
diploma.
To report a student for funding for this category, the district must submit a
Student End-of-Year Status format in Survey 5 for the student. The format
item for each of the categories must be completed accordingly.
The student who enrolls in Advanced Certificate of Education course(s) and
who scores 2 or higher on the subject examination is eligible to earn an
additional 0.24 FTE for each full-credit subject area. A value of 0.12 full-time
equivalent student membership shall be calculated for each student enrolled
in a half-credit Advanced International Certificate of Education course who
receives a score of 1 or higher on a subject examination. Multiple values of
.12 and .24 may be recorded for the students, as appropriate for the element
FTE Earned, Advanced International Certificate of Education Score
on the
Student End of Year Status
format.
Records submitted with values
that are not multiples of .12 and .24 will be rejected
.
For the students who receive an Advanced International Certificate of Education diploma,
the value of .30 FTE must be recorded for the element
FTE Earned, Advanced
International Certificate of Education Diploma
on the
Student End of Year Status
format.
Only the value of .30 FTE may be recorded for this element. Otherwise, the
record will be rejected.
19
Academic Dual Enrollment
For those students who are dual enrollment students at either a public or
private community college or university for which a district interinstitutional
articulation agreement exists per Section 1007.235, Florida Statutes, the
procedures below must be followed.
Please note, dual enrollment/early
entrance agreements can only be with Florida institutions. A student
shall not be claimed for funding under this procedure when the
student is enrolled in an out-of-state college or university.
Students
who are dually enrolled at a
public or private community college or
university
and who meet all eligibility requirements should be reported as
follows:
1.
?
A student course format must be developed for that course for that
student;
2.
?
The course number must be from the Statewide Course Numbering
System or the number of the course from the eligible nonpublic
community college or university;
3. The FEFP Program Number must be 103;
4.
?
The value of
FTE Earned, Course
must be calculated as any other basic
course;
5.
?
The school number must be C901-C928, U970-U979, P001-P999, or
N999;
6. Dual Enrollment Indicator must be A;
7. A teacher course record format must be created for the course.
Vocational Dual Enrollment
Postsecondary vocational instruction is not funded through the
Florida Education Finance Program.
Districts providing this
instruction report all related information through the Workforce
Development Information System (WDIS).
However, the district of
enrollment is funded through the FEFP and reports the FTE in Basic
FEFP Program Number 103.
The following discussion provides descriptions of the different vocational
dual enrollment instructional settings and provides instructions to the district
20
of enrollment for reporting
FTE Earned, Course
for students
who meet all
eligibility requirements
.
A.
?
Postsecondary Vocational Instruction Provided at a Vocational
Technical Center Located in Another School District
1.
?
The district of enrollment must create a student course record format with
its district number and school number as the one of enrollment and
instruction.
Documentation must be maintained to show that the
student is a dual enrollment student.
The district of enrollment is the
district sending the student for dual enrollment instruction.
2. The
District of Enrollment
must report the value of
FTE Earned,
Course
in the Basic FEFP Program Number 103. The Aggregate
FTE
Earned, Course
for the student is subject to the .5000 limit for the
reporting period.
3.
?
The value of
Class Minutes, Weekly
will be the value for that course
as
taught in the district of instruction
.
4. Dual Enrollment Indicator must be C.
5.
?
A matching teacher course record format must be created for the Student
Course record(s).
Note:
The postsecondary vocational dual enrollment instruction is
reported in WDIS.
B.
?
Postsecondary Vocational Instruction Provided at a Community
College
Students who are dually enrolled in a
community college
for vocational
instruction and who meet all eligibility requirements should be reported by the
district of enrollment as described in Item A above. However, the school
number for the
School Number, Current Instruction/Service
element should
be the community college number. Dual Enrollment Indicator must be B or C
as appropriate.
C.
?
Postsecondary Vocational Instruction Provided by Community
College Personnel on the Campus of a Secondary School
21
When the postsecondary vocational instruction is provided by community
college personnel on the campus of a secondary school, the secondary
school reports the dual enrollment courses using FEFP Program Number
103. In addition, report any other courses in which the student is enrolled. In
this case, the
School Number, Current Instruction/Service
is that of the
secondary school. The aggregate
FTE Earned, Course
for the student is
subject to the .5000 limit for the reporting period. Dual Enrollment Indicator
must be B or C as appropriate. In addition to the course records, matching
teacher course record formats must be submitted.
D.
?
Postsecondary Vocational Instru
ction Provided at a Vocational
Technical Center Located in the Same School District
In this case, students are enrolled in and receive instruction at a secondary
school and also receive postsecondary vocational instruction at a vocational
technical center operated by the same school district. The secondary school
must report the dual enrollment (postsecondary vocational) courses with the
Basic FEFP Program 103.
School Number, Current Instruction/Service
is
that of the secondary school. In addition, the elements
Days/Week
, and
Class Minutes, Weekly
will be the value for that course as taught at the
vocational technical center. Dual Enrollment Indicator must be C. Matching
teacher course record(s) must be submitted.
Dropout Prevention Programs
The FTE formerly reported in FEFP Program 120, Dropout Prevention,
Teenage Parent, including Educational Alternatives Grades 4-8, and FEFP
Program 121, Educational Alternatives Grades 9-12 are reported in the
appropriate basic FEFP programs 101, 102, and 103.
For districts that
maintain Dropout Prevention programs, students in these programs
must be reported under the appropriate code on the
Dropout
Prevention/Juvenile Justice Programs
data element.
Preschool children of students enrolled in the Teenage Parent Program,
which is authorized in Section 1003.54, Florida Statutes, are reported in
FEFP Program Number 101 using the Course Number 5200000 and the
Grade Level of PK. However, if the preschool child is also identified as
disabled, either FEFP Program Number 111 (K-3 Basic, with ESE Services),
254 (Support Level 4), or 255 (Support Level 5) is used for the exceptional
courses.
