FOR IMMEDIATE RELEASE

M E M O R A N D U M
FLORIDA DEPARTMENT OF EDUCATION
Florida Department of Education
1. Project Application
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A)Reading Coaches Model
Florida Department of Education
1. Budget Narrative Form

FLORIDA BOARD OF EDUCATION

M E M O R A N D U M

F. PHILIP HANDY

LINDA J. EADS, Ed. D.

T. WILLARD FAIR

District School Superintendents

CHARLES PATRICK GARCÍA

Mary Laura Openshaw

JULIA L. JOHNSON

Director, Just Read, Florida!

WILLIAM L. PROCTOR, Ph.D

CAROLYN KING ROBERTS

Just Read, Florida! Reading Coaches Model Grant

Governor Bush's Just Read, Florida! initiative is a comprehensive,

coordinated reading initiative aimed at helping every student become a

successful, independent reader. As you know, the Legislature

appropriated $11 million to support Governor Bush's goal of having all

children reading at or above grade level by 2012.

This funding is available for districts to implement a Reading Coaches

Model. This competitive grant will provide resources to districts to hire

reading coaches for elementary, middle and high schools with low

performing students. Priority will be given to districts applying for schools

receiving an "F" letter grade in 2002, and for schools eligible for

federal funding.

CHARLIE CRIST

The request for proposal (RFP) must be completed and returned by July

15, 2002, to the Office of Grants Management, 325 W. Gaines Street,

FLORIDA DEPARTMENT

Room 332, Tallahassee, Florida, 32399-0400. Should you have any

questions, please contact the Just Read, Florida! Office at 850/921-9969

or SunCom 291-9969.

325 W. GAINES STREET

TALLAHASSEE, FL 32399

FLORIDA DEPARTMENT OF EDUCATION

Request for Proposal/Application

I. GRANT OVERVIEW

Division/Office

Just Read, Florida!

Office, Florida Board of Education

Reading Coach Model Grant

Specific Funding

Specific Appropriation 116, $9,191,990 from the Principal State School

Trust Fund and $1,808,010 from General Revenue

Funding Purpose

Provide funding to hire reading coaches and/or enhance reading coaching

models in school districts to implement scientifically based reading

Funding Priorities

Improvement of the district’s reading instruction.

Target Population

Elementary, middle, and high schools with low-performing students.

Eligible Applicants

Florida School Districts

Type of Award

Total Funding

Funding Period

7/1/02 to 6/30/03

Technical Support

Mary Laura Openshaw, Director

Required Forms

Project Application Summary (DOE 100A)

Budget Forms (DOE 101)

Authorization Letter

, if the signature on the DOE 100A is other than that

of the superintendent or president/chairman of the board, a letter authorizing

that individual to sign

Application Due

II. FEDERAL REQUIREMENTS

No federal requirements apply to this project.

III. STATE REQUIREMENTS

The proviso language specifies that funding be used to achieve Florida’s reading goal for all students

to be able to read on grade level or higher by 2012, and to continue reading on grade level

throughout their K-12 schooling. The funds are provided by competitive bid for programs based

upon scientific reading research which supports a comprehensive, coordinated state reading initiative

aimed at every student becoming a successful, independent reader. The grant review will be

competitive against other school districts in the state.

Project Design and Description (10-page limit)

The intent of this grant is to provide resources for districts to hire reading coaches for elementary,

middle, and high schools with low performing students. The reading coach will serve as a stable

resource of professional development, progress monitoring, and student data analysis throughout a

school to generate improvement in reading instruction and reading achievement. Reading coaches

will be expected to exhibit knowledge of scientifically based reading research, special expertise in

high quality reading instruction, and data management skills. The reading coach will provide both

initial and ongoing professional development to teachers in each of the major reading components,

administration and interpretation of instructional assessments, and differentiated instruction.

Reading coaches will model effective instructional strategies for teachers; facilitate study groups;

train teachers in data analysis; coach and mentor colleagues and, in general, provide daily support to

classroom teachers. They will work with teachers to ensure high-fidelity implementations of

research-based reading program(s) at all grade levels to increase its effectiveness within the context

Each reading coach, in addition to their modeling and work with teachers in the classroom, will

provide a minimum of four inservice sessions for all teachers. The inservice sessions should include

1) examination and discussion of teacher knowledge relative to scientifically based research on

2) delivery and scaffolding of instruction in each of the major reading components: phonemic

awareness, phonics, fluency, vocabulary, and comprehension;

3) administration and use of instructional assessments to include screening, diagnostic testing,

progress monitoring, and outcome measures;

4) data analysis for planning instruction and effective use of time;

5) methods for providing differentiated instruction in the classroom; and

6) meeting the needs of children who are Limited English Proficient.

It is highly recommended that the reading coach have a minimum of a Bachelor’s Degree with

advanced coursework in reading.

This is the key section of the grant application.

In concise terms, the project you propose

Demonstrate need for reading coaches in the school district.

Describe if the district is implementing a new reading coach model or enhancing a current

reading coach model.

