Florida Department of Education

Office of Funding and Financial Reporting and

Bureau of Education Information and Accountability Services

FTE General Instructions

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2004-2005

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Florida Department of Education

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Comments regarding this publication should be directed to: Office of Funding and

Financial Reporting, School Business Services, Florida Department of Education, 325

West Gaines Street, Room 824, Tallahassee, Florida 32399-0400, (850) 245-0405 or

SunCom 205-0405.

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FTE General Instructions

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2004-2005

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Introduction

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General Guidelines for Reporting

Regular School Year................................................................................................1

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Extended School Year Survey Periods ....................................................................2

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Year-Round School Program Survey Periods..........................................................2

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Alternate Survey Period ...........................................................................................3

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Short Courses ..........................................................................................................4

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Courses Eligible for Funding During Regular 180-Day School Year ........................5

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Courses Reported for Beyond Regular 180-Day School Year .................................5

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Specific Guidelines for Reporting

Determining FTE Earned by Student by Course for Classes

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Operating During Survey Week ..........................................................................7

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Step 1: Setting "Date Certain"....................................................................7

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Step 2: Student Course Schedule Record .................................................7

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Step 3: Membership/Enrollment.................................................................8

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Step 4:

Attendance ....................................................................................9

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Step 5:

Verification.....................................................................................9

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Step 6: Reporting Priority.........................................................................10

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Step 7: Reporting

FTE Earned, Course

..................................................11

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Determining

FTE Earned,

Course ...............................................

12

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Reporting

FTE Earned, Course

for KG-05 Students ...................13

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Reporting

FTE Earned, Course

for Students in

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Grade 06 ...............................................................................14

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Reporting Block Scheduled Classes for FTE ..............................14

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Reporting

FTE Earned, Course

for Summer Sessions................15

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Step 8: Local Edit Process.......................................................................15

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Step 9: Conversion to Student Course Schedule Format ........................17

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Step 10:

Audit File......................................................................................17

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Step 11: FTE Amendments........................................................................17

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FTE General Instructions

2004-2005 (Continued)

Additional Instructions/Information

Advanced Placement .............................................................................................18

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International Baccalaureate ...................................................................................19

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Advanced International Certificate of Education ....................................................20

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Academic Dual Enrollment.....................................................................................20

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Vocational Dual Enrollment....................................................................................21

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Dropout Prevention Programs ...............................................................................23

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English for Speakers of Other Languages (ESOL),

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FEFP Program Number 130 ............................................................................23

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FTE Calculation and Reporting for Students in Department of

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Juvenile Justice Educational Programs .......................................................24

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Definition of Department of Children and Families/

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Department of Juvenile Justice Clients ............................................................25

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Reporting Nonpublic School or Home Education Students for

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FTE Funding ...................................................................................................25

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Reporting "Additional School Year" Students.........................................................26

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Reporting Hospital/Homebound Students……………………………………………. 26

Local Record-Keeping Procedures

Requirements ........................................................................................................27

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Appendices

Appendix A: FEFP Membership Minutes and Their Equivalent

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Value

of

FTE Earned, Course ..........................................................29

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Appendix B: Sample K-12 Short Course Reporting ..............................................34

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Appendix C: Program Numbers for 2004-2005 Fiscal Year ..................................35

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Appendix D: DOE Student Database Reporting Requirements for Students

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Participating in the Opportunity Scholarship Program or the

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John M. McKay Scholarships for Students with Disabilities

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Program............................................................................................36

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Appendix E: DOE Student Database Reporting Requirements for

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Virtual School Students

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Introduction

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The 2004-05 Florida Education Finance Program (FEFP) provides funding for a

180-day regular school year for students attending schools that are not juvenile justice

facilities. Students attending juvenile justice facilities are funded for a 230- to 250-day

school year. With the exception of Department of Juvenile Justice (DJJ) programs and

the Florida Virtual School, Prekindergarten through Grade 12 (PK-12) courses offered

beyond the regular 180-day school year are not funded on a full-time equivalent student

(FTE) basis in the FEFP. However, these PK-12 courses offered beyond the regular

180-day school year, including intersessions, may be funded through the Supplemental

Academic Instruction (SAI) Allocation, including the Summer Reading Allocation.

“Date certain” is always the Friday of survey week.

Courses offered by the Florida Virtual School and franchises of the Florida Virtual

School will be funded on a successfully completed credit basis, with districts only

earning FTE for courses in which they provide instruction. Details on the reporting of

FTE for students earning credit in the Florida Virtual School and franchises of the

Florida Virtual School can be found in Appendix E of these instructions.

Districts may

not earn or report FTE for direct instruction provided by the Florida Virtual

School.

With the exception of Department of Juvenile Justice summer school and the Florida

Virtual School, which are funded through the FEFP, summer school program funding is

not dependent on reported FTE. However, districts are required to report summer

school FTE, including the FTE associated with extended school year programs and

summer reading programs for use by the Department of Education in providing

statistical reports and for capital outlay funding.

Please refer to Appendix C for FEFP programs that are eligible for FTE reporting and

funding for the 2004-05 school year.

Adult postsecondary vocational and adult general education programs have been

funded through Workforce Development since 1997-1998. All adult postsecondary

vocational and adult general education program information is reported through the

Workforce Development Information System (WDIS), with the exception of the portion of

vocational postsecondary dual enrollment for which the district of enrollment is eligible

to earn funding under the FEFP.

These instructions provide a detailed explanation of the standard methodology

for reporting prekindergarten through grade 12 FTE by student by course. The

instructions are organized as follows:

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1.

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The first section provides general guidelines for reporting, including information

concerning general procedures, survey periods, eligibility criteria, definitions, and

information regarding FTE reporting for unique scheduling approaches such as

year-round schools, extended school year, and PK-12 short courses;

2.

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The second section provides specific procedures, including records reporting, FTE

reporting prioritization by FEFP program, calculation of FTE, the edit process, and

PK-12 specific procedures;

3.

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The third section provides special instructions for reporting students who are

enrolled in Advanced Placement courses, International Baccalaureate courses,

Advanced International Certificate of Education courses, dual enrollment courses,

certain specific program areas, students enrolled in nonpublic schools or home

education programs who receive instructional services at public institutions and

hospital/homebound students;

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The fourth section provides information on local record-keeping procedures;

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Appendix A provides a table of FEFP membership minutes and the equivalent

value of

FTE Earned, Course;

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Appendix B provides a sample of K-12 short course reporting;

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Appendix C provides a list of FEFP programs eligible for FTE funding for the 2004-

2005 school year;

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Appendix D provides information on reporting requirements for students

participating in the Opportunity Scholarship Program and the John M. McKay

Scholarships for Students with Disabilities Program; and

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Appendix E provides Virtual School reporting instructions.