22
English for Speakers of Other Languages (ESOL), FEFP Program Number 130
(K-12)
In these programs, student FTE reported for FEFP funding shall comply with
Section 1003.56, Florida Statutes, and the instruction shall be provided
through courses listed in the current Course Code Directory as English for
Speakers of Other Languages (including the following courses: M/J ESOL
L/S/R/W 1, M/J ESOL L/S/R/W 2, M/J ESOL L/S/R/W 3, M/J ESOL CMB
Skills, ESOL Lis-SPK 1, ESOL Lis-SPK II, ESOL Read -Writ I, ESOL Read-
Writ II, and ESOL Comb SKLS III), English through ESOL, and basic subject
areas of math, science, social studies, and computer literacy. All students
who are reported as LEP and under the ESOL FEFP Program Number must
be receiving instruction by appropriately qualified staff who use ESOL and/or
heritage language strategies.
FTE Calculation and Reporting for Students in Department of Juvenile Justice
Educational Programs
Section 1003.01 (11)(a), Florida Statutes describes the school year for
Juvenile Justice Programs as follows: "Programs or schools operating for
the purpose of providing educational services to youth in Department of
Juvenile Justice programs, for a school year comprised of 250 days of
instruction distributed over 12 months.
At the request of the provider, a
district school board may decrease the minimum number of days of
instruction by up to 10 days for teacher planning for residential programs and
up to 20 days for teacher planning for nonresidential programs, subject to the
approval of the Department of Juvenile Justice and the Department of
Education."
The following requirements are in effect:
1.
?
Provides for FTE count periods to be the same for DJJ programs as for
other public school programs.
2.
?
The calculation of FTE for students in DJJ programs shall be limited to 25
hours per week;
3.
?
The school year shall be comprised of 250 days of instruction with no
more than 10 of these days used for teacher planning in residential and
20 days in nonresidential programs; and
4.
?
Students participating in GED preparation programs shall be funded at
the basic program cost factor.
23
DJJ FTE will be calculated just as all other FTE are calculated based on
scheduled instructional days. This is the way these students were reported
before the 1999-2000 School Year.
The FTE is reported under the
appropriate FEFP program (i.e., basic, vocational, ESE, or ESOL).
For DJJ facilities, FTE reporting by survey
may
be as follows:
July (Survey 1)
Report up to 35 instructional days
Oct. (Survey 2)
Report next 90 instructional days
Feb. (Survey 3)
Report next 90 instructional days
June (Survey 4)
Report up to 35 instructional days
You may not report more than 250 days
.
Definition of Department of Children and Families/Department of Juvenile Justice
Clients
As required by Section 1011.62(d)3,a, Florida Statutes, a district’s
enrollment ceiling for group 2 shall be the sum of the weighted enrollment
ceilings for each program in the group, plus the increase in weighted full-time
equivalent student membership from the prior year for clients of the
Department of Children and Families (DCF) and the Department of Juvenile
Justice (DJJ). For the purpose of calculating the increase in weighted full-
time equivalent student membership from the prior year for DCF and DJJ
clients, the students reported under the code of “A” or “C,” as listed below, on
the data element
Student Characteristic, Agency Programs
, are included.
CODE - DEFINITION
A - The student is a client of Department of Children and Families (DCF), is
placed in a residential facility operated by the agency, and receives
educational services from the local school district or through a contract with
the local school district.
This definition was designed to include students with disabilities who
were placed in residential facilities by DCF (e.g., a Developmental
Services, Intermediate Care Facility
[
ICF-R
]
). It does not include
students who are in foster care placements.
C - The student has been involuntarily assigned to a Department of Juvenile
Justice facility/program either by DJJ or by the courts and receives
educational services from the local school district or through a contract with
the local school district.
The student’s educational records must include
documentation of this involuntary assignment.
24
This definition was designed to include students for whom the local
school districts, in which the DJJ facilities are located, have no
control over the placement or assignment of these students. Please
note that in many DJJ facilities there may be more than one
educational program that generates weighted FTE (e.g., ESE, basic,
ESOL, or vocational).
Z - None of the above categories apply to the student
.
Reporting Nonpublic School or Home Education Students for FTE Funding
Nonpublic school or home education students who receive instruction in the
public school district must be reported in the following manner on the DOE
Information Database to assure accuracy for the various reports.
For all nonpublic school students in grades PK-12,
the district must create
all appropriate formats and the school number code for School
Number Current Enrollment must be N999 for the nonpublic school
student and N998 for the home education student.
The district of
enrollment and the district of instruction will be reported as the actual number
of the district providing the service.
Reporting "Additional School Year" Students
Students who complete the minimum number of credits and other
requirements but are unable to meet the HSCT or FCAT score requirement,
required grade point average, or other district school board requirements for
graduation may be awarded a certificate of completion or may elect to
remain in the secondary school as either a full-time student or a part-time
student for up to one additional year and receive special instruction designed
to remedy his or her identified deficiencies. This special instruction may be
reported for FTE funding. In addition, exceptional education students may be
eligible for additional years of school due to Free and Appropriate
Educational Programs (FAEP).
25
Local Record-Keeping
Procedures
Requirements
Each district must establish the following local record-keeping procedures
pursuant to Rules 6A-1.04513, and 6A-1.0453, FAC.
A.
?
As of the "date certain" for the FTE membership survey (Survey Periods
1-4), the December 1 Child Count (Survey Period 9), and for all
information for the End-of-Year reporting (Survey Period 5), the district
shall create a master file containing all automated student records which
will be used in submitting the automated student record formats required
for the survey period by the Department of Education. The master file
can be stored in either local or state format.
B.
?
The district must use the following for maintaining the master file and for
applying subsequent changes to be made to student records after the
State Records Processing Cycle (28 days for Survey Periods 1-4, 31
days for Survey 9, and 28 days for Survey Period 5).
1.
?
All changes made to student records during the State Records
Processing Cycle shall be applied to the district's ongoing system as
appropriate. No separate record of transactions during the State
Records Processing Cycle is required unless district policy requires
the maintenance of the transaction file;
2.
?
The master file can be maintained in a static state once created on
the "date certain" or changes recorded in the transaction file can be
overlaid on the master file;
3.
?
Amendments submitted to the Department after the close of the State
Records Processing Cycle must be maintained in a separate
transaction file
by date of submission
;
4.