Describe in detail the design of the coaching model in the district, including each of the

The coordination of current resources and activities to train the reading coach

The coordination of current resources and activities for teacher training provided by the reading

The number of schools and teachers to be served and the number of students impacted

The reading program(s) to be used within the school for reading instruction where the

reading coach will be located

The instructional assessments to be used within the school where the reading coach will

Time spent with teachers/students

Describe the resources needed and costs associated with the implementation or enhancement of

the district’s reading coach model.

Permitted Costs for Implementation

– Personnel, Initial training and/or ongoing training

in scientifically based reading research methods and strategies, training materials

Permitted Costs for Enhancement

– Initial training and/or ongoing training in

scientifically based reading research methods and strategies, training materials,

additional personnel

Provide answers to the following questions:

What are the responsibilities of the reading coach?

What is the district plan to schedule training for the reading coaches in the methods of

scientifically based reading research both prior to and throughout the school year? The plan

for training reading coaches should include content in the following areas:

Scientifically based reading research in the five components: Phonemic awareness,

phonics, fluency, vocabulary, comprehension

The three types of instructional assessments: Screening, diagnostic, progress

Data analysis and management of school-wide data: student outcome measures

Initial Instruction: explicit, systematic, and differentiated instruction

Immediate Intensive Intervention: the universal design concept

What training will the district reading coaches provide to teachers in the methods of

scientifically based reading research before and during the school year?

Include a timeline

for the four required inservice days.

Describe the reading coach’s schedule.

How will the district evaluate the effectiveness of the reading coach model? How will the

district use the evaluation results to adapt the reading coach model?

District grant applications must provide information regarding each of the following:

a description or chart that reflects the district’s profile of school reading needs

a succinct statement of justification for the schools selected to participate in the Reading

Coach Model Grant

a budget narrative of funding expenditures for reading coach salary, benefits, and training

The Department of Education has developed and implemented a document entitled, General

Terms, Assurances, and Conditions for Participation in Federal and State Programs to comply

34 CFR Part 76.301 of the Education Department General Administration Requirements

(EDGAR) which requires local educational agencies to submit a common assurance for

participation in federal programs funded by the US Department of Education;

applicable regulations of other Federal agencies; and

state regulations and laws pertaining to the expenditure of state funds.

In order to receive funding, applicants must have on file with the Department of Education, Office

of the Comptroller, a signed statement by the agency head certifying applicant adherence to these

General Assurances for Participation in State or Federal Programs. The complete text may be

found at http://www.firn.edu/doe/bin00007/gbook.html

IV. FISCAL REQUIREMENTS

The project application must include application form DOE 100A and budget form DOE

101 signed by an individual authorized to bind the school district to the proposal

submitted to the Department of Education. No other forms are required.

The Reading Coaches Model grant application does not have a funding minimum or maximum

range. School districts must provide information on costs associated with implementing a reading

coach model. A rationale for requested funding amounts must be included and needs to be based

on costs for their district. Personnel costs must be based on current district salaries, training costs

based on average district costs, and materials based on current materials costs. The school district

is responsible to provide an accurate cost basis for funding consideration.

Total grant funding will be awarded to the district for participating schools to purchase salary,

benefits, and training for a school-site reading coach. Payments will be by quarterly cash advance

via Electronic Funds Transfer (E.F.T.)

V. APPLICATION REVIEW CRITERIA

The staff of the Just Read, Florida! Office will convene a committee including Department of

Education, Florida Center for Reading Research, and Project CENTRAL to review district

applications to ensure that there is focus on student achievement and scientifically based reading

All Florida districts are eligible to apply for the Reading Coaches Model grants.

Funding priority will be given to districts applying for schools receiving an “F” letter grade in

Reading First

eligible schools.

There is a maximum of 100 points possible for the application review with a competitive priority

of 10 points for schools receiving an “F” letter grade in 2002 and/or Reading First eligible

The Department of Education’s minimum standard is 70%.

No project application

scoring less than 70% (less than 70 points) will be approved for funding.

Scoring rubric

Points Available

Demonstrated Need

Description of Proposed Instructional Model grounded in

scientifically-based reading research

Integration of Current Activities

Description of Resources Needed

Responsibilities of Coach

Training provided to Coaches by the district

Training to Teachers provided by coaches

Coach’s Schedule

Evaluation and Adaptation Plan

Competitive Priority

F school and/or Reading First eligible

VI. APPLICATION PROCEDURES

What to Submit

One application with original signatures

Conditions for Acceptance

To be accepted for further consideration, all applications submitted to the Department of Education

must include a completed form DOE-100A with the original signature of the appropriate agency

head must be received by 5:00 PM on the due date indicated below.

Where to Submit

GRANTS MANAGEMENT OFFICE

FLORIDA DEPARTMENT OF EDUCATION

325 West Gaines Street

Turlington Building, Suite 332

Tallahassee, Florida 32399-0400

July 15, 2002, by 5:00 PM.

In addition, a project proposal narrative should NOT exceed ten pages to include Project Design &

Description, Project Evaluation, and Budget Narrative. The project design and description should

be on single-sided pages, stapled, and the DOE 100A used as the cover page, followed by the DOE

103 Budget page. All applicants should use 10 or 12 fonts and margins similar to that they would

use for business letters and memoranda to help our review panel read and score the proposals.