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General Guidelines for

Reporting

Regular School Year

A separate Student Course Schedule format must be reported for each

class in which a PK-12 student is in membership during each of the

Survey Periods,

regardless

of the eligibility of that student, to be

counted for funding in the Florida Education Finance Program. These

include students not eligible because of attendance and students

funded through the Supplemental Academic Instruction (SAI) Allocation

or the Summer Reading Allocation.

PK-12 students in courses which take place outside the survey

week during the regular school year are eligible for short course

reporting

.

Please refer to the section on reporting short courses

for PK-12 students.

The survey periods for record determination are prescribed annually by

the Commissioner of Education.

For FTE reporting purposes, the

survey periods cover the following time frames:

1.

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Survey Period 1 (July)

covers from the beginning of the fiscal year

(July 1) to the beginning of the defined 180-day school year;

2.

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Survey Period 2 (October)

covers the first 90 days of the 180-day

school year;

3.

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Survey Period 3 (February)

covers the second 90 days of the 180-

day school year; and

4.

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Survey Period 4 (June)

covers the period from the end of the 180-

day school program to the end of the fiscal year (June 30).

An additional Survey Period,

Survey Period 5

, covers reporting of prior

school year data such as the Advanced Placement, Advanced

International Certificate of Education and International Baccalaureate

programs. The data for this survey period cover the entire school year

that ends in August.

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It is critical that districts correctly report the FTE associated with

the International Baccalaureate, Advanced international

Certificate of Education and Advanced Placement programs

Extended School

Year Survey Periods

An extended school year program is separate and distinct from year-

round school programs and summer school programs. Extended

school year programs are a true extension of courses provided during

the second semester of the regular 180-day school year with no break

in instruction. Supplemental Academic Instruction allocation funds may

be used for extended school year programs.

The records for students attending the extended days of the

school year must contain a Year-Round/Extended School Year

FTE Indicator code of "B" to indicate that the FTE being reported

is for extended school year instruction. The records for the first

180 days are reported as any other 180-day school year records.

Extended school year survey periods for record determination and FTE

reporting are the same as the regular school year survey periods

except that survey period 4 (June) covers the period of time which

extends the school year to the end of the fiscal year (June 30).

Year-Round School

Survey periods for the Year-Round School program are the same as the

regular fiscal year. However, the following descriptions specify how the

count weeks are determined and how they are used in determining

attendance and membership for FTE eligibility.

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Regular School Year for Year-Round Schools

Regular School Year Reporting

Year-round schools should report the first 90 days of their regular 180-day

school year in survey 2 and the second 90 days of their regular 180-day

school year in survey 3, regardless of when the tracks are in session.

Tracks not in Session

If it is survey week and the year-round school student track is not in

session, then the last 5 days that the track was in session prior to survey

week for both the October and February survey periods become the

established survey period. Use the final five days for survey week and the

preceding six scheduled class days for determining eligibility, and conduct

the count in the normal manner. All current procedures for date certain

and other related count issues apply.

Intersession

If the student is in beyond 180-day instruction during an "off-track" period,

the

FTE Earned, Course

for that student shall be reported in the Survey

Period in which the instruction occurs. For example, if the instruction

occurs during the time frame covered by Survey Period 2, the FTE by

student by course should be reported for that period either during the

normal processing time for Survey Period 2 or as an amendment to

Survey Period 2.

Intersession survey week should be established by using the middle

day/middle week of the period. Determine attendance and membership

for eligibility in the normal manner.

The records submitted for state

processing must contain a Year-Round/Extended School Year FTE

Indicator code of "A" to indicate that the FTE being reported is for

Alternate Survey Period

If the Commissioner of Education approves an alternate survey period in

accordance with the provisions of Rule 6A-1.0451(2), FAC., the alternate

survey data shall be used in place of the regular survey FTE and

associated data, provided the FTE meets the percentage requirements

specified in the rule.

It is the responsibility of the district requesting

the alternate Survey Period to verify the percentage requirements.

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Rule 6A-1.0451(2), FAC.:

The Commissioner shall have the authority to establish for any school

district or school an alternate date for a full-time equivalent membership

survey or transported student membership survey within nine (9) weeks of

the regular statewide survey if evidence is submitted by the school district

which indicates an abnormal fluctuation in student membership has

occurred at the time of the statewide survey. The alternate date shall be

established by the Commissioner prior to conducting the survey. In

determining what constitutes an abnormal fluctuation, the Commissioner

shall examine the historical trends in student membership and limit

consideration to changes in which there is a variation in excess of twenty-

five (25) percent in any school, or five (5) percent in the district between

the membership count at the time of the statewide membership count and

the alternate membership count due to factors such as major student

boycotts; civil disturbances; in-migration or out-migration in agricultural,

industrial, and federal installations or contractors; or providential causes

beyond the control of the district school board.

If an alternate survey is approved, the district must complete and report

the data for the scheduled survey and the alternate survey.

Short Courses

A short course is any course that begins and ends outside of survey week.

This could also apply to courses that span reporting periods. For short

courses, all reporting algorithms, rounding conventions, and program

membership and attendance requirements are the same as for the regular

180-day school year.

Within the PK-12 program, classes may be reported as short courses

during the regular 180-day school year. At the time of the regularly

scheduled survey week for the 90-day semester, the student's schedule,

including short courses

, shall be used for calculating FTE. No special

or alternate survey is required for short course reporting. The

FTE Earned,

Course

must be calculated using scheduled

Days in Term

. The 25-hour

limit will not apply; however, the 0.5000

FTE Earned, Course

limit for the

90 days will be in effect. See Appendix B for sample short course

reporting. For short courses not in session during survey week, the

middle week/midpoint of the class is used for determining those students

who meet the membership and attendance requirements.

Under no

circumstances is the traditional 90-day "snap shot" approach

allowable for short course reporting.

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Summer program classes and intersession periods for Grades

PK-12 that operate in periods of time other than during survey week are

counted by using the middle week/midpoint of the period for determining

attendance and membership for FTE eligibility. Again, the

FTE Earned,

Course

must be calculated by using scheduled

Days in Term

.

