Microsoft Word - DPS Memo 05-063 attachment _RFP

$3,000,000

CONDITIONS FOR ACCEPTANCE
TECHNICAL / FORMAT REQUIREMENTS
NARRATIVE REQUIREMENTS
FISCAL REQUIREMENTS
NOTICE OF INTENT TO APPLY
METHOD OF SELECTION
IMPLEMENTATION REQUIREMENTS
REPORTING OUTCOMES

Title I Programs and Academic Intervention Services
1. NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS
CERTIFICATION
Instructions for Completion of DOE 100B
FLORIDA DEPARTMENT OF EDUCATION Budget Description Form

FLORIDA DEPARTMENT OF EDUCATION

Request for Proposal (RFP) for Competitive Grants

Division/Office

Title

Specific Funding Authorities

Funding Purpose

Target Population

Eligible Applicants

Application Due Date

Delivery Address

Contact Persons

Total Funding Amount

Range of Awards

Budget Period

Additional Years of Funding

Funding Method

Local Match

K-12 Education/Student Achievement/Bureau of Student Assistance

NCLB Regional Technical Assistance Centers for 2004-05 Fiscal Year

No Child Left Behind Act of 2001, P. L. 107-110 - Title I, Title III and Title X-Homeless

[CFDA 84.010; 84.011; 84.365; and 84.196]

Funds will be provided on a competitive basis for technical assistance to local school

districts in each of the five regions. These funds will be used by the selected NCLB

Regional Technical Assistance Centers to assist Florida Department of Education

(FDOE) in school improvement, parental involvement, professional development,

scientifically-based research and continuous improvement activities to fully implement

the requirements of Title I, Title III and Title X-Homeless of The No Child Left Behind

Act of 2001. These Centers will assist schools in the greatest need of improvement,

with emphasis on those that did not make adequate yearly progress (AYP); support in

implementing NCLB requirements; provide technical assistance to district and school

personnel responsible for Title I, Title III, and Title X-Homeless program

implementation; and disseminate information on scientifically-based education

research.

District and school personnel, involved in Title I, Basic, Migrant, Neglected and

Delinquent, Title III, and Title X-Homeless Education programs.

School Districts, Consortia of School districts, colleges and universities, established

consortia, and not-for-profit organizations.

Due by

close of business

January 10, 2005

, to the Bureau of Grants Management.

This deadline refers to receipt by the Bureau and not a postmarked date.

NOTE

faxed or emailed copies will be accepted.

Bureau of Grants Management

Florida Department of Education

325 West Gaines Street

Turlington Building, Suite 344

Tallahassee, Florida 32399-0400

Phone: (850)245-0498

For technical support, please contact:

Lisa C. Saavedra, (850) 245-0414, lisa.saavedra@fldoe.org

$3,000,000

$350,000-$600,000, with the maximum award for a single Region of $600,000.00

Upon Receipt through September 30, 2005

Project period is for three (3) years. Budget is renewable for additional years of funding,

if the previous year’s deliverables are satisfactory and funds are available.

Reimbursement with Performance - Payment made upon submission of documented

allowable expenditures, plus documentation of completion of specified performance

objectives.

N/A

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

FISCAL YEAR 2004-2005

GENERAL TERMS, ASSURANCES AND CONDITIONS FOR PARTICIPATION IN FEDERAL AND

STATE PROGRAMS

The Florida Department of Education (FDOE) has developed and implemented a document entitled,

General

Terms, Assurances and Conditions for Participation in Federal and State Programs

, to comply with:

•

34 CFR 76.301 of the Education Department General Administration Regulations (EDGAR) which requires

local educational agencies to submit a common assurance for participation in federal programs funded by the

U.S. Department of Education;

•

applicable regulations of other Federal agencies; and

•

state regulations and laws pertaining to the expenditure of state funds.

In order to receive funding, applicants must have on file with the FDOE, Office of the Comptroller, a signed

statement by the agency head certifying applicant adherence to these General Assurances for Participation in

State or Federal Programs. The complete text may be found at http://www.firn.edu/doe/comptroller/gbook.htm.

School Districts, Community Colleges, Universities and State Agencies: The certification of adherence filed with

the FDOE Comptroller’s Office shall remain in effect indefinitely unless a change occurs in federal or state law, or

there are other changes in circumstances affecting a term, assurance, or condition; and does not need to be

resubmitted with this proposal.

Private Colleges, Community-based Organizations, and Other Agencies: Applicants must submit with the

application the certification page signed by the agency head certifying applicant adherence to the general terms,

assurances, and conditions. Please note that private colleges, community-based organizations, and other non-

public agencies must also submit copies of the organization’s current budget, a list of its board of directors, and if

available, a copy of its most recent annual audit report prepared by an independent certified public accountant

licensed in this state. These items must be submitted prior to the issuance of a project award.

CONDITIONS FOR ACCEPTANCE

Proposals must be received in the Bureau of Grants Management by close of business on

January 10, 2005,

and

must include the following components. Proposals missing any of the requirements listed below will not be

reviewed for funding.

•

Applicants must clearly state which region (or regions) they are proposing to serve.

•

DOE 100B Project Application Form, with an original signature by the head of the organization submitting the

proposal. If the signature on the DOE 100B is other than the agency head, a letter must be attached from this

official, or the governing body, authorizing that individual to sign.

•

Section I: Assurances for NCLB Regional Technical Assistance Centers for 2004-05 Fiscal Year,

submitted

without modification.

•

Required budget forms:

DOE 103 Budget Description Form

DOE 103A Personnel Schedule

DOE 103B Professional And Technical Services Schedule

DOE 103C Capital Outlay Schedule

DOE 103D Travel Schedule

Performance-Based Deliverables and Invoice Schedule

Additional Requirements for All Private Entities:

•

General Terms, Assurances, and Conditions for Participation in Federal and State Programs certification page

with original signature of the agency head.