?
The district master file should be capable of replicating the district
records as they existed in the state database at the close of the State
Records Processing Cycle.
Applications of the amendments as
submitted against the district master file plus unchanged records on
the district master file must replicate the records used in funding and
other reporting after the close of the survey period.
26
C.
?
After the close of Survey Periods 1-4 State Records Processing Cycle
and after all subsequent amendments to each survey period, the district
superintendent must submit a letter to the Director of the Division of
Support Services stating the total unweighted FTE reported by the district
and certifying that the district files and state record formats submitted by
the district are accurate and complete.
D
.
?
The school district will not be required to produce and maintain ESE 134,
FTE-1 Survey forms, or other hard copy output of the above records at
the school or district level, provided that district automated files are
readily accessible for state auditing or monitoring activities for
three
years, or until applicable audits have been completed, whichever
is longer.
E.
?
Appropriate internal procedures must be instituted by the district to
ensure that accurate and complete automated records have been
submitted by the district for the survey period and that the district
automated system and other supporting documentation are sufficient to
verify that statutory requirements for state reporting and local record-
keeping have been met.
F.
?
Verification of records must be easily accomplished. For example, bell
schedules, Individual Education Plans, Matrix of Services forms, student
schedules, and similar documentation must be maintained for audit
purposes.
Attendance documents must also be maintained in
accordance with the requirements of the Automated Student Attendance
Record-Keeping System.
G.
?
Schedules,
as well as entry and withdrawal records, for the
Hospital/Homebound student must be maintained for the student for
whom funding under that exceptional student education program is
requested.
H.
?
For OJT and Co-op Programs, student class schedules or time cards,
appropriately dated, must be kept.
I.
?
Using the Automated Student Attendance Record-Keeping System, the
district must verify that the student has been in attendance at least one of
the days of the survey week or one of the six scheduled days preceding
the survey week in which the school was in session.
J.
?
Continuous progress educational programs must be addressed in the
district's Pupil Progression Plan.
Appropriate documentation
demonstrating a student's progress level should be available for audit
purposes.
27
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
APPENDIX A
FEFP MEMBERSHIP MINUTES PER WEEK
€
AND THEIR EQUIVALENT VALUE OF FTE EARNED, COURSE
€
FEFP
FTE
FEFP
FTE
FEFP
FTE
FEFP
FTE
FEFP
FTE
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED
MEMB
EARNED,
MEMB
EARNED,
MINS
COURSE
MINS
COURSE
MINS
COURSE
MINS
COURSE
MINS
COURSE
.0004
61
.0204
121
.0404
181
.0604
241
.0804
€
.0007
62
.0207
122
.0407
182
.0607
242
.0807
€
.0010
63
.0210
123
.0410
183
.0610
243
.0810
€
.0014
64
.0214
124
.0414
184
.0614
244
.0814
€
.0017
65
.0217
125
.0417
185
.0617
245
.0817
€
.0020
66
.0220
126
.0420
186
.0620
246
.0820
€
.0024
67
.0224
127
.0424
187
.0624
247
.0824
€
.0027
68
.0227
128
.0427
188
.0627
248
.0827
€
.0030
69
.0230
129
.0430
189
.0630
249
.0830
€
.0034
70
.0234
130
.0434
190
.0634
250
.0834
€
.0037
71
.0237
131
.0437
191
.0637
251
.0837
€
.0040
72
.0240
132
.0440
192
.0640
252
.0840
€
.0044
73
.0244
133
.0444
193
.0644
253
.0844
€
.0047
74
.0247
134
.0447
194
.0647
254
.0847
€
.0050
75
.0250
135
.0450
195
.0650
255
.0850
€
.0054
76
.0254
136
.0454
196
.0654
256
.0854
€
.0057
77
.0257
137
.0457
197
.0657
257
.0857
€
.0060
78
.0260
138
.0460
198
.0660
258
.0860
€
.0064
79
.0264
139
.0464
199
.0664
259
.0864
€
.0067
80
.0267
140
.0467
200
.0667
260
.0867
€
.0070
81
.0270
141
.0470
201
.0670
261
.0870
€
.0074
82
.0274
142
.0474
202
.0674
262
.0874
€
.0077
83
.0277
143
.0477
203
.0677
263
.0877
€
.0080
84
.0280
144
.0480
204
.0680
264
.0880
€
.0084
85
.0284
145
.0484
205
.0684
265
.0884
€
.0087
86
.0287
146
.0487
206
.0687
266
.0887
€
.0090
87
.0290
147
.0490
207
.0690
267
.0890
€
.0094
88
.0294
148
.0494
208