Courses Eligible for Funding

During Regular 180-Day School Year

During Survey Periods 2 and 3, PK-12 students are eligible to earn FTE if

the class operates during the survey week, and the student meets both

program membership and attendance requirements. In addition, it is

recommended that Student Course Schedule records be transmitted for

students in PK-12 programs/classes that operate outside of survey week

during the time frame covered by the Survey Period. For PK-12 short

courses, eligibility is determined either during the regularly scheduled

survey week for all courses including short courses scheduled for the

90-day period, or by using the middle week/midpoint of the period method

for courses scheduled outside of survey week.

Courses Reported for Beyond Regular

180-Day School Year (Summer School and

Year-Round School Intersessions)

PK-12 courses offered beyond the regular 180-day school year including

intersessions, with the exception of Department of Juvenile Justice

Programs and the Florida Virtual School, are funded through the

Supplemental Academic Instruction allocation. The FTE for intersession

and summer school courses is reported even though the FTE does not

earn FEFP funds.

The following summer school criteria/guidelines must be adhered to:

1. Report the FTE for courses offered beyond the 180-day school year

as described in the section “Reporting

FTE Earned, Course

for

Summer Sessions.”

2. A student in cooperative education or other programs incorporating

on-the-job training, including apprenticeship, shall not be counted

for more than 25 hours per week

in all programs

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3. Do not report the FTE for enrichment or recreation courses.

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4. If district policies and procedures permit, a student attending

summer school to repeat a course for forgiveness need only attend

for the time it takes to master the student performance standards

that were not mastered the previous time the course was taken.

FTE is reported for the actual time the student was in attendance.

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Specific Guidelines for

Reporting

Determining FTE Earned by Student by Course for

Classes Operating During Survey Week

For all classes operating during the survey week, the following procedures

must be used to determine which student course schedules are reported.

Step 1: Setting "Date Certain"

“Date certain” for each survey will be the Friday of survey week. This

applies to all schools in all school districts. The "date certain" during the

FTE survey week is the specific time for setting the student's schedule as

mentioned in the step below.

Step 2: Student Course Schedule Record

A local student course record containing all of the elements which will be

used in both the reporting of

FTE Earned, Course

and for meeting other

state information requirements must be developed for each course in

which the student is in membership. To be included in the record are the

following:

A. Record Identifiers

1.

District Number, Current Enrollment

2.

School Number, Current Enrollment

3.

Student Number Identifier, Florida

4.

Survey Period Code

5.

Fiscal Year

B.

Course Identifier Information

1.

District Number, Current Instruction

2.

School Number, Current Instruction

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3.

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Term

4.

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Course Number

5.

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Section Number

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Period Number

7.

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Days Per Week

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Class Minutes, Weekly

9.

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FEFP Membership Minutes, Weekly (set to 0000 [all

zeros])

10.

FEFP Program Number

11.

FTE Earned, Course (set to 0000 [all zeros])

12.

FTE Eligibility Flag

C. Other Data

1. Grade Level

2. Limited English Proficiency: Instructional Strategy

3. Year Round/Extended School Year FTE Indicator

4. Dual Enrollment Indicator

5. Vocational/Audit General Education Program Code

Step 3: Membership/Enrollment

Each PK-12 student must meet the membership requirement as discussed

in this paragraph to

be eligible to be reported

, and must also meet the

attendance requirement discussed in Step 4 to

be eligible for funding

.

On the Friday of survey week, the district must capture the student course

schedule for

each student

who is on the membership roll for that week. If

the student has at least one day of membership during survey week, the

student meets the membership requirement and is eligible for reporting.

The student is in membership when he is

officially assigned

to a course

or program by a school or district.

Any student who is not in

membership during survey week does not meet program

membership requirements and should not be considered for

reporting

.

For example, if the student's last day of membership is

Friday prior to survey week, the student does not meet the

membership requirement and is not eligible to be reported.

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For those PK-12 students who are not eligible to earn funding through the

FEFP but are still on the district’s membership roll (for example - summer

school students exclusive of DJJ students, and others not eligible to earn

FTE through the FEFP), the district must submit all records with all

elements completed with valid information, with one exception. For

students who are not funded through the FEFP (excluding summer school

students), the district should report 999 as the

FEFP Program Number

and 0000 (all zeros) for

FTE Earned, Course

. These records should be

sent along with the records that will be addressed in Steps 4-10.

Step 4: Attendance

For all students for whom course records are generated because the

membership requirement has been met, the district must determine

whether or not the student meets attendance requirements. Using the

Automated Student Attendance Record-keeping system, the district must

verify that the student has been in attendance during the 11-day window.

That is, the student must have been in attendance

at least one of the

days

of the survey week

or one of the six scheduled days

preceding the

survey week in which school was in session. It should be noted that when

the procedures outlined in the DOE Information Database

Attendance

Procedures

are applied, the appropriate withdrawal code is shown on the

day following the last day of membership. FTE eligibility as related to

attendance for students in grades PK-12 is not determined on a course by

course basis; instead, it is determined on a daily basis. The

documentation which verifies that the student met the attendance

requirements for FTE eligibility must be maintained for a period of three

years or until all applicable audits have been completed, whichever is

longer. For all students who meet the attendance requirements, Steps 5-9

must be followed. For those students who DO NOT meet the attendance

requirements, set the FTE Eligibility Flag to N and convert the record to

the State Student Course Schedule format. Go to Step 9 for continued

processing with those records.

Step 5: Verification

For all students who meet the attendance requirements specified in Step

4, the district must verify that the Course Number referenced in the local

student course record is a valid course number listed in the official Course

Code Directory for the reporting year or is in the Statewide Course

Numbering System, and that the proper FEFP Program Number has been

assigned to the course for that student. Additionally, program

membership through the various selection and placement procedures

must be verified for students who are in special program categories. Audit

records must be maintained for program membership as defined in the

Local Record-keeping Procedures section later in this document. Other

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elements should be completed and verified as they relate to that course

for that student.

STEP 6: Reporting Priority

Sort each course record for each student into rank order, so that the

records with the special FEFP program numbers are listed first followed by

the basic course records. Specifically, course records for each student

will be sorted into the following rank order.

NOTE: All school site instruction for both basic and special program

courses must be calculated for

FTE Earned, Course

before off-site

instruction is considered for reporting. (See the discussion of

FTE

Earned, Course

for students enrolled in on-the-job and cooperative

FEFP

FEFP

PROGRAM

FUNDING

PROGRAM NAME

NUMBER

RANK ORDER

ESE Support Levels, including ESE

111, 112, 113,

1

students funded as a basic student

254, & 255

and receiving funding from the

ESE Guaranteed Allocation

Vocational Education Grades 9-12

300

2

English for Speakers of Other

130 2

Languages

Basic

101, 102, & 103

3

Within the rank order groups shown above, districts may decide in which

order the special program category courses will be reported. For

example, if a student has course records with FEFP Program Numbers in

two special program categories and one basic program, the district may

choose which of the special program categories is selected first for

determination of

FTE Earned, Course

. The

FTE Earned, Course

for both

special program categories must be calculated before the basic program

is calculated. It is possible for all FEFP Membership Hours to be

exhausted before considering a basic course for reporting of

FTE Earned,

Course

. See Step 7 for a further discussion of

FTE Earned, Course

if all

course records (each State Student Course Schedule format for a student)

are basic program category courses.