•

List of current Board of Directors and Articles of Incorporation

•

Copy of current operating budget

•

Copy of most recent external audit report

TECHNICAL / FORMAT REQUIREMENTS

•

One proposal with the original signature of the agency head in an ink other than black to distinguish it from the

copies. Abstract must clearly state which region (or regions) applicant intends to serve.

•

Four copies of the original proposal.

•

The DOE forms should indicate the correct TAPS tracking number in the upper right corner. These forms are

attached to the RFP and can be found in electronic format at the website,

http://www.firn.edu/doe/commhome/granhome.htm.

•

All applicants should use a 12-point font, 1” margins, and single-sided typed 8.5 X 11-inch sized pages.

•

The original and copies may be stapled, but no other binding will be acceptable.

NARRATIVE REQUIREMENTS

Applications should be assembled in the same order as described in this section.

I. Project Abstract

With a one-page limit, describe the essentials aspects of the project in relation to the purpose and priorities

identified in this RFP. Abstract must clearly state which region (or regions) applicant intends to serve.

II.

Instructions For Section 427 Of The General Education Provisions Act (GEPA) Requirement

Provide a description of the steps to be taken to ensure equitable access to and participation in this federally

assisted program for students, teachers, and other program beneficiaries with special needs. This description

should address the plan to overcome those barriers that are applicable to your circumstances. (Examples are

gender, race, national origin, color, disability, age, limited English proficiency, and other barriers.) The

requirements of this provision are not intended to duplicate the requirements of civil rights statutes, but rather are

intended to ensure that equity exists for all potential beneficiaries to fully participate and achieve high standards in

this project.

III.

School Improvement Initiatives

Describe the school improvement programs, procedures, and strategies that will be used with identified schools,

especially those that have a history of low-performance to improve student achievement. Describe how these

activities will be implemented in collaboration with the FDOE staff. Include strategies which will be used to ensure

collaboration with FDOE’s Assistance Plus and School Improvement Initiatives. Identify appropriate resources

available for schools and teachers to ensure the delivery of comprehensible instruction to LEP students. (Please

be specific by including dates of activities and supporting documentation. NOTE: All regional workshops,

meetings, and conferences must be planned in collaboration with and prior notification provided to the Bureau of

Student Assistance.)

IV.

Professional Development, Resources, and Parental Involvement

Describe effective methods and instructional strategies based on scientific research, to be used in supporting

professional development for school improvement in identified schools, especially those schools identified as low

achieving, as indicated by their failure to make Adequate Yearly Progress (AYP). Identify appropriate resources

available for schools/teachers to enhance their work with students with low achievement scores. Description must

include strategies to be used to assist schools and school districts in the meaningful engagement of parents and

the community in supporting student learning and school improvement. Include a description of strategies to meet

the needs of parents who are limited English proficient. (Please be specific by including projected dates of

activities and supporting documentation, and anticipated types and numbers of participants.)

V. Program Implementation

Describe the process and strategies for assisting the Bureau of Student Assistance in its efforts to provide technical

assistance to district personnel and identified school personnel with the implementation of projects and with

development and implementation of project amendments. Provide documentation as to how these activities will be

tied to FDOE’s goal of improving student achievement.

VI. Internal Collaboration

Describe the process for collaboration with staff in the Bureau of Student Assistance and staff in the Bureau of

School Improvement in assisting identified schools, specifically schools identified in need of improvement and

those that failed to make Adequate Yearly Progress (AYP). This description must include strategies to promote the

inclusion of measurable goals and objectives for incorporating the instructional needs of, and ensuring the equal

access for students who are economically disadvantaged, LEP, migrant, homeless and neglected/delinquent into

the School Improvement planning process; strategies to periodically review the progress of the school and identify

problems in the design and operation of the instructional program; and the process for making recommendations

for improvement to the school through staff in the Bureau of Student Assistance and staff in the Bureau of School

Improvement.

VII.

Fostering Collaboration with Districts

Describe the strategies that will be used to assist the Bureau of Student Assistance in promoting to all Florida’s

stakeholders, including non-English speakers whenever possible, the awareness and the implementation of

Florida’s Accountability Plan, the Just Read, Florida! Initiative and the Continuous Improvement Model, including

the 8 Step Instructional Model in an effort to assist identified schools in improving teaching and learning activities

that will result in increased student academic achievement.

VIII.

Technical Assistance to Improve Student Performance

Describe the technical assistance initiatives that will be provided in collaboration with the Bureau of Student

Assistance to schools identified as in need of improvement, as well as, schools that failed to make Adequate Yearly

Progress. Describe the support that will be provided to assist schools in increasing the number of educationally-

disadvantaged/economically-disadvantaged, migrant, homeless, and LEP students meeting Florida’s reading and

math targets and how these services will be coordinated with existing services being implemented through the

Bureau of Student Assistance and the Bureau of School Improvement. (Please be specific by including projected

dates of activities and supporting documentation, and anticipated types and numbers of participants). Describe the

strategies and activities which will be used to assist the Bureau of Student Assistance in the implementation of the

annual assessment of English Language Proficiency. Describe the ongoing support which will be provided to

districts prior to the administration of the annual assessment.

IX.

Collaboration with Other Agencies

Describe the strategies that will be used to collaborate with other service providers, including regional educational

entities, colleges and universities, private organizations, community-based organizations, and other providers, as

appropriate. Describe the procedures that will be used to meet the training requirements for teachers, school-

based administrators and guidance counselors.

Responses to LEAs

Describe the strategies and activities to assist the Bureau of Student Assistance in the administration of Title I, III,

and Title X-Homeless Education Program to include, but not limited to assisting in the preparation of technical

assistance papers and other state guidance; assisting in the preparation and review of project applications and

amendments; responding to questions regarding program implementation; and participating in state committee

meetings. (NOTE: All regional workshops (two per year), meetings and conferences must be planned in

collaboration with the Bureau of Student Assistance.) Describe how you will ensure that interpretations, guidance,

and responses will be consistent statewide.