.0694
268
.0894
€
.0097
89
.0297
149
.0497
209
.0697
269
.0897
€
.0100
90
.0300
150
.0500
210
.0700
270
.0900
€
.0104
91
.0304
151
.0504
211
.0704
271
.0904
€
.0107
92
.0307
152
.0507
212
.0707
272
.0907
€
.0110
93
.0310
153
.0510
213
.0710
273
.0910
€
.0114
94
.0314
154
.0514
214
.0714
274
.0914
€
.0117
95
.0317
155
.0517
215
.0717
275
.0917
€
.0120
96
.0320
156
.0520
216
.0720
276
.0920
€
.0124
97
.0324
157
.0524
217
.0724
277
.0924
€
.0127
98
.0327
158
.0527
218
.0727
278
.0927
€
.0130
99
.0330
159
.0530
219
.0730
279
.0930
€
.0134
100
.0334
160
.0534
220
.0734
280
.0934
€
.0137
101
.0337
161
.0537
221
.0737
281
.0937
€
.0140
102
.0340
162
.0540
222
.0740
282
.0940
€
.0144
103
.0344
163
.0544
223
.0744
283
.0944
€
.0147
104
.0347
164
.0547
224
.0747
284
.0947
€
.0150
105
.0350
165
.0550
225
.0750
285
.0950
€
.0154
106
.0354
166
.0554
226
.0754
286
.0954
€
.0157
107
.0357
167
.0557
227
.0757
287
.0957
€
.0160
108
.0360
168
.0560
228
.0760
288
.0960
€
.0164
109
.0364
169
.0564
229
.0764
289
.0964
€
.0167
110
.0367
170
.0567
230
.0767
290
.0967
€
.0170
111
.0370
171
.0570
231
.0770
291
.0970
€
.0174
112
.0374
172
.0574
232
.0774
292
.0974
€
.0177
113
.0377
173
.0577
233
.0777
293
.0977
€
.0180
114
.0380
174
.0580
234
.0780
294
.0980
€
.0184
115
.0384
175
.0584
235
.0784
295
.0984
€
.0187
116
.0387
176
.0587
236
.0787
296
.0987
€
.0190
117
.0390
177
.0590
237
.0790
297
.0990
€
.0194
118
.0394
178
.0594
238
.0794
298
.0994
€
.0197
119
.0397
179
.0597
239
.0797
299
.0997
€
.0200
120
.0400
180
.0600
240
.0800
300
.1000
€
28
APPENDIX A (CONTINUED)
FEFP MEMBERSHIP MINUTES PER WEEK
€
AND THEIR EQUIVALENT VALUE OF FTE EARNED, COURSE
€
FEFP
FTE
FEFP
FTE
FEFP
FTE
FEFP
FTE
FEFP
FTE
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED,
MINS
COURSE
MINS
COURSE
MINS
COURSE
MINS
COURSE
MINS
COURSE
301
.1004
361
.1204
421
.1404
481
.1604
541
.1804
302
.1007
362
.1207
422
.1407
482
.1607
542
.1807
303
.1010
363
.1210
423
.1410
483
.1610
543
.1810
304
.1014
364
.1214
424
.1414
484
.1614
544
.1814
305
.1017
365
.1217
425
.1417
485
.1617
545
.1817
306
.1020
366
.1220
426
.1420
486
.1620
546
.1821
307
.1024
367
.1224
427
.1424
487
.1624
547
.1824
308
.1027
368
.1227
428
.1427
488
.1627
548
.1827
309
.1030
369
.1230
429
.1430
489
.1630
549
.1831
310
.1034
370
.1234
430
.1434
490
.1634
550
.1834
311
.1037
371
.1237
431
.1437
491
.1637
551
.1837
312
.1040
372
.1240
432
.1440
492
.1640
552
.1841
313
.1044
373
.1244
433
.1444
493
.1644
553
.1844
314
.1047
374
.1247
434
.1447
494
.1647
554
.1847
315
.1050
375
.1250
435
.1450
495
.1650
555
.1851
316
.1054
376
.1254
436
.1454
496
.1654
556
.1854
317
.1057
377
.1257
437
.1457
497
.1657
557
.1857
318
.1060
378
.1260
438
.1460
498
.1660
558
.1861
319
.1064
379
.1264
439
.1464
499
.1664
559
.1864
320
.1067
380
.1267
440
.1467
500
.1667
560
.1867
321
.1070
381
.1270
441
.1470
501
.1670
561
.1871
322
.1074
382
.1274
442
.1474
502
.1674
562
.1874
323
.1077
383
.1277
443
.1477
503
.1677
563
.1877
324
.1080
384
.1280
444
.1480
504
.1680
564
.1881
325
.1084
385
.1284
445
.1484
505
.1684
565
.1884
326
.1087
386
.1287
446
.1487
506
.1687
566
.1887
327
.1090
387
.1290
447
.1490
507
.1690
567
.1891
328
.1094
388
.1294
448
.1494
508
.1694
568
.1894
329
.1097
389
.1297
449
.1497
509
.1697
569
.1897
330
.1100
390
.1300
450
.1500
510
.1700
570
.1901
331
.1104
391
.1304
451
.1504
511
.1704
571
.1904
332
.1107
392
.1307
452
.1507
512
.1707
572
.1907
333
.1110
393
.1310
453
.1510
513
.1710
573
.1911
334
.1114
394
.1314
454
.1514
514
.1714
574
.1914
335
.1117
395
.1317
455
.1517
515
.1717
575
.1917
336
.1120
396
.1320
456
.1520
516
.1720
576
.1921
337
.1124
397
.1324
457
.1524
517
.1724
577
.1924
338
.1127
398
.1327
458
.1527
518
.1727
578
.1927
339
.1130
399
.1330
459
.1530
519
.1730
579
.1931
340
.1134
400
.1334
460
.1534
520
.1734
580
.1934
341
.1137
401
.1337
461
.1537
521
.1737
581
.1937
342
.1140
402
.1340
462
.1540
522
.1740
582
.1941
343
.1144
403
.1344
463
.1544
523
.1744
583
.1944
344
.1147
404
.1347
464
.1547
524
.1747
584
.1947
345
.1150
405
.1350
465
.1550
525
.1750
585
.1951
346
.1154
406
.1354
466
.1554
526
.1754
586
.1954
347
.1157
407
.1357
467
.1557
527
.1757
587
.1957
348
.1160
408
.1360
468
.1560
528
.1760
588
.1961
349
.1164
409
.1364
469
.1564
529
.1764
589
.1964
350
.1167
410
.1367
470
.1567
530
.1767
590
.1967
351
.1170
411
.1370
471
.1570
531
.1770