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Step 7: Reporting

FTE Earned, Course

The number of hours for which a PK-12 student may be reported is based

on and limited to a maximum of 900 hours per 180-day school year with

the exception of DJJ students. (See the section on FTE Calculation and

Reporting for Students in Department of Juvenile Justice Educational

Programs later in this document.)

In order to carry out the necessary calculations prior to creating the State

Student Course Schedule format, certain conversions must be made to

instructional time for some students in order to base instructional time on

900 class hours annually for all students. These types of students are the

following:

A. Students whose Grade Level is PK-03 and PK handicapped who

have

Class Minutes, Weekly

that aggregated across all courses on

an annual basis are greater than 720 hours annually but less than

or equal to 900 hours annually;

B. Students whose Grade Level is PK-03 and PK handicapped who

are in a double session school with an aggregated annual value of

Class Minutes, Weekly

equal to or greater than 630 hours annually

but less than 900 hours annually; and

C. Students whose Grade Level is 04-12 who are in a double session

school with an aggregated annual value of

Class Minutes, Weekly

across all courses that is equal to or greater than 810 class hours

annually but less than 900 hours annually.

All remaining classifications of students (those with a Grade Level of

04-12 in a regular session school) are funded on the hours they earn

converted to

Class Minutes, Weekly

.

For those students who meet the special case considerations in Items A-C

above, the value of

Class Minutes, Weekly

should be converted to a value

based on 900 hours. For part-time students, the conversion should be

based on the same number of hours as full-time students in that school.

Using the sorted course records from Step 6, convert the actual value of

Class Minutes, Weekly

(only for the purposes of reporting

FTE Earned,

Course

) for each course to its equivalent value on a basis of 900 hours

annually (1500 minutes weekly). The conversion is done by solving for "x"

in the following equation:

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Class Minutes Weekly

X

=

Length of School Week

1500

(minutes)

X = converted value in class minutes weekly

Each calculation is carried out to five places and rounded to four.

The net effect of this equation is to put all course records on the basis of

900 class hours for the purpose of reporting

FTE Earned, Course

. Using

the equation above, a class that meets 225

Class Minutes, Weekly

during

a school week (in minutes) of 1350 converts to a value of 250

Class

Minutes, Weekly

based upon 1500

Class Minutes, Weekly

(900 hours

annually). See the example below.

225

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250

------ = -----

1350 1500

Determining

FTE Earned, Course

Upon equalizing the value of

Class Minutes, Weekly

for the students in the

previous section and for those students whose value of

Class Minutes,

Weekly

aggregated on an annual basis exceeds 900 hours for all courses,

the following is required for all courses during Survey Periods 2 and 3:

A. Using the sorted course records from Step 6, determine the number

of FEFP membership minutes the student is in membership for the

first course chosen of the special programs. Using that value of

FEFP Membership Minutes, Weekly

, search the table in Appendix

A for the same value and retrieve the value of

FTE Earned, Course

.

This value will be reported as the

FTE Earned, Course

for that

course.

B. If there are additional course

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records for that student which

represents special FEFP programs, and the aggregate value of

FTE Earned, Course

for that student is less than 0.5000, the

process referenced in Step A above is repeated. The resulting

value of the second retrieval is then added to the aggregated value

of

FTE Earned, Course

and compared to 0.5000. This process will

be repeated until the aggregate value of

FTE Earned, Course

across all courses is equal to 0.5000 or until there are no courses

remaining to be considered for the student.

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When reporting

FTE Earned, Course

for a student with all basic

program courses, or when residual

FTE Earned, Course

is

available after reporting special program courses, the assignment

of

FTE Earned, Course

to those basic program courses shall be

done on a successive period basis beginning with the first basic

program course in the student's schedule and continuing until the

aggregate value of

FTE Earned, Course

is at 0.5000.

C. When reporting the value of

FTE Earned, Course

for the various

courses in which a student is enrolled, it is possible for the student

to have courses remaining after the aggregated value of

FTE

Earned, Course

has reached the maximum of 0.5000. In those

cases, the district should report all of the remaining courses with a

value of

FTE Earned, Course

set to zero (0000) but have all other

information completed appropriately.

Reporting

FTE Earned, Course

for KG-05 Students

For those students who have a

Grade Level

of KG-05 and are enrolled in a

self-contained class, it is recommended that the district report all classes in

the following manner:

A. If the student is enrolled only in self-contained classes for basic

funded instruction, the district may use the self-contained course

number to report

Class Minutes, Weekly

and

FTE Earned, Course

.

Additional course numbers may be reported for the student (e.g.,

Art, Music, Physical Education, and others), but both the value of

Class Minutes, Weekly

and

FTE Earned, Course

will be reported as

zeros (0000) because that time is reported under the self-contained

course number. However, an alternative method which may be

used is to report appropriate

Class Minutes, Weekly

and

FTE

Earned, Course

for the self-contained course as well as the other

courses such as Art, Music, and Physical Education.

B. If the student is enrolled only in self-contained classes for both

basic funded instruction (FEFP Program Numbers 101 and 102)

and ESOL funded instruction (FEFP Program Number 130), the

district may use the self-contained course number to report

Class

Minutes, Weekly

and

FTE Earned, Course

for both the basic and

ESOL funded time. Additional course numbers may be reported for

the student (e.g. Art, Music, Physical Education, and others), but

both the value of

Class Minutes, Weekly

and

FTE Earned, Course

will be reported as zeros (0000) as in Step A above.

C. If the student is enrolled in courses such as Language Arts, Math,

Science, and other courses, the values of

FTE Earned, Course

and

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Class Minutes, Weekly

must be reported for each class. The use of

a self-contained number is not allowed in this instance to report

either

FTE Earned, Course

or

Class Minutes, Weekly

.

Reporting

FTE Earned, Course

for Students in Grade 06

If the student has a

Grade Level

of 06 in a middle school setting, and the

district schedules that student in a manner similar to students with a

Grade Level

of 07 or 08, the district should use the regular course

numbers for Grades 06-12. Otherwise, the district may use the self-

contained number for the student in Grade 06.