XI.

Implementation, Review, and Monitoring

Describe the strategies and activities to assist the Bureau of Student Assistance in monitoring the implementation

of federal and state programs. Monitoring will include program implementation, effectiveness, compliance, fidelity

to the approved application and appropriate identification of target students. Particular attention must be paid to

student eligibility requirements.

XII. Budget

Describe how you will ensure that funds are budgeted appropriately to support the intent of the Department; include

proposed expenditures and cost effective strategies. All applicants are required to provide documentation of the

capacity and fiscal soundness to perform and deliver the project deliverables within the specified timelines. Private,

not-for-profit agencies/entities must also provide copy of most recent external fiscal audit; documenting fiscal

soundness.

XIII.

Just Read, Florida!

The Technical Assistance Centers will assist the Bureau of Student Assistance in identifying, implementing, and

evaluating effective research-based reading initiatives through activities such as the following.

(1) Collaborating with providers of professional development for the Just Read, Florida! reading initiative.

(2) Conducting family literacy workshops for parents and other educational stakeholders.

(3) Disseminating information about effective reading instruction through networking, meetings, and workshops.

(4) Distribution of materials and access to a library of resources on reading programs based on scientific research.

(5) Assisting schools in collecting, interpreting and using data to monitor progress and evaluate the effectiveness of

reading programs.

XIV.

Technical Assistance/Professional Development in All Core Subject Areas

The Technical Assistance Centers will assist the Bureau of Student Assistance in ensuring that schools and school

districts receive technical assistance and professional development in the core academic areas, as defined by

NCLB.

XV.

Dissemination of Information to Appropriate Populations

The Technical Assistance Centers will, in collaboration with the Florida Department of Education, disseminate their

services to their member districts through newsletters, electronic and phone contacts, web site, oral and written

reports, and participation in local, statewide, and national meetings with other service providers and consumers.

XVI.

Regions to be Targeted

Applicant must clearly identify region or regions to be targeted; FDOE reserves the right to negotiate with

applicants if applications do not target all five regions.

SCORING CRITERIA:

A minimum score of 70 out of 100 total possible points (70%) is required for any project

to be funded.

Project Abstract (0 points)

o

Proposal description of essential aspects is understandable, concise, and logical in relation to the project

purpose and priorities. Region (or regions) to be targeted is clearly stated.

II.

Section 427 Of The General Education Provisions Act (GEPA) Requirement (0 points)

o

Proposal has provided steps to ensure equitable access to and participation in this federally assisted

program for students, teachers, and other program beneficiaries with special needs are sufficient and

logical.

III.

School Improvement Initiatives (10 points)

o

Applicant’s school improvement programs, procedures, and strategies that will be used with identified

schools are comprehensive and attainable.

o

Applicant has described effective methods of ensuring that these activities will be implemented in

collaboration with the staff in the Department.

o

Identified appropriate resources available for schools and teachers to ensure the delivery of

comprehensible instruction to LEP students.

o

Applicant has included effective strategies to be used to ensure collaboration with FDOE’s Assistance

Plus and School Improvement.

o

Applicant has provided a realistic calendar of proposed activities.

IV.

Professional Development, Resources, and Parental Involvement (10 points)

o

Applicant has described a variety of methods and strategies to support professional development that are

based in scientific research and which have a proven record of effectiveness with the primary target

population.

o

Applicant has included appropriate resources for schools and teachers to enhance work with low

performing students.

o

Applicant has included strategies to assist in the meaningful participation of parents and the community.

o

Projected activities, dates, numbers, and types of participants are comprehensive and realistic.

Program Implementation (10 points)

o

Applicant has described an effective process and strategies for assisting district and school personnel

with the implementation of projects and related activities.

o

Applicant has described an effective process and strategies for assisting district personnel with the

development and implementation of project amendments.

o

Applicant has tied these activities to improved student achievement.

VI.

Internal Collaboration (5 points)

o

Applicant has described effective methods of ensuring collaboration with staff in the Bureau of Student

Assistance and staff in the Bureau of School Improvement.

o

Applicant has proposed effective strategies to promote the inclusion of measurable objectives for

incorporating of Title I school wide components into the School Improvement planning process.

o

Applicant has included realistic plans to periodically review the progress of schools and identify problems

in the design and operation of the instructional program.

o

Applicant has included an effective process for making recommendations for improvement to schools

through the Bureau of Student Assistance and staff in the Bureau of School Improvement.

VII.

Fostering Collaboration with Districts (5 points)

o

Applicant has described the strategies being used to promote the awareness and the implementation of

the Florida Accountability Plan, the Just Read, Florida! Initiative and the Continuous Improvement Model,

including the 8 Step Instructional Model.

VIII.

Technical Assistance to Improve Student Performance (15 points)

o

Applicant has described the technical assistance and appropriate intervention that will be provided to

schools identified as in need of improvement, as well as schools that failed to make Adequate Yearly

Progress.

o

Applicant has described the support that will be provided to assist schools in increasing the number of

educationally-disadvantaged/economically-disadvantaged, migrant, homeless and other students

meeting Florida’s reading and math targets.

o

Applicant has described how these services will be coordinated with existing services being implemented

through the Bureau of Student Assistance and the Bureau of School Improvement.

o

Applicant has described the strategies and activities that will be used to assist the state in the

implementation of the annual assessment of English Language Proficiency.

o

Applicant has described the ongoing support that will be provided to districts prior to the administration of

the English Language Proficiency Assessment.

IX.

Collaboration with Other Agencies (5 points)

o

Applicant has described the strategies that will be used to collaborate with other service providers,

including regional educational entities, colleges and universities, private organizations, community-based

organizations, and other providers, as appropriate. This will include acting as staff to the NCLB

Oversight Committee to provide technical assistance to school personnel and District personnel that

utilizes effective instructional strategies and practices that are based on scientific research.