591
.1971
352
.1174
412
.1374
472
.1574
532
.1774
592
.1974
353
.1177
413
.1377
473
.1577
533
.1777
593
.1977
354
.1180
414
.1380
474
.1580
534
.1780
594
.1981
355
.1184
415
.1384
475
.1584
535
.1784
595
.1984
356
.1187
416
.1387
476
.1587
536
.1787
596
.1987
357
.1190
417
.1390
477
.1590
537
.1790
597
.1991
358
.1194
418
.1394
478
.1594
538
.1794
598
.1994
359
.1197
419
.1397
479
.1597
539
.1797
599
.1997
360
.1200
420
.1400
480
.1600
540
.1800
600
.2000
29
APPENDIX A (CONTINUED)
FEFP MEMBERSHIP MINUTES PER WEEK
€
AND THEIR EQUIVALENT VALUE OF FTE EARNED, COURSE
€
FEFP
FTE
FEFP
FTE
FEFP
FTE
FEFP
FTE
FEFP
FTE
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED,
MINS
COURSE
MINS
COURSE
MINS
COURSE
MINS
COURSE
MINS
COURSE
601
.2004
661
.2204
721
.2404
781
.2604
841
.2804
602
.2007
662
.2207
722
.2407
782
.2607
842
.2807
603
.2010
663
.2210
723
.2410
783
.2610
843
.2810
604
.2014
664
.2214
724
.2414
784
.2614
844
.2814
605
.2017
665
.2217
725
.2417
785
.2617
845
.2817
606
.2020
666
.2220
726
.2420
786
.2620
846
.2820
607
.2024
667
.2224
727
.2424
787
.2624
847
.2824
608
.2027
668
.2227
728
.2427
788
.2627
848
.2827
609
.2030
669
.2230
729
.2430
789
.2630
849
.2830
610
.2034
670
.2234
730
.2434
790
.2634
850
.2834
611
.2037
671
.2237
731
.2437
791
.2637
851
.2837
612
.2040
672
.2240
732
.2440
792
.2640
852
.2840
613
.2044
673
.2244
733
.2444
793
.2644
853
.2844
614
.2047
674
.2247
734
.2447
794
.2647
854
.2847
615
.2050
675
.2250
735
.2450
795
.2650
855
.2850
616
.2054
676
.2254
736
.2454
796
.2654
856
.2854
617
.2057
677
.2257
737
.2457
797
.2657
857
.2857
618
.2060
678
.2260
738
.2460
798
.2660
858
.2860
619
.2064
679
.2264
739
.2464
799
.2664
859
.2864
620
.2067
680
.2267
740
.2467
800
.2667
860
.2867
621
.2070
681
.2270
741
.2470
801
.2670
861
.2870
622
.2074
682
.2274
742
.2474
802
.2674
862
.2874
623
.2077
683
.2277
743
.2477
803
.2677
863
.2877
624
.2080
684
.2280
744
.2480
804
.2680
864
.2880
625
.2084
685
.2284
745
.2484
805
.2684
865
.2884
626
.2087
686
.2287
746
.2487
806
.2687
866
.2887
627
.2090
687
.2290
747
.2490
807
.2690
867
.2890
628
.2094
688
.2294
748
.2494
808
.2694
868
.2894
629
.2097
689
.2297
749
.2497
809
.2697
869
.2897
630
.2100
690
.2300
750
.2500
810
.2700
870
.2900
631
.2104
691
.2304
751
.2504
811
.2704
871
.2904
632
.2107
692
.2307
752
.2507
812
.2707
872
.2907
633
.2110
693
.2310
753
.2510
813
.2710
873
.2910
634
.2114
694
.2314
754
.2514
814
.2714
874
.2914
635
.2117
695
.2317
755
.2517
815
.2717
875
.2917
636
.2120
696
.2320
756
.2520
816
.2720
876
.2920
637
.2124
697
.2324
757
.2524
817
.2724
877
.2924
638
.2127
698
.2327
758
.2527
818
.2727
878
.2927
639
.2130
699
.2330
759
.2530
819
.2730
879
.2930
640
.2134
700
.2334
760
.2534
820
.2734
880
.2934
641
.2137
701
.2337
761
.2537
821
.2737
881
.2937
642
.2140
702
.2340
762
.2540
822
.2740
882
.2940
643
.2144
703
.2344
763
.2544
823
.2744
883
.2944
644
.2147
704
.2347
764
.2547
824
.2747
884
.2947
645
.2150
705
.2350
765
.2550
825
.2750
885
.2950
646
.2154
706
.2354
766
.2554
826
.2754
886
.2954
647
.2157
707
.2357
767
.2557
827
.2757
887
.2957
648
.2160
708
.2360
768
.2560
828
.2760
888
.2960
649
.2164
709
.2364
769
.2564
829
.2764
889
.2964
650
.2167
710
.2367
770
.2567
830
.2767
890
.2967
651
.2170
711
.2370
771
.2570
831
.2770
891
.2970
652
.2174
712
.2374
772
.2574
832
.2774
892
.2974
653
.2177
713
.2377
773
.2577
833
.2777
893
.2977
654
.2180
714
.2380
774
.2580
834
.2780
894
.2980
655
.2184
715
.2384
775
.2584
835
.2784
895
.2984
656
.2187
716
.2387
776
.2587
836
.2787
896
.2987
657
.2190
717
.2390
777
.2590
837
.2790
897
.2990
658
.2194
718
.2394
778
.2594
838
.2794
898
.2994
659
.2197
719
.2397
779
.2597
839
.2797
899
.2997
660
.2200
720
.2400
780
.2600
840
.2800
900
.3000
30
APPENDIX A (CONTINUED)
FEFP MEMBERSHIP MINUTES PER WEEK
€
AND THEIR EQUIVALENT VALUE OF FTE EARNED, COURSE
€
FEFP
FTE
FEFP
FTE
FEFP
FTE
FEFP
FTE
FEFP
FTE
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED,
MINS
COURSE
MINS
COURSE
MINS
COURSE
MINS
COURSE
MINS
COURSE
901
.3004
961
.3204
1021
.3404
1081
.3604
1141
.3804
902
.3007
962
.3207
1022
.3407
1082
.3607
1142
.3807
903
.3010
963
.3210
1023
.3410
1083
.3610
1143
.3810
904
.3014
964
.3214
1024
.3414
1084
.3614
1144
.3814
905
.3017
965
.3217
1025
.3417
1085
.3617
1145
.3817
906
.3020
966
.3220
1026
.3420
1086
.3620
1146
.3820
907
.3024
967
.3224
1027
.3424
1087