Reporting Block Scheduled Classes for FTE

Districts whose schools are scheduling classes that rotate lengths or

offerings from one week to the next are to report these classes in the

manner described below. Block scheduling of this type is reported as an

average of the time students are scheduled in classes.

In order to properly report the block schedule:

A. Determine the student’s eligibility for reporting as it is normally

determined.

B. Add together the time they are in each of the classes for the

span of time being reported. This will include the survey week

and the other weeks of the valid scheduling option.

C. Use an average of the

Class Minutes, Weekly

to determine the

value of

FTE Earned, Course

.

Example: A student is block scheduled for 10 hours of a math

course and 10 hours of a science course for alternating weeks.

During survey week, the student's schedule reflects 10 hours of the

math course and 0 (zero) hours of the science course. For the

week following survey week, the student's schedule reflects 0 (zero)

hours of the math course and 10 hours of the science course. For

survey week, the student's time for calculating FTE should be based

on an average of 5 hours for the math course and 5 hours for the

science course.

Vocational wheel classes should be reported to reflect the student's

schedule on date certain.

Reporting

FTE Earned, Course

for Summer Sessions

14

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Within the PK-12 program, summer program classes that operate in

periods of time other than during survey week are to be reported by

determining the middle week or middle day (if less than a week) of the

period for establishing membership.

FTE must be reported in the fiscal year in which the instruction occurs.

The FTE for instruction that occurs in June must be reported in the June

survey (Survey Period 4), and the FTE for instruction that occurs in July

must be reported in the July survey (Survey Period 1).

To calculate summer school FTE, divide scheduled hours for the summer

session by 720 for grades PK-03 or 900 hours for grades 04-12.

For other information regarding summer school reporting, please refer to

the discussion earlier in this document, "Courses Reported for Beyond

Regular 180-Day School Year."

Step 8: Local Edit Process

Using the records and all of the reported values of

FTE Earned, Course

,

the district must apply certain edits prior to conversion of the district

records to the State Student Course Schedule format. Among the specific

edits to be performed as they relate to FTE elements are:

A. Total FTE Limit

During Survey Periods 1, 2, 3,

or

4, students whose Grade Level is

PK-12 may not exceed 0.5000 aggregated

FTE Earned, Course

(based on maximum of 900 class hours for the regular 180-day school

year).

B. OJT and DCT

Students who are enrolled in Course Numbers which are on-the-job

training and cooperative training or similar programs which include

training at

other than school

sites must have

all time spent at

school sites counted as part of membership hours. That is, all

school site instruction for both basic and special program

courses must be calculated for

FTE Earned, Course

before off-

site instruction is considered for funding.

Total membership hours

for on school site and other than school site for on-the-job training and

cooperative training programs shall not exceed 25 hours per week of

funded membership. Total membership hours in such cases may not

exceed normal student membership hours for students in that school.

15

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C. Pullout Classes

Pullout classes must be properly identified and reported with the

appropriate period number. Also, the

Class Minutes, Weekly

must be

adjusted for both the class from which the student was pulled and the

class being reported as a pullout class.

D. Prekindergarten FTE

Prekindergarten students are not eligible for funding under the FEFP

with the exception of (1) children of students in the Teenage Parent

program reported in FEFP Program Number 101, (2) students age

three and above with Grade Level PK who are reported in FEFP

Program Numbers 111, 254, or 255 (excluding students who are

gifted), and (3) students below age three reported in FEFP Program

Numbers 111, 254, or 255 with disabilities (Exceptionality, Primary) of

deaf or hard of hearing, visually impaired, physically impaired, trainable

mentally handicapped, profoundly mentally handicapped, dual-sensory

impaired, autistic, severely emotionally disturbed, developmentally

delayed, or established conditions.

E. Survey Period Code

Survey Period Code must be valid for the period covered by the data.

That is, if the data are being reported for "Count 2" (the first 90 days of

the 180-day school year), Survey Period Code must be "2."

F. Calculation Priority

FTE Earned, Course

for courses with special program

FEFP Program

Numbers including 111, 112, and 113,

must be calculated prior to

courses with basic program numbers, except as provided in Item B of

this section.

G. Verification of Requirements

Verify that the requirements of Section 1001.42, Florida Statutes, have

been met as they relate to the reporting of students under the Florida

Education Finance Program.

16

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Step 9: Conversion to Student Course Schedule Format

Convert all district course records to the State Student Course Schedule

format for running DOE supplied edits.

Step 10: Audit File

Create an audit file which must be retained until all audits are made by

both the Department of Education and the Legislative Auditor

.

Step 11: FTE Amendments

Rule 6A-1.0451(4), FAC., allows districts to make amendments to their

FTE Student Membership surveys for a period of nine months from the

due date of the survey or until a membership survey audit has been

completed, whichever takes place first. Districts are encouraged to pay

special attention to the error reports provided and make amendments

accordingly.

When Student Course Schedule records are submitted

for reporting FTE, matching Student Demographic Information,

Teacher Course records, and Exceptional Student Education records

for students with active Individual Education Plans must also be

submitted in order to avoid nulling of FTE.

17

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Additonal

Instructions/Information

Advanced Placement

Advanced placement courses may be taken by a student at a school

district, community college, or university. Reporting and calculation

procedures differ, depending upon where the course is offered.

A. Courses are Taught by a District

1. A Student Course Schedule must be developed for that course for

that student;

2. The course number must be an advanced placement course in the

Course Code Directory;

3. The value of

FTE Earned, Course

must be calculated as for any

other course;

4. A Teacher Course Record must be created for that course;

5. To earn 0.24 additional FTE, the student must have been enrolled

in the A/P course and score 3 or higher on the subject examination.

These values are to be reported on the

Student End of Year

Status

format in August (Survey 5) in the year of enrollment.

These values may only be reported as multiples of 0.24.

Records

submitted with values which are not multiples of 0.24 will be

rejected.

B. Courses are Taught by a Public or Private Community College or

University

1.

?

A Student Course format must be developed for that course for

that student;

2.

?

The course number must be from the Statewide Course

Numbering System or the number of the course from the eligible

nonpublic community college or university and be approved for

advanced placement;

18

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3.

The school number must be either a community college (C901-

C928), university (U970-U980), or nonpublic school (P001-P999)

number;

4. The FEFP Program Number must be 103;

5. If Advanced Placement Supplemental FTE based on college board

advanced placement scores reported in the survey period 5 is to be

claimed for the student, the value of FTE Earned, Course must be

0000 for the survey period in which the course is reported (1, 2, 3,

or 4);

6. A Teacher Course record format must be created for the course;

7.