Responses to LEAs (10 points)

o

Applicant has described the strategies and activities to assist the state in the administration of Title I to

include, but not limited to assisting in the preparation of technical assistance papers and other state

guidance; assisting in the preparation and review of project applications and amendments; responding to

questions regarding program implementation; and participating in state committee meetings.

o

Applicant has described a procedure that ensures that interpretations, guidance and responses will be

consistent statewide.

XI. Implementation, Review,

and Monitoring (10 points)

o

Applicant has described effective strategies and activities to assist the state in monitoring the

implementation of program.

o

Monitoring will include program implementation, effectiveness, compliance, fidelity to the approved

application and appropriate identification of target students. Particular attention must be paid to migrant

child count and eligibility.

XII.

Budget (5 points)

o

Funds are budgeted appropriately to support proposed activities.

o

Proposed expenditures demonstrate cost effective measures.

o

Budget line items and amounts are necessary and reasonable.

o

Evidence is provided to prove fiscal soundness

XIII.

Just Read, Florida! (5 points)

o

Proposal describes a sufficient plan for identifying, implementing, and evaluating effective research-

based reading initiatives for this project.

XIV.

Technical Assistance/Professional Development in All Core Subjects (5 points)

o

Applicants sufficiently describe how it will ensure that appropriate technical assistance and professional

development is provided in the core academic subjects.

o

Applicants indicated that particular emphasis will be placed on subject areas in need of improvement

XV.

Dissemination of Information to Appropriate Populations (5 points)

o

The applicant’s dissemination plan indicates that the project will use effective means to reach the

appropriate target populations and includes the necessary components for replication.

XVI.

Regions to be Targeted (0 points)

o

Applicants clearly identified region(s) to be targeted to schools and districts that have demonstrated the

most need for increasing student achievement levels.

FISCAL REQUIREMENTS

•

Purchases of equipment

are discouraged. However, should purchases be justified and approved in advance

by FDOE, all equipment shall become the property of FDOE upon completion of this project and each Center

shall be responsible for ensuring that the equipment is shipped to a location specified by FDOE within fifty (50)

days of termination of the project.

•

Indirect costs

shall only apply to federal projects. School districts are not required to develop an indirect cost

proposal, but if they fail to do so, they will not be allowed to recover any indirect costs. Agencies other than

school districts must furnish to the Comptroller’s Office a copy of their current negotiated indirect cost plan that

has been approved by the appropriate cognizant agency. Amounts from zero to the maximum negotiated rate

may be approved for a program or project by the FDOE Comptroller. State agencies, state universities, and

state community colleges must comply with Section 216.346, Florida Statutes, which states “in any contract

between state agencies, including any contract involving the Division of Colleges and Universities or the

Division of Community Colleges, the agency receiving the contract or grant moneys shall charge no more than

5 percent of the total cost of the contract or grant for overhead or indirect costs or any other costs not required

for the payment of direct costs.” Restrictions to the amount or percentage that can be charged to a project’s

administration which may include indirect costs will be specified in the approved project award notification or

amendment approval where applicable.

•

Payment by Reimbursement with Performance

requires that twenty-five percent of the amount of this project

will be paid upon approval of the proposal including the first deliverable (Initial Plan) and an invoice. Funds to

support the activities of this project will be transmitted upon the receipt and approval of specified deliverable

products and reports. Upon completion of acceptable activities, approval of reports described in Section II, and

receipt of invoice(s) by the FDOE, 25 percent of the amount of this project will be paid on January 31, 2005,

May 31, 2005, and September 30, 2005. An interim Budget Description Report should accompany the

quarterly invoice(s). A final Budget Description Report is due no later than November 20, 2005.

•

Invoices and accompanying disbursement reports

are to be submitted to

Bureau of Grants Management

Florida Department of Education

Turlington Building, Room 332

325 West Gaines Street

Tallahassee, Florida 32399-0400

•

Final Project Disbursement Report (DOE 399)

, must be completed and submitted to FDOE by all project

recipients no later than the date specified on the Project Award Notification (DOE 200).

NOTICE OF INTENT TO APPLY

The deadline date to notify the contact person of intent-to-apply is

January 3, 2005

. Send the notification to the

Bureau of Student Assistance via email to lisa.saavedra@fldoe.org, or via fax to (850) 245-0697, with the name of

the interested agency, contact name, and an e-mail address. Providing the intent-to-apply is not required for an

application to be considered, but assists the applicant by assuring receipt of answers to frequently asked questions

and competition updates. Conversely, eligible organizations which file an intent-to-apply are not required to apply.

METHOD OF ANSWERING FREQUENTLY ASKED QUESTIONS

Frequently asked questions, changes in dates, clarifications or addenda to the RFP will be conveyed via e-mail to

the email address and designated recipient provided in the Notice of Intent to Apply. The cut-off date for questions

to be answered is

January 3, 2005.

METHOD OF SELECTION

The Bureau of Student Assistance will be responsible for selecting a review committee for the NCLB Regional

Technical Assistance Centers. Department staff that have expertise in oversight of technical assistance will be

selected to review each application. Staff with previous experience in reading grants will be highly valued.

Committee members will be asked to commit to sufficient time and effort to performing a thorough review through

personal reading and group discussion of the application.

IMPLEMENTATION REQUIREMENTS

All funded projects and any amendments are subject to the procedures outlined in the Project Application and

Amendment Procedures for Federal an State Programs (Green Book) and the

General Assurances for Participation

in Federal and State Programs

. These procedures and documents can be accessed on-line at

http://www.firn.edu/doe/comptroller/gbook.htm.

REPORTING OUTCOMES

Funded applicants must provide quarterly reports, as required and described in

Section II: Required Timelines

and Deliverable Products and Reports

Lisa C. Saavedra, Chief

Bureau of Student Assistance

Florida Department of Education

Turlington Building, Room 314

325 West Gaines Street

Tallahassee, FL 32399-0400

ATTACHMENTS TO THE RFP

•

DOE 100B Project Application, with instructions

•

Section I:

Assurances for NCLB Technical Assistance Centers for 2004-05 Fiscal Year,

submitted without

modification.