.3624
1147
.3824
908
.3027
968
.3227
1028
.3427
1088
.3627
1148
.3827
909
.3030
969
.3230
1029
.3430
1089
.3630
1149
.3830
910
.3034
970
.3234
1030
.3434
1090
.3634
1150
.3834
911
.3037
971
.3237
1031
.3437
1091
.3637
1151
.3837
912
.3040
972
.3240
1032
.3440
1092
.3640
1152
.3840
913
.3044
973
.3244
1033
.3444
1093
.3644
1153
.3844
914
.3047
974
.3247
1034
.3447
1094
.3647
1154
.3847
915
.3050
975
.3250
1035
.3450
1095
.3650
1155
.3850
916
.3054
976
.3254
1036
.3454
1096
.3654
1156
.3854
917
.3057
977
.3257
1037
.3457
1097
.3657
1157
.3857
918
.3060
978
.3260
1038
.3460
1098
.3660
1158
.3860
919
.3064
979
.3264
1039
.3464
1099
.3664
1159
.3864
920
.3067
980
.3267
1040
.3467
1100
.3667
1160
.3867
921
.3070
981
.3270
1041
.3470
1101
.3670
1161
.3870
922
.3074
982
.3274
1042
.3474
1102
.3674
1162
.3874
923
.3077
983
.3277
1043
.3477
1103
.3677
1163
.3877
924
.3080
984
.3280
1044
.3480
1104
.3680
1164
.3880
925
.3084
985
.3284
1045
.3484
1105
.3684
1165
.3884
926
.3087
986
.3287
1046
.3487
1106
.3687
1166
.3887
927
.3090
987
.3290
1047
.3490
1107
.3690
1167
.3890
928
.3094
988
.3294
1048
.3494
1108
.3694
1168
.3894
929
.3097
989
.3297
1049
.3497
1109
.3697
1169
.3897
930
.3100
990
.3300
1050
.3500
1110
.3700
1170
.3900
931
.3104
991
.3304
1051
.3504
1111
.3704
1171
.3904
932
.3107
992
.3307
1052
.3507
1112
.3707
1172
.3907
933
.3110
993
.3310
1053
.3510
1113
.3710
1173
.3910
934
.3114
994
.3314
1054
.3514
1114
.3714
1174
.3914
935
.3117
995
.3317
1055
.3517
1115
.3717
1175
.3917
936
.3120
996
.3320
1056
.3520
1116
.3720
1176
.3920
937
.3124
997
.3324
1057
.3524
1117
.3724
1177
.3924
938
.3127
998
.3327
1058
.3527
1118
.3727
1178
.3927
939
.3130
999
.3330
1059
.3530
1119
.3730
1179
.3930
940
.3134
1000
.3334
1060
.3534
1120
.3734
1180
.3934
941
.3137
1001
.3337
1061
.3537
1121
.3737
1181
.3937
942
.3140
1002
.3340
1062
.3540
1122
.3740
1182
.3940
943
.3144
1003
.3344
1063
.3544
1123
.3744
1183
.3944
944
.3147
1004
.3347
1064
.3547
1124
.3747
1184
.3947
945
.3150
1005
.3350
1065
.3550
1125
.3750
1185
.3950
946
.3154
1006
.3354
1066
.3554
1126
.3754
1186
.3954
947
.3157
1007
.3357
1067
.3557
1127
.3757
1187
.3957
948
.3160
1008
.3360
1068
.3560
1128
.3760
1188
.3960
949
.3164
1009
.3364
1069
.3564
1129
.3764
1189
.3964
950
.3167
1010
.3367
1070
.3567
1130
.3767
1190
.3967
951
.3170
1011
.3370
1071
.3570
1131
.3770
1191
.3970
952
.3174
1012
.3374
1072
.3574
1132
.3774
1192
.3974
953
.3177
1013
.3377
1073
.3577
1133
.3777
1193
.3977
954
.3180
1014
.3380
1074
.3580
1134
.3780
1194
.3980
955
.3184
1015
.3384
1075
.3584
1135
.3784
1195
.3984
956
.3187
1016
.3387
1076
.3587
1136
.3787
1196
.3987
957
.3190
1017
.3390
1077
.3590
1137
.3790
1197
.3990
958
.3194
1018
.3394
1078
.3594
1138
.3794
1198
.3994
959
.3197
1019
.3397
1079
.3597
1139
.3797
1199
.3997
960
.3200
1020
.3400
1080
.3600
1140
.3800
1200
.4000
31
APPENDIX A (CONTINUED)
FEFP MEMBERSHIP MINUTES PER WEEK
€
AND THEIR EQUIVALENT VALUE OF FTE EARNED, COURSE
€
FEFP
FTE
FEFP
FTE
FEFP
FTE
FEFP
FTE
FEFP
FTE
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED,
MEMB
EARNED,
MINS
COURSE
MINS
COURSE
MINS
COURSE
MINS
COURSE
MINS
COURSE
1201
.4004
1261
.4204
1321
.4404
1381
.4604
1441
.4804
1202
.4007
1262
.4207
1322
.4407
1382
.4607
1442
.4807
1203
.4010
1263
.4210
1323
.4410
1383
.4610
1443
.4810
1204
.4014
1264
.4214
1324
.4414
1384
.4614
1444
.4814
1205
.4017
1265
.4217
1325
.4417
1385
.4617
1445
.4817
1206
.4020
1266
.4220
1326
.4420
1386
.4620
1446
.4820
1207
.4024
1267
.4224
1327
.4424
1387
.4624
1447
.4824
1208
.4027
1268
.4227
1328
.4427
1388
.4627
1448
.4827
1209
.4030
1269
.4230
1329
.4430
1389
.4630
1449
.4830
1210
.4034
1270
.4234
1330
.4434
1390
.4634
1450
.4834
1211
.4037
1271
.4237
1331
.4437
1391
.4637
1451
.4837
1212
.4040
1272
.4240
1332
.4440
1392
.4640
1452
.4840
1213
.4044
1273
.4244
1333
.4444
1393
.4644
1453
.4844
1214
.4047
1274
.4247
1334
.4447
1394
.4647
1454
.4847
1215
.4050
1275
.4250
1335
.4450
1395
.4650
1455
.4850
1216
.4054
1276
.4254
1336
.4454
1396
.4654
1456
.4854
1217
.4057
1277
.4257
1337
.4457
1397
.4657
1457
.4857
1218
.4060
1278
.4260
1338
.4460
1398
.4660
1458
.4860
1219
.4064
1279
.4264
1339
.4464
1399
.4664
1459
.4864
1220
.4067
1280
.4267
1340
.4467
1400
.4667
1460
.4867
1221
.4070
1281
.4270
1341
.4470
1401
.4670
1461
.4870
1222
.4074
1282
.4274
1342
.4474
1402
.4674
1462
.4874
1223
.4077