The student who has been enrolled in Advanced Placement

course(s) and scores 3 or higher on the subject examination is

eligible to earn 0.24 for each subject area. This value is reported

on the

Student End of Year Status

format which is reported in

August (Survey 5) in the year of enrollment. If the student does not

score 3 or greater on the subject examination, no FTE may be

claimed by the district on the Student End of Year Status format for

that course for that student.

International Baccalaureate

Districts may earn additional FTE for students who are in International

Baccalaureate courses under two special cases. These are:

1. When a student scores 4 or higher on a subject exam;

and

2. When a student receives an International Baccalaureate

diploma.

To report a student for funding for this category, the district must submit a

Student End-of-Year Status format in Survey 5 for the student. The format

item for each of the categories must be completed accordingly.

The student who has been enrolled in International Baccalaureate

course(s) and who scores 4 or higher on the subject examination is

eligible to earn an additional 0.24 FTE for each subject area. Multiple

values of 0.24 may be recorded for the student, as appropriate for the

element

FTE Earned, International Baccalaureate Score

on the

Student

End of Year Status

format.

Records submitted with values that are

not multiples of 0.24 will be rejected

.

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For the students who receive an International Baccalaureate diploma, the

value of 0.30 FTE must be recorded for the element

FTE Earned,

International Baccalaureate Diploma

on the

Student End of Year Status

format.

Only the value of 0.30 FTE may be recorded for this element.

Otherwise, the record will be rejected.

Advanced International Certificate of Education

Districts may earn additional FTE for students who are in Advanced

International Certificate of Education courses under special cases. These

are:

1. When a student scores 2 or higher on a full-credit subject exam

or 1 or higher on a half-credit subject exam; and

2. When a student receives an Advanced International Certificate of

Education diploma.

To report a student for funding for this category, the district must submit a

Student End-of-Year Status format in Survey 5 for the student. The format

item for each of the categories must be completed accordingly.

The student who has been enrolled in Advanced International Certificate

of Education course(s) and who scores 2 or higher on the subject

examination is eligible to earn an additional 0.24 FTE for each full-credit

subject area. A value of 0.12 full-time equivalent student membership shall

be calculated for each student enrolled in a half-credit Advanced

International Certificate of Education course who receives a score of 1 or

higher on a subject examination. Multiple values of 0.12 and 0.24 may be

recorded for the students, as appropriate for the element

FTE Earned,

Advanced International Certificate of Education Score

on the

Student End

of Year Status

format.

Records submitted with values that are not

multiples of 0.12 and 0.24 will be rejected

.

For the students who receive an Advanced International Certificate of

Education diploma, the value of 0.30 FTE must be recorded for the

element

FTE Earned, Advanced International Certificate of Education

Diploma

on the

Student End of Year Status

format.

Only the value of

0.30 FTE may be recorded for this element. Otherwise, the record

will be rejected.

Academic Dual Enrollment

For those students who are dual enrollment students at either a public or

private community college or university for which a district interinstitutional

articulation agreement exists per Section 1007.235, Florida Statutes, the

20

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procedures below must be followed.

Please note, dual enrollment/early

entrance agreements can only be with Florida institutions. A student

shall not be claimed for funding under this procedure when the

student is enrolled in an out-of-state college or university.

Students

who are dually enrolled at a

public or private community college or

university

and who meet all eligibility requirements should be reported as

follows:

1. A student course format must be developed for that course for

at student;

2. The course number must be from the Statewide Course Numbering

System or the number of the course from the eligible nonpublic

community college or university;

3. The FEFP Program Number must be 103;

4. The value of

FTE Earned, Course

must be calculated as any other

basic course;

5. The school number must be C901-C928, U970-U980, P001-P999,

or N999;

6. Dual Enrollment Indicator must be A; and

7. A teacher course record format must be created for the course.

Vocational Dual Enrollment

Postsecondary vocational instruction is not funded through the

Florida Education Finance Program. Districts providing this

instruction report all related information through the Workforce

Development Information System (WDIS). However, the district of

enrollment is funded through the FEFP and reports the FTE in Basic

FEFP Program Number 103.

The following discussion provides descriptions of the different vocational

dual enrollment instructional settings and provides instructions to the

district of enrollment for reporting

FTE Earned, Course

for students

who

meet all eligibility requirements

.

A. Postsecondary Vocational Instruction Provided at a Vocational

Technical Center Located in Another School District

1.

The district of enrollment must create a student course record

format with its district number and school number as the one of

enrollment and instruction.

Documentation must be maintained

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to show that the student is a dual enrollment student.

The

district of enrollment is the district sending the student for dual

enrollment instruction.

2. The

District of Enrollment

must report the value of

FTE Earned,

Course

in the Basic FEFP Program Number 103. The Aggregate

FTE Earned, Course

for the student is subject to the 0.5000 limit for

the reporting period.

3. The value of

Class Minutes, Weekly

will be the value for that course

as taught in the district of instruction

.

4. Dual Enrollment Indicator must be C.

5. A matching teacher course record format must be created for the

Student Course record(s).

Note: The postsecondary vocational dual enrollment instruction is

reported in WDIS.

B. Postsecondary Vocational Instruction Provided at a Community

College

Students who are dually enrolled in a

community college

for vocational

instruction and who meet all eligibility requirements should be reported by

the district of enrollment as described in Item A above. However, the

school number for the

School Number, Current Instruction/Service

element should be the community college number. Dual Enrollment

Indicator must be B or C as appropriate.

C. Postsecondary Vocational Instruction Provided by Community

College Personnel on the Campus of a Secondary School

When the postsecondary vocational instruction is provided by community

college personnel on the campus of a secondary school, the secondary

school reports the dual enrollment courses using FEFP Program Number

103. In addition, report any other courses in which the student is enrolled.

In this case, the

School Number, Current Instruction/Service

is that of the

secondary school. The aggregate

FTE Earned, Course

for the student is

subject to the 0.5000 limit for the reporting period. Dual Enrollment

Indicator must be B or C as appropriate. In addition to the course records,

matching teacher course record formats must be submitted.

D. Postsecondary Vocational Instruction Provided at a Vocational

Technical Center Located in the Same School District

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In this case, students are enrolled in and receive instruction at a

secondary school and also receive postsecondary vocational instruction at

a vocational technical center operated by the same school district. The

secondary school must report the dual enrollment (postsecondary

vocational) courses with the Basic FEFP Program 103.