•

Section II: Required Timelines And Deliverable Products and Reports

•

DOE 103 Budget Description Form, with instructions

•

DOE 103A Personnel Schedule, with instructions

•

DOE 103B Professional and Technical Services Schedule, with instructions

•

DOE 103C Capital Outlay Schedule, with instructions

•

DOE 103D Travel Schedule, with instructions

•

Bureau of Student Assistance/Title I Programs and Academic Intervention Regional Map

•

Performance-Based Deliverables and Invoice Schedule

•

General Assurances for Participation in Federal and State Programs Certification Page

Bureau of Student Assistance

Title I Programs and Academic Intervention Services

Region 1

Region 4

Region 2

Region 3

Region 5

________________________________________________

FLORIDA DEPARTMENT OF EDUCATION

Project Application

TAPS Numbers

1.5A014 Title I, Part C

2.5A016 Title I, Part A

3.5A017 Title X

4.5A018 Title III

Please return to:

Florida Department of Education

Bureau of Grants Management

Room 344 Turlington Building

325 West Gaines Street

Tallahassee, Florida 32399-0400

Telephone: (850)245-0498

SunCom: 205-0498

NCLB REGIONAL TECHNICAL

ASSISTANCE CENTERS

DOE USE ONLY

Date Received

)

(3)

)

Total Funds Requested:

Total Approved Funds:

)

Total Approved Funds:

)

Total Approved Funds:

)

CERTIFICATION

I, ______________________________________________, (

do hereby

assurances for this project.

expenditure of funds on this project.

of the project.

special project, where prohibited.

DOE 100B

Rev. 08/04

John Winn, Commissioner

Name and Address of Eligible Applicant:

Applicant Contact Information

Contact Name:

Mailing Address:

Telephone Number:

E-mail Address:

Fax Number:

SunCom Number:

Program Name (1

Program Name (2

Program Name

Project Number:

(DOE Assigned

Project Number:

(DOE Assigned)

Project Number:

(DOE Assigned)

(DOE USE ONLY

Please Type Name)

certify that all facts, figures, and

representations made in this application are true, correct, and consistent with the statement of general assurances and specific programmatic

Furthermore, all applicable statutes, regulations, and procedures; administrative and programmatic

requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure proper accountability for the

All records necessary to substantiate these requirements will be available for review by appropriate

state and federal staff. I further certify that all expenditures will be obligated on or after the effective date and prior to the termination date

Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on this or any

Further, I understand that it is the responsibility of the agency head to obtain from its governing body the authorization for the submission

of this application.

Signature of Agency Head

Instructions for Completion of DOE 100B

Enter name and mailing address of eligible applicant. The applicant is the public or non-public

entity receiving funds to carry out the purpose of the project.

Enter requested information for the applicant’s contact person. This is the person responsible

for responding to all questions regarding information included in this application.

If not pre-printed, enter name of program(s) for which funds are requested in this project.

Enter the total amount of funds requested for each program in this project.

The original signature of the appropriate agency head is required.

The agency head is the

school district superintendent, university or community college president, state agency

commissioner or secretary, or the president/chairman of the Board for other eligible applicants.

•

Note:

Applications signed by officials other than the appropriate agency head identified

above must have a letter signed by the appropriate agency head, or documentation citing action

of the governing body delegating authority to the person to sign on behalf of said official.

Attach the letter or documentation to the DOE 100B when the application is submitted

FLORIDA DEPARTMENT OF EDUCATION

DIVISION OF STUDENT ACHIEVEMENT

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

FISCAL YEAR 2004-2005

District/Agency:

SECTION I: ASSURANCES

THE PROJECT APPLICANT NAMED ABOVE AGREES TO THE FOLLOWING ASSURANCES.

program plans, and applications.

for, Federal funds paid to that agency under the program.

timelines with collaborative documentation.

1. Each Center will administer the program covered by the application in accordance with all applicable statutes, regulations,

2. Each Center will submit reports to the Florida Department of Education as may reasonably be necessary to enable the

Florida Department of Education to perform its duties and that the Center will maintain such records, and provide access to

those records, as the Florida Department of Education or its designee deem necessary to perform its duties.

3. Each Center will use fiscal control and sound accounting procedures that will ensure proper disbursement of, and accounting

4. All requirements for deliverable products and reports outlined in the state requirements will be met within the prescribed

Each Center representative will attend monthly meetings with the staff in the Bureau of Student Assistance and will ensure that all

activities and assistance to schools and school districts are planned in collaboration with this bureau. Centers will collaborate with

Bureau of School Improvement and other bureaus/offices as the Florida Department of Education may deem necessary to perform

its duties in meeting the needs of all identified schools and eligible children and youth.

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

FISCAL YEAR 2004-2005

District/Agency:

SECTION II: REQUIRED TIMELINES AND DELIVERABLE PRODUCTS AND REPORTS

ITEM

MINIMUM REQUIREMENT

TIMELINE

1A. Technical Assistance Plan and training to

Plan must clearly identify service

Initial plan must be submitted with the

be provided to each school district in the

delivery plan which incorporates

application to:

Region during the 2004-2005 program year.

In the plan, emphasis must be placed on

Sections III - XIII described in project

narrative.

Lisa C. Saavedra, Chief

services to schools in greatest need of

Bureau of Student Assistance

improvement.

1B. A quarterly summary of training and

technical assistance, including school

improvement activities conducted in the

Region through this project.

Format for report shall be mutually

determined upon approval of the project.

Quarterly summaries are to be submitted

to:

Lisa C. Saavedra, Chief

Bureau of Student Assistance,

by the

following schedule:

February 28, 2005

May 31, 2005

September 30, 2005

1C. Coordination

Monthly meetings with the

Bureau of

Student Assistance

to coordinate

January, 2005 through August, 2005

activities of this project with school

improvement initiatives and other similar

technical assistance efforts.