1283
.4277
1343
.4477
1403
.4677
1463
.4877
1224
.4080
1284
.4280
1344
.4480
1404
.4680
1464
.4880
1225
.4084
1285
.4284
1345
.4484
1405
.4684
1465
.4884
1226
.4087
1286
.4287
1346
.4487
1406
.4687
1466
.4887
1227
.4090
1287
.4290
1347
.4490
1407
.4690
1467
.4890
1228
.4094
1288
.4294
1348
.4494
1408
.4694
1468
.4894
1229
.4097
1289
.4297
1349
.4497
1409
.4697
1469
.4897
1230
.4100
1290
.4300
1350
.4500
1410
.4700
1470
.4900
1231
.4104
1291
.4304
1351
.4504
1411
.4704
1471
.4904
1232
.4107
1292
.4307
1352
.4507
1412
.4707
1472
.4907
1233
.4110
1293
.4310
1353
.4510
1413
.4710
1473
.4910
1234
.4114
1294
.4314
1354
.4514
1414
.4714
1474
.4914
1235
.4117
1295
.4317
1355
.4517
1415
.4717
1475
.4917
1236
.4120
1296
.4320
1356
.4520
1416
.4720
1476
.4920
1237
.4124
1297
.4324
1357
.4524
1417
.4724
1477
.4924
1238
.4127
1298
.4327
1358
.4527
1418
.4727
1478
.4927
1239
.4130
1299
.4330
1359
.4530
1419
.4730
1479
.4930
1240
.4134
1300
.4334
1360
.4534
1420
.4734
1480
.4934
1241
.4137
1301
.4337
1361
.4537
1421
.4737
1481
.4937
1242
.4140
1302
.4340
1362
.4540
1422
.4740
1482
.4940
1243
.4144
1303
.4344
1363
.4544
1423
.4744
1483
.4944
1244
.4147
1304
.4347
1364
.4547
1424
.4747
1484
.4947
1245
.4150
1305
.4350
1365
.4550
1425
.4750
1485
.4950
1246
.4154
1306
.4354
1366
.4554
1426
.4754
1486
.4954
1247
.4157
1307
.4357
1367
.4557
1427
.4757
1487
.4957
1248
.4160
1308
.4360
1368
.4560
1428
.4760
1488
.4960
1249
.4164
1309
.4364
1369
.4564
1429
.4764
1489
.4964
1250
.4167
1310
.4367
1370
.4567
1430
.4767
1490
.4967
1251
.4170
1311
.4370
1371
.4570
1431
.4770
1491
.4970
1252
.4174
1312
.4374
1372
.4574
1432
.4774
1492
.4974
1253
.4177
1313
.4377
1373
.4577
1433
.4777
1493
.4977
1254
.4180
1314
.4380
1374
.4580
1434
.4780
1494
.4980
1255
.4184
1315
.4384
1375
.4584
1435
.4784
1495
.4984
1256
.4187
1316
.4387
1376
.4587
1436
.4787
1496
.4987
1257
.4190
1317
.4390
1377
.4590
1437
.4790
1497
.4990
1258
.4194
1318
.4394
1378
.4594
1438
.4794
1498
.4994
1259
.4197
1319
.4397
1379
.4597
1439
.4797
1499
.4997
1260
.4200
1320
.4400
1380
.4600
1440
.4800
1500
.5000
32
APPENDIX B
€
SAMPLE K-12 SHORT COURSE REPORTING
€
Student A
Survey 1
Survey 2
July
October
Survey
Survey
Before
Regular
Regular
Term
Term
1st 90 Days
Survey 3
Survey 4
February
June
Survey
Survey
Regular
After
Term
Regular
2nd 90 Days
Term
1
Drivers Ed
Photography
Computer App
2
1900310
0108310
0200310
3
Algebra II
Biology I
4
1200330
2000310
5
6
1502410
Latin II
0706310
Journalism II
1006310
1006310
Dual Sports
East & West Heritage
2100370
Trimester II
Trimester III
Latin II
0706310
Journalism II
Day 180
English II
1001340
Day 150
Day 1
Day 30
Trimester I
Day 60
Day 120
Day 90
Reported in Survey 2:
Reported in Survey 3:
Courses
€
E & W Heritage
€
English II
€
Latin II
€
Journalism II
€
Drivers Ed
€
Algebra II
€
Days in Term
60 days
60 days
90 days
90 days
30 days
30 days
East & West Heritage, English II, and Drivers Ed are
scheduled to be completed in the first 90 days
and are
reported with the scheduled days in term. Latin II and
Journalism are year-long courses and are reported for the
first 90 days. Algebra II spans the two survey periods and
is reported for the days scheduled in the first 90-day
period.
Courses
Days in Term
Dual Sports
30 days
Algebra II
30 days
Latin II
90 days
Journalism II
90 days
Photography
30 days
Computer Applications
30 days
Biology I
60 days
Dual Sports, Photography, Computer Applications, and
Biology I are scheduled to be completed in the second
90-day period and are reported with scheduled days
in term. Latin II and Journalism II are reported for the
full 90 days.
Algebra II is reported for the
days
scheduled in the second 90-day period.
33
APPENDIX C
€
Program Numbers, 2002-2003 Fiscal Year
€
For 2002-2003, the programs and numbers listed below will be used for reporting FTE and
for program cost reporting.
Program/Category
Program Numbers
To Be Used for
Reporting on the
Student Course
Format
Program
Numbers for Cost
Reporting
BASIC PROGRAMS
K-3 Basic **
101
101
4-8 Basic
102
102
9-12 Basic
103
103
K-3 Basic, with ESE Services *
111
111
4-8 Basic, with ESE Services
112
112
9-12 Basic, with ESE Services
113
113
EXCEPTIONAL STUDENT EDUCATION
Support Level 4
254
254
Support Level 5
255
255
ESOL
ESOL
130
130
VOCATIONAL 6-12
Vocational 6-12
300
300
* Include Pre-K Exceptional Students if not Level 4 or Level 5.