School Number,

Current Instruction/Service

is that of the secondary school. In addition, the

elements

Days/Week

, and

Class Minutes, Weekly

will be the value for that

course as taught at the vocational technical center. Dual Enrollment

Indicator must be C. Matching teacher course record(s) must be

submitted.

Dropout Prevention Programs

The FTE formerly reported in FEFP Program 120, Dropout Prevention,

Teenage Parent, including Educational Alternatives Grades 4-8, and FEFP

Program 121, Educational Alternatives Grades 9-12, are reported in the

appropriate basic FEFP programs 101, 102, and 103.

For districts that

maintain Dropout Prevention programs, students in these programs

must be reported under the appropriate code on the

Dropout

Prevention/Juvenile Justice Programs

data element.

Preschool children of students enrolled in the Teenage Parent Program,

which is authorized in Section 1003.54, Florida Statutes, are reported in

FEFP Program Number 101 using the Course Number 5200000 and the

Grade Level of PK. However, if the preschool child is also identified as

disabled, either FEFP Program Number 111 (K-3 Basic, with ESE

Services), 254 (Support Level 4), or 255 (Support Level 5) is used for the

exceptional courses.

English for Speakers of Other Languages (ESOL), FEFP Program Number 130

(K-12)

In these programs, student FTE reported for FEFP funding shall comply

with Section 1003.56, Florida Statutes, and the instruction shall be

provided through courses listed in the current Course Code Directory as

English for Speakers of Other Languages (including the following courses:

M/J ESOL L/S/R/W 1, M/J ESOL L/S/R/W 2, M/J ESOL L/S/R/W 3, M/J

ESOL CMB Skills, ESOL Lis-SPK 1, ESOL Lis-SPK II, ESOL Read-Writ I,

ESOL Read-Writ II, and ESOL Comb SKLS III), English through ESOL, and

basic subject areas of math, science, social studies, and computer literacy.

All students who are reported as LEP and under the ESOL FEFP Program

Number must be receiving instruction by appropriately qualified staff who

uses ESOL and/or heritage language strategies.

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FTE Calculation and Reporting for Students in Department of Juvenile Justice

Educational Programs

Section 1003.01(11)(a), Florida Statutes, describes the school year for

Department of Juvenile Justice (DJJ) Programs as follows: "Programs or

schools operating for the purpose of providing educational services to

youth in Department of Juvenile Justice programs, for a school year

comprised of 250 days of instruction distributed over 12 months. At the

request of the provider, a district school board may decrease the minimum

number of days of instruction by up to 10 days for teacher planning for

residential programs and up to 20 days for teacher planning for

nonresidential programs, subject to the approval of the Department of

Juvenile Justice and the Department of Education." DJJ programs are not

considered “extended school year” programs.

The following requirements are in effect:

1. FTE count periods shall be the same for DJJ programs as for other

public school programs;

2. The calculation of FTE for students in DJJ programs shall be limited to

25 hours per week;

3. The school year shall be comprised of 250 days of instruction with no

more than 10 of these days used for teacher planning in residential

and 20 days in nonresidential programs; and

4. Students participating in GED preparation programs shall be funded at

the basic program cost factor.

DJJ FTE will be calculated just as all other FTE are calculated based on

scheduled instructional days. The FTE is reported under the appropriate

FEFP program (i.e., basic, vocational, ESE, or ESOL).

For DJJ facilities, FTE reporting by survey

may

be as follows:

July (Survey 1) Report up to 35 instructional days

Oct. (Survey 2) Report next 90 instructional days

Feb. (Survey 3) Report next 90 instructional days

June (Survey 4) Report up to 35 instructional days

A school district may not report more than 250 days or instruction for DJJ

students.

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Definition of Department of Children and Families/Department of Juvenile Justice

Clients

As required by Section 1011.62(1)(d)3.a., Florida Statutes, a district’s

enrollment ceiling for group 2 shall be the sum of the weighted enrollment

ceilings for each program in the group, plus the increase in weighted full-

time equivalent student membership from the prior year for clients of the

Department of Children and Families (DCF) and the Department of

Juvenile Justice (DJJ). For the purpose of calculating the increase in

weighted full-time equivalent student membership from the prior year for

DCF and DJJ clients, the students reported under the code of “A” or “C,”

as listed below, on the data element

Student Characteristic, Agency

Programs

, are included.

CODE - DEFINITION

A - The student is a client of Department of Children and Families (DCF),

is placed in a residential facility operated by the agency, and receives

educational services from the local school district or through a contract

with the local school district.

This definition was designed to include students with disabilities

who were placed in residential facilities by DCF (e.g., a

Developmental Services, Intermediate Care Facility

[

ICF-MR

]

). It

does not include students who are in foster care placements.

C - The student is enrolled in a Department of Juvenile Justice

facility/program and receives educational services from the local school

district.

This definition was designed to include the Department of Juvenile

Justice or a private, public or other governmental organization

under contract with the Department of Juvenile Justice which

provides treatment, care and custody or educational programs for

youth in juvenile justice intervention, detention or commitment

programs. This definition encompasses programs such as PACE

and AMI. Please note that in many DJJ facilities there may be

more than one educational program that generates weighted FTE

(e.g., ESE, basic, ESOL, or vocational).

Reporting Nonpublic School or Home Education Students for FTE Funding

Nonpublic school or home education students who receive instruction in

the public school district must be reported in the following manner on the

DOE Information Database to assure accuracy for the various reports.

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For all nonpublic school students in grades PK-12,

the district must

create all appropriate formats and the school number code for

School Number Current Enrollment must be N999 for the nonpublic

school student and N998 for the home education student.

The district

of enrollment and the district of instruction will be reported as the actual

number of the district providing the service.

Reporting "Additional School Year" Students

Students who complete the minimum number of credits and other

requirements but are unable to meet the state graduation test score

requirement, required grade point average, or other district school board

requirements for graduation may be awarded a certificate of completion or

may elect to remain in the secondary school as either a full-time student or

a part-time student for up to one additional year and receive special

instruction designed to remedy his or her identified deficiencies. This

special instruction may be reported for FTE funding. In addition,

exceptional education students may be eligible for additional years of

school due to Free and Appropriate Educational Programs (FAEP).

Reporting Hospital/Homebound Students

Hospital/homebound

students, whose IEP specifies the number of minutes

per week that hospital/homebound services will be provided at home or a

hospital, should be reported during survey week like other students. If the

student is scheduled to receive services, and the teacher visits the child

during survey week or one of the six school days preceding survey week,

the student’s scheduled time should be reported. It is incumbent on the

district to keep proper documentation to verify that the schedule for the

delivery of services to the hospital/homebound student is regularly

followed.