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

FISCAL YEAR 2004-2005

District/Agency:

SECTION II: REQUIRED TIMELINES AND DELIVERABLE PRODUCTS AND REPORTS

FUNCTION

ACTIVITY

TIMELINE/ACTION ITEM

2A. Identify, use and disseminate scientifically

research based instructional strategies and

Develop a list of scientifically research

based educational methods and

Distribute the list of scientifically research

based educational methods and instructional

educational practices identified as the most

effective with children in high poverty schools.

instructional strategies that have been

proven effective with low-achieving

strategies to FDOE for approval and then to

each member district and/or identified school

The list must also include strategies for building

children. The target population being

as appropriate.

capacity for parent/family involvement. Emphasis

students at or below Level 2 in Reading or

should be strategies and practices at the

Mathematics.

secondary level.

2B. Use available resources in the most effective way

to support school improvement in identified

schools, especially those identified for school

improvement and those that failed to make AYP.

Develop a list of strategies, activities, and

resources to ensure that low-achieving

children are held to the same high and

rigorous standards as all students. On

going participation in the DOE Continuous

Improvement Model initiative.

Distribute the list of strategies, activities, and

resources to FDOE for approval and then to

each member district and/or identified school

as appropriate.

2C. Assist school districts in the development and

implementation of their project applications, and

amendments, as well as, ensuring that school

improvement plans incorporate the inclusion of

measurable goals and objectives for incorporating

the instructional needs of the economically

disadvantaged, LEP, migrant, homeless and

neglected and delinquent students.

Develop a list of school districts that have

been provided with technical assistance in

the coordination with other programs and

services.

Include a list of school districts that have

received technical assistance from the

Center on a monthly summary to

Lisa

Saavedra, Chief, Bureau of Student

Assistance.

2D. Assist Title I School Support Teams and School

Improvement Teams in carrying out their

responsibilities to all schools funded by Title I, III

and X, especially schools identified or in danger of

being identified for school improvement based on

NCLB Act of 2001.

Develop a list of programs, activities, and

resources to assist low-achieving children

who are in danger of failing. Particularly

students scoring Level 2 or below on FCAT

Reading or Mathematics.

Distribute the list of programs, activities, and

resources available to assist low-achieving

children who are in danger of failing to FDOE

for approval and then to each member

district and/or identified school as

appropriate.

FUNCTION

ACTIVITY

TIMELINE/ACTION ITEM

3E. Describe the strategies being used to promote the

awareness and the implementation of the Florida

Accountability Plan, the Just Read Initiative and

the Continuous Improvement Model, including the

8 Step Instructional Model in an effort to assist

identified schools in improving teaching and

learning activities that will result in increased

student academic achievement.

Provide a copy of the Center’s formative and

summative evaluation to the DOE. Provide

list of any changes made to the Center’s

service delivery based on the information

garnered from districts’ needs assessments.

Plan must clearly identify service delivery plan

which incorporates Section III-XIII in project

narrative.

Distribute a copy of the Center’s formative

and summative evaluation to FDOE and to

each member district and/or identified

schools as appropriate.

3F. Provide technical assistance and appropriate

intervention to schools identified as being in

school improvement status and to assist them in

achieving adequate yearly progress (AYP).

Provide a list of collaborative efforts between

the Center and other service providers to

maximize the resources available to identified

schools.

Submit a list of the collaborative efforts that

have taken place between the Center and

other service providers with the purpose of

maximizing the resources. Submit as part of

quarterly report to:

Lisa Saavedra, Chief,

Bureau of Student Assistance

3G. Collaborate with other regional service providers

to maximize the resources available to identified

Develop a list of activities to be performed to

assist the Bureau of Student Assistance in the

Submit a list of the assistance delivered by

the Center to assist the Bureau of Student

schools, especially schools identified for school

improvement and those that failed to make AYP.

administration of the Title I, Parts A, C and D;

Title X, Education of Homeless Children and

Youth; and Title III and state ESOL activities.

Assistance in the administration of the Title I,

Parts A and D Programs, Title X, Education

of Homeless Children and Youth, and Title

III. Submit as part of quarterly report to:

Lisa Saavedra, Chief, Bureau of Student

Assistance

3H. Identify sufficient personnel and resources to carry

out required activities.

Provide a list of available resources, including

documented evidence of effectiveness and

anticipated amount of time/effort required for

Submit with initial application and include in

required quarterly reports.

effective implementation. Identify key

personnel responsible for each deliverable

and proposed activity described in response

to this Request for Application.

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

TAPS Numbers

FISCAL YEAR 2004-2005

1. 5A014

2. 5A016

3. 5A017

Name of Eligible Recipient:

4. 5A018

Project Number:

FLORIDA DEPARTMENT OF EDUCATION

Budget Description Form

Mark if funding is from _____ Title I-School Improvement, _____ Title I, Part C-Migrant, _____ Title X or _____ Title III

(1)

FUNCTION

(2)

OBJECT

(3)

DESCRIPTION

(4)

AMOUNT

C) TOTAL

DOE 103

Rev. 08/04

John Winn, Commissioner

Instructions

DOE 103 Budget Description Form

This form should be completed based on the required information as outlined in the Request for Proposal (RFP) or Request for

Application (RFA).

Enter Name of Eligible Recipient.

Enter DOE assigned 13-digit project number, if available. If you have not been assigned a project number

for the project and period covered by this application, please leave this item blank.

COLUMN 1

SCHOOL DISTRICTS ONLY:

FUNCTION:

Use the four digit function codes as required in the Financial and Program Cost

Accounting and Reporting for Florida Schools Manual.

NOTE: If this column is shaded, it is not required for this application.

COLUMN 2

OBJECT:

SCHOOL DISTRICTS:

Use the three digit object codes as required in the Financial and Program Cost

Accounting and Reporting for Florida Schools Manual.