Further, applicants should

not

submit their proposals in folders, binders, or other presentation

Attachments

Florida Department of Education

PROJECT APPLICATION

Please return to:

Florida Department of Education

Bureau of Grants Management

Room 332 Turlington Building

325 West Gaines Street

Tallahassee, Florida 32399-0400

Program Name:

Reading Coaches Model Grant

DOE USE ONLY

B) Name and Address of Eligible Applicant:

Project Number (DOE Assigned)

Applicant Contact Information

Telephone Number:

E-mail Address:

CERTIFICATION

Total Funds Requested:

Total Approved Project:

I, ______________________________________________, (

Please Type Name)

do hereby certify that

all facts, figures, and representations made in this application are true, correct, and consistent with the

statement of general assurances and specific programmatic assurances for this project. Furthermore, all

applicable statutes, regulations, and procedures; administrative and programmatic requirements; and

procedures for fiscal control and maintenance of records will be implemented to ensure proper

accountability for the expenditure of funds on this project. All records necessary to substantiate these

requirements will be available for review by appropriate state and federal staff. I further certify that all

expenditures will be obligated on or after the effective date and prior to the termination date of the

project. Disbursements will be reported only as appropriate to this project, and will not be used for

matching funds on this or any special project, where prohibited.

Further, I understand that it is the responsibility of the agency head to obtain from its governing body

the authorization for the submission of this application.

Instructions for Completion of DOE 100A

If not pre-printed, enter name of the program for which funds are requested.

Enter name and mailing address of eligible applicant. The applicant is the public or

non-public entity receiving funds to carry out the purpose of the project.

Enter the total amount of funds requested for this project.

Enter requested information for the applicant’s contact person. This is the person

responsible for responding to all questions regarding information included in this

The original signature of the appropriate agency head is required.

head is the school district superintendent, university or community college president,

state agency commissioner or secretary, or the president/chairman of the Board for

other eligible applicants.

Applications signed by officials other than the appropriate agency head identified

above must have a letter signed by the agency head, or documentation citing action of

the governing body delegating authority to the person to sign on behalf of said official.

Attach the letter or documentation to the DOE 100A when the application is submitted.

Reading Coaches Model

Name of Eligible Recipient:

Project Number:

(DOE USE ONLY)

Florida Department of Education

BUDGET NARRATIVE FORM

(2) ACCOUNT TITLE AND NARRATIVE

Budget Narrative Form

THIS FORM SHOULD BE COMPLETED BASED ON THE INSTRUCTIONS OUTLINED BELOW, UNLESS

INSTRUCTED OTHERWISE IN THE REQUEST FOR PROPOSAL (RFP) OR REQUEST FOR APPLICATION

Enter Name of Eligible Recipient.

(DOE USE ONLY)

SCHOOL DISTRICTS:

Use the three digit object codes as required in the Financial and Program Cost

Accounting and Reporting for Florida Schools Manual.

COMMUNITY COLLEGES:

Use the first three digits of the object codes listed in the Accounting Manual for

Florida’s Public Community Colleges.

UNIVERSITIES AND STATE AGENCIES:

Use the first three digits of the object codes listed in the Florida Accounting

Information Resource Manual.

OTHER AGENCIES:

Use the object codes as required in the agency’s expenditure chart of accounts.

LL APPLICANTS:

ACCOUNT TITLE:

Use the account title that applies to the object code listed in

accordance with the agency's accounting system.

Provide a detailed narrative for each object code listed. For

- describe the type(s) of positions requested. Use a separate line to

describe each type of position.

OTHER PERSONAL SERVICES

– describe the type of service(s) and an

estimated number of hours for each type of position. OPS is defined as

compensation paid to persons, including substitute teachers not under

contract, who are employed to provide temporary services to the program.

PROFESSIONAL/TECHNICAL SERVICES

- describe services rendered by

personnel, other than agency personnel employees, who provide specialized

skills and knowledge.

CONTRACTUAL SERVICES AND/OR INTER-AGENCY AGREEMENTS

the agency name and description of the service(s) to be rendered.

- provide a description of ea

ch type of travel to be supported with

project funds, such as conference(s), in district or out of district, and out of

state. Do not list individual names. List individual position(s) when travel

funds are being requested to perform necessary activities.

CAPITAL OUTLAY

- provide the type of items/equipment to be purchased

with project funds.

INDIRECT COST

- provide the percentage rate being used. Use the current

approved rate. (Reference the DOE Green Book for additional guidance

regarding indirect cost.)

COLUMN 3 – MUST BE COMPLETED FOR ALL SALARIES AND OTHER PERSONAL SERVICES.

- Indicate the Full Time Equivalent (FTE based on a 40 hour workweek)

number of positions to be funded. Determine FTE by dividing the standard

number of weekly hours (40) for the position into the actual work hours to be

funded by the project.

Provide the budget amount requested for each object code.

Provide the total for Column (4) on the last page

Must be the same amount as

requested on the DOE-100A or B.