** Includes Pre-K students in Teen Parent Program (not ESE).
34
APPENDIX D
DOE Student Database Reporting Requirements
€
(October and February, Surveys 2 and 3)
€
for Students Participating in the Opportunity Scholarship Program
€
or the John M. McKay Scholarships for Students with Disabilities Program
€
2002-2003
€
School District Responsibility
•
Maintain and report student demographic data.
•
?
Report all students attending private schools in the Opportunity Scholarship
Program or the John M. McKay Scholarship Program from lists provided by the
Department of Education.
Record Formats for Students Participating in
The Opportunity Scholarship Program
Two record formats, Student Demographic Information and Student Course
Schedule, are required for reporting all Opportunity Scholarship Program students
to the DOE Information Student Database. Additional record formats are required
when disabled students receive services from the public school district.
These
records are listed on Page 42.
The following shows information on data elements to be reported. School Number
3518 is to be used by all school districts to report School Number, Current
Enrollment for students participating in the Opportunity Scholarship Program. The
School Number, Current Instruction is the private school number, except for
instruction provided by the school district. The additional data elements that are
not listed on the record are to be reported as appropriate.
Key Elements to Remember
�
?
Enter 0.5 FTE for each student in Survey 2 and again in Survey 3 unless you
are instructed otherwise on the notification list from the Department of
Education
.
�
?
If a student appearing on the DOE supplied list is in a public school in your
district during survey week, report that student as you would any public school
35
€
student in your district with the appropriate corresponding records and school
numbers.
�
?
The Department of Education supplied list will verify which students have had
payments made on their behalf at any time during the period. In order for your
district to receive the correct funding, you must be sure that all students on the
list have been reported either in school 3518 or in the appropriate school in
your district
.
�
No student may be reported for more than 0.5 FTE in any survey.
•
Student Demographic Information
District Number, Current Enrollment
Use reporting district number.
District Number, Current
Instruction/Service
Use reporting district number.
School Number, Current Enrollment
Use school number 3518.
•
Student Course Schedule
School Number, Current Enrollment
Use school number 3518.
School Number, Current Instruction
Use private school number, unless
record is being reported for service
provided by the public school district.
Then, the number is to be the regular
school number for the district.
Course Number
Use Opportunity Scholarship Course
Number, 1111111, unless instruction in
the public school district is being
reported. Then, the Course Number is to
be the appropriate Course Code
Directory number.
FEFP Program Number
Use 101-103 for basic, 111-113 for
basic with ESE services, 254-255 for
ESE, 130 for ESOL, and 300 for
vocational.
Only one student course record needs to be submitted for a student in one of the
following situations:
�
?
The student being reported is receiving basic, as well as ESOL instruction, at
the private school. In this case, only one course record with Course Number
36
€
1111111 is to be reported with FEFP Program 130. When the student enters
the program, the school district will provide information regarding the number of
years that a student has already participated in the ESOL program.
This
information will be used to calculate the six-year maximum for ESOL funding.
�
?
The student being reported is receiving basic, ESOL and vocational instruction
at the private school. In this case, one record should be reported with Course
Number 1111111 and FEFP Program Number 130.
More than one student course record needs to be submitted for a student in the
following situations:
�
?
The student being reported is receiving instruction from both the private school
and the public school district. In this case, a combination of records that reflect
instruction from the private school (Course Number 1111111), and the actual
Course Code Directory numbers for the instruction from the public school, are
to be reported.
�
?
The student being reported is receiving basic as well as vocational instruction
at the private school. In this case, one record with Course Number 1111111 is
to be reported with FEFP Program Number 102 or 103 and another record with
course number 1111111 is to be reported with FEFP Program number 300.
•
Teacher Course
Teacher Course records should be submitted only if students are being instructed
by both the private school and the public school district.
Only those courses
reported for instruction from the public school district are required to have a
Teacher Course record to match the Student Course Schedule record.
•
Exceptional Student and Exceptional Student Program
Exceptional Student and Exceptional Student Program records are to be submitted
for disabled students who are provided services by the public school district.
These formats are not required for Surveys 2 and 3 when the services are provided
by the private school.
37
€
Record Formats for Students Participating in
€
The John M. McKay Scholarships for Students With
€
Disabilities Program
€
Two record formats, Student Demographic Information and Student Course
Schedule, are required for reporting to the DOE Information Student Database.
Only one record of each type is required.
The following shows information on certain data elements to be reported. School
number 3518 is to be used by all districts to report School Number, Current
Enrollment for students participating in the John M. McKay Scholarship for
Students with Disabilities Program.
The School Number, Current Instruction is
always the private school number. The additional data elements that are not listed
on the record are to be reported as appropriate.
Key Elements to Remember
�
?
Enter 0.5 FTE for each student in Survey 2 and again in Survey 3 unless you
are instructed otherwise on the notification list from the Department of
Education
.
�
?
If a student appearing on the DOE supplied list is in a public school in your
district during survey week, report that student as you would any public school
student in your district with the appropriate corresponding records and school
numbers.
�
?
The Department of Education supplied list will verify which students have had
payments made on their behalf at any time during the period. In order for your
district to receive the correct funding, you must be sure that all students on the
list have been reported either in school 3518 or in the appropriate school in
your district
.
�
No student may be reported for more than 0.5 FTE in any survey.
•
Student Demographic Information
District Number, Current Enrollment
Use reporting district number.
District Number, Current
Instruction/Service
Use reporting district number.
School Number, Current Enrollment
Use school number 3518.
38
€
•
Student Course Schedule
School Number, Current Enrollment
Use school number 3518.
School Number, Current Instruction
Always use private school number.
Course Number
Use McKay Scholarships Program
Course Number, 2222222.
FEFP Program Number
Use 111-113 for basic program with
ESE services, and 254-255 for ESE.
39
€