COMMUNITY COLLEGES:

Use the five digit object codes as required in the Accounting Manual for Florida’s Public

Community Colleges.

UNIVERSITIES AND STATE AGENCIES:

Use the six digit object codes as required in the Florida Accounting Information Resource

Manual.

OTHER AGENCIES:

Use the object codes as required in the agency’s expenditure chart of accounts.

COLUMN 3

ALL APPLICANTS:

DESCRIPTION:

Provide a specific description of the type of expenditures.

COLUMN 4

AMOUNT:

Provide the budget amount requested for each line item.

C. TOTAL -

Provide the total for Column (4) on the last page

District/Agency Page___of____

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

FISCAL YEAR 2004-2005

PERSONNEL SCHEDULE

District/Agency:

(1)

FUNCTION

(2)

OBJECT

(3)

TYPE OF POSITION

(4)

FUNDED FTE

District/Agency Page

DOE 103 A

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

FISCAL YEAR 2004-2005

INSTRUCTIONS FOR PERSONNEL SCHEDULE

District/Agency:

Record all position types including Other Personal Services for school district or other agency personnel employed on a regular or

temporary basis to be funded from the Title I project. School districts must use the required function and object numbers defined in

Financial and Program Cost Accounting and reporting for Florida Schools. Other agencies must use accounting numbers describing

these types of positions in the agency’s accounting system.

Other Personal Services is defined as compensation paid to persons, including substitute teachers not under written contract, who are

employed to provide temporary service to the school district or other agency.

(1)

For each position type described in column (2), record the appropriate function and object numbers. School

districts must use functions 5100 - 9100. Use the object numbers for salaries or Other Personal Services.

School districts must use objects 110-170 and 750 respectively as described in the Financial and Program

Cost Accounting and Reporting for Florida Schools (Red Book).

(2)

Enter a brief description of the type of position requested to be funded from this project. Each position type

must be listed as described in the Red Book or according to the district’s chart of accounts, if the district does

not use the Red Book salary object numbers. Additional information may be requested to justify the

relationship of a position as it relates to student achievement.

(1) Indicate the Full-Time Equivalent (FTE) number of positions to be funded. Determine FTE by dividing the

standard number of weekly work hours for the position into the actual work hours to be funded by the project.

District/Agency Page

DOE 103A

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

FISCAL YEAR 2004-2005

PROFESSIONAL AND TECHNICAL SERVICES SCHEDULE

District/Agency:

On This Schedule, Record Only Disbursements for the Purchase of Professional and Technical Services

(1)

FUNCTION

(2)

OBJECT

(3)

DESCRIPTION OF SERVICES

District/Agency Page

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

FISCAL YEAR 2004-2005

INSTRUCTIONS

PROFESSIONAL AND TECHNICAL SERVICES SCHEDULE

On this schedule, report only the purchase of professional and technical services. School district applicants must use the required

function and object codes described in the Financial and Program Cost Accounting and Reporting for Florida Schools Manual (Red

Book). Other agency applicants must use the object codes which describe this type of disbursement in the agency's accounting

system.

Professional and Technical Services are services rendered by personnel, who are not on the payroll of the district school board or

agency, and other services which the Board or agency may purchase. While a product may or may not result from the transaction,

the primary reason for the purchase is the service provided.

Column (1)

School district applicants only.

For the services described in Column (3), record the appropriate four digit function code for each professional

and technical service to be funded from this project. School districts must use functions 5100 – 9100.

Column (2)

Record the object code most appropriate to the services described in Column (3). Note: When the contract

with a consultant is for a single amount which covers both services and expenses (including travel), the total

contract amount should be recorded in the object for professional and technical services. When the contract

calls for a daily or fixed rate plus travel and per diem or expenses, or includes equipment purchases, these

amounts should be reported separately under the objects for professional and technical services, travel, and

equipment respectively. School districts must use object codes 310 – 390. All other agency applicants must

use the object codes as described in the agency’s expenditure chart of accounts.

Column (3)

Enter a specific description of each professional and technical service to be funded from this project.

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

FISCAL YEAR 2004-2005

CAPITAL OUTLAY SCHEDULE

District/Agency:

(1)

FUNCTION

(2)

OBJECT

(3)

ITEM DESCRIPTION

District/Agency Page

DOE 103 C

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

FISCAL YEAR 2004-2005

INSTRUCTIONS FOR CAPITAL OUTLAY SCHEDULE

On this schedule, report only proposed disbursements for capital outlay items. School district applicants must use the required function and

object codes described in the Financial and Program Cost Accounting and Reporting for Florida Schools Manual (Red Book). Other agency

applicants must use the object codes, which describe this type of disbursement in the agency’s accounting system.

Column (1) School district applicants only.

For the services described in Column (3), record the appropriate four-digit function code for each capital outlay item

requested. School districts use functions 5100 – 9100.

Column (2)

Record the appropriate object number for the capital outlay item requested in Column (3). School

districts must use object codes 610 - 692. All other agency applicants must use the object codes as

described in the agency’s expenditure chart of accounts.

Column (3)

List each capital outlay item requested to be funded from this project. Capital outlay items are to be listed by the

appropriate function and object codes.

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

FISCAL YEAR 2004-2005

TRAVEL SCHEDULE

Program Name: ____________________________________________

Name of Eligible Applicant: ________________________________

(1)

FUNCTION

(2)

OBJECT

(3)

DESCRIPTION OF TYPE OF TRAVEL

District/Agency Page

DOE 103 D

NCLB REGIONAL TECHNICAL ASSISTANCE CENTERS

FISCAL YEAR 2004-2005

INSTRUCTIONS

TRAVEL SCHEDULE

On this schedule, report only proposed disbursements for travel. School district applicants must use the required function and object codes described

in the Financial and Program Cost Accounting and Reporting for Florida Schools Manual (Red Book). Other agency applicants must use the object

codes, which describe this type of disbursement in the agency’s accounting system.

NOTE:

Report travel for regular or temporary employees of the school district or agency to be funded by this project. Travel for consultants must be listed

on the Professional and Technical Services Schedule when it is not included in the contract. Travel and per diem charged to the project may not

exceed the rate prescribed by the district.

(1)

For the travel activity described in Column (3), record the appropriate four-digit function code. School districts use functions

5100 – 9100.

School district applicants only.

(2)

Record the appropriate object code for each travel activity requested in Column (3). School districts

must use object code 330. All other agency applicants must use the object code as described in the agency’s

expenditure chart of accounts.

(3)

Enter a brief description of each type of travel to be supported with funds from this project. List individual positions when travel

funds are being requested to perform necessary activities.

Do not list individual names.

Travel and per diem for project

personnel to participate in in-service training sessions or activities should be listed separately for each type of activity.

DOE 103 D

Performance-Based Deliverables and Invoice Schedule

Fiscal Year: 2004-2005

TAPS Number

1) Eligible Applicant:

5) Telephone/SunCom:

2) Program Name:

No Child Left Behind Act of 2001, P. L. 107-110 - Title I, Title III and

Title X-Homeless [CFDA 84.010; 84.011; 84.365; and 84.196]

6) FAX Number:

3) Contact Name:

7) E-mail:

NCLB Regional Technical Assistance Centers for 2004-05 Fiscal Year

8) Project Number:

4) Title:

(1)

(2)

(3)

(3a)

(4)

Goals

Unit Cost

(Please include a description of all the goals

goals achieved / outcomes /

products)

each goal

(Number

for each

goal

measured

Col. 3 divided

Supplemental Instructional Services.

Create curriculum framework

alignments and hire teachers and staff

to assist in teaching the students of the

Front Porch communities; enable

communication between teachers and

statewide students.

THIS IS AN

EXAMPLE, DO NOT USE…….

Printed frameworks correlations; list of

teachers assigned to GED classes for

the Front Porch communities.

Documentation verifying 1-888

telephone number for students

throughout the state to contact teachers

and staff.

THIS IS AN EXAMPLE, DO

NOT USE……

$ 37,500

$ 3,7500

Technological Hardware/Software

Acquisition; Create client tracking

system and obtain courseware

licenses.

THIS IS AN EXAMPLE, DO

NOT USE……

ESOL Foundation Course in FlashWave

and HTML formats with accompanying

correlations.

THIS IS AN EXAMPLE,

DO NOT USE……

$ 50,500

$ 10,100

Performance Measure / Objective

Evidence of Completion

Total Amount

Budgeted / Goal

measured in program application)

(Data showing

(List total amount for

measured)

(Automatically calculates)

by Col. 3a

Instructions for Completion of Performance-Based Deliverables and Invoice Schedule

Enter the TAPS Number that corresponds with the TAPS Number on the appropriate DOE A or B Form.

Applicants must complete Sections A, and B, of the Performance-Based Deliverables and Invoice Schedule. This report must clearly

delineate the specific area(s) that will be addressed, the measurable goal(s) that will be attained and the outcome(s) and/or

product(s) to be delivered that will support the goals.

Section A - Complete all information as requested.

Enter name of eligible applicant.

Enter the program name that corresponds to the Block A on the DOE 100 A or B form.

3 -

Enter requested information for the applicant's contact person. This is the person responsible for responding to all questions regarding

information included in this application.

Section B - Complete information as requested. Columns (1), (2), (3), (3a), (4)

NOTE:

down in order to view each line. Put your cursor on the row line under the number.

appear.

budgeted' has been established for each measure / goal addressed.

unit cost.

Award Notification.

Project Number - Application purposes - Leave blank. Invoice Submission - enter the number located on the approved DOE 200 form.

The rows for the 'performance measures' and 'evidence of completion' will expand, however, be sure to spread the area by pulling the row

Hold down the left button and drag until all the words

The Unit Cost (B4) is calculated by dividing Column 3 by Column 3a, this column will automatically calculate once the 'total amount

Full payment is conditional upon meeting the performance requirements of the deliverable. Payments for partial performance will be based on

A Performance-Based Achievement Report is to be sent to the program office representative on or the dates indicated on the DOE 200 Project

The final DOE-399 is to be attached to the final invoice for payment and sent to the Office of Grants Management.

Florida Department of Education

General Assurances for Participation in Federal and State Progr

ams

Authority for Data Collection:

20 USC 1232e.

Planned Use of Data:

The requirements established in

United States Code Annotated,

Title 20, Education, Chapter

31, Subchapter III, Section 1232 (

e) stipulate that

“

[e]ach local

education agency which participat

es in an applicable program un

der which federal funds are

made available to such agency th

rough a State agency shall subm

it, to such an agency, a

general application containing t

he assurances set forth in subs

ection (b).

”

The application

shall cover the participation

by the local education agency in

all federal programs administered

by the U.S. Department of Education.

Instructions:

These general assurances will be in

effect for the duration of

participation in

federal and state programs until such time as the requirements

change. The superintendent or

other authorized officer must si

gn the certification and return

to the address below. Payment

for applications and contracts

cannot be made by this agency un

til the general application is

received. For further informati

on, contact the Florida Departme

nt of Education,

Comptroller

’

s Office at (850) 245-0401, Suncom 205-0401.

Certification:

I, the undersigned authorized offici

al for the named agency of

the State of Florida, hereby

apply for participation in f

ederally funded and state funded ed

ucation programs.

Typed Agency Name

Agency Number

Typed Name and Title of Authori

zed Official

(Agency Head)

I certify that the agency will adher

e to each of the assurances

contained in this set of General

Assurances for Participation

in Federal and State Programs.

Signature (must be original)

Date

Area Code / Telephone Number

Return original to:

Florida Department of Education

Comptroller’s Office, Room 944

Turlington

Building

325 West Gaines Street

Tallahassee, Florida 32399-0400