In some cases, a student may be served in both a hospital or home setting

for some of the time and at a school-based setting at other times.

Students who are alternately assigned to the hospital/homebound

program and to the school-based program are reported for FTE based on

their enrollment during the survey week, which may be in either program

or in both. In these cases, the student will be reported as

hospital/homebound during survey week for the amount of time served on

a one-to-one basis at home or hospital and in the appropriate program for

any time the student is in attendance at the school site during that week.

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Requirements

Each district must establish the following local record-keeping procedures

pursuant to Rules 6A-1.04513, and 6A-1.0453, FAC.

A.

?

As of the "date certain" for the FTE membership survey (Survey Periods 1-4),

the December 1 Child Count (Survey Period 9), and for all information for the

End-of-Year reporting (Survey Period 5), the district shall create a master file

containing all automated student records which will be used in submitting the

automated student record formats required for the survey period by the

Department of Education. The master file can be stored in either local or

state format.

B.

?

The district must use the following for maintaining the master file and for

applying subsequent changes to be made to student records after the State

Records Processing Cycle.

1. All changes made to student records during the State Records

Processing Cycle shall be applied to the district's ongoing system

as appropriate. No separate record of transactions during the State

Records Processing Cycle is required unless district policy requires

the maintenance of the transaction file;

2. The master file can be maintained in a static state once created on

the "date certain" or changes recorded in the transaction file can be

overlaid on the master file;

3. Amendments submitted to the Department after the close of the

State Records Processing Cycle must be maintained in a separate

transaction file

by date of submission

; and

4. The district master file should be capable of replicating the district

records as they existed in the state database at the close of the

State Records Processing Cycle. Applications of the amendments

as submitted against the district master file plus unchanged records

on the district master file must replicate the records used in funding

and other reporting after the close of the survey period.

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C.

?

After the close of Survey Periods 1-4 State Records Processing Cycle and

after all subsequent amendments to each survey period, the district

superintendent must submit a letter to the Director of School Support

Services stating the total unweighted FTE reported by the district and

certifying that the district files and state record formats submitted by the

district are accurate and complete.

D

. The school district will not be required to produce and maintain ESE 134,

FTE-1 Survey forms, or other hard copy output of the above records at the

school or district level, provided that district’s automated files are readily

accessible for state auditing or monitoring activities for

three years, or until

applicable audits have been completed, whichever is longer.

E.

?

Appropriate internal procedures must be instituted by the district to ensure

that accurate and complete automated records have been submitted by the

district for the survey period and that the district automated system and other

supporting documentation are sufficient to verify that statutory requirements

for state reporting and local record-keeping have been met.

F.

?

Verification of records must be easily accomplished. For example, bell

schedules, Individual Education Plans, Matrix of Services forms, student

schedules, and similar documentation must be maintained for audit purposes.

Attendance documents must also be maintained in accordance with the

requirements of the Automated Student Attendance Record-Keeping System.

G.

Schedules, as well as entry and withdrawal records, for the

Hospital/Homebound student must be maintained for the student for whom

funding under that exceptional student education program is requested.

H.

?

For OJT and Co-op Programs, student class schedules or time cards,

appropriately dated, must be kept.

I.

?

Using the Automated Student Attendance Record-Keeping System, the

district must verify that the student has been in attendance at least one of the

days of the survey week or one of the six scheduled days preceding the

survey week in which the school was in session.

J.

?

Continuous progress educational programs must be addressed in the district's

Pupil Progression Plan. Appropriate documentation demonstrating a

student's progress level should be available for audit purposes.

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1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

47

48

49

50

51

52

53

54

55

56

57

58

59

60

APPENDIX A

FEFP MEMBERSHIP MINUTES PER WEEK

AND THEIR EQUIVALENT VALUE OF FTE EARNED, COURSE

FEFP FTE

FEFP FTE

FEFP FTE

FEFP FTE

FEFP FTE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

.0004 61 .0204 121 .0404 181 .0604 241 .0804

.0007 62 .0207 122 .0407 182 .0607 242 .0807

.0010 63 .0210 123 .0410 183 .0610 243 .0810

.0014 64 .0214 124 .0414 184 .0614 244 .0814

.0017 65 .0217 125 .0417 185 .0617 245 .0817

.0020 66 .0220 126 .0420 186 .0620 246 .0820

.0024 67 .0224 127 .0424 187 .0624 247 .0824

.0027 68 .0227 128 .0427 188 .0627 248 .0827

.0030 69 .0230 129 .0430 189 .0630 249 .0830

.0034 70 .0234 130 .0434 190 .0634 250 .0834

.0037 71 .0237 131 .0437 191 .0637 251 .0837

.0040 72 .0240 132 .0440 192 .0640 252 .0840

.0044 73 .0244 133 .0444 193 .0644 253 .0844

.0047 74 .0247 134 .0447 194 .0647 254 .0847

.0050 75 .0250 135 .0450 195 .0650 255 .0850

.0054 76 .0254 136 .0454 196 .0654 256 .0854

.0057 77 .0257 137 .0457 197 .0657 257 .0857

.0060 78 .0260 138 .0460 198 .0660 258 .0860

.0064 79 .0264 139 .0464 199 .0664 259 .0864

.0067 80 .0267 140 .0467 200 .0667 260 .0867

.0070 81 .0270 141 .0470 201 .0670 261 .0870

.0074 82 .0274 142 .0474 202 .0674 262 .0874

.0077 83 .0277 143 .0477 203 .0677 263 .0877

.0080 84 .0280 144 .0480 204 .0680 264 .0880

.0084 85 .0284 145 .0484 205 .0684 265 .0884

.0087 86 .0287 146 .0487 206 .0687 266 .0887

.0090 87 .0290 147 .0490 207 .0690 267 .0890

.0094 88 .0294 148 .0494 208 .0694 268 .0894

.0097 89 .0297 149 .0497 209 .0697 269 .0897

.0100 90 .0300 150 .0500 210 .0700 270 .0900

.0104 91 .0304 151 .0504 211 .0704 271 .0904

.0107 92 .0307 152 .0507 212 .0707 272 .0907

.0110 93 .0310 153 .0510 213 .0710 273 .0910

.0114 94 .0314 154 .0514 214 .0714 274 .0914

.0117 95 .0317 155 .0517 215 .0717 275 .0917

.0120 96 .0320 156 .0520 216 .0720 276 .0920

.0124 97 .0324 157 .0524 217 .0724 277 .0924

.0127 98 .0327 158 .0527 218 .0727 278 .0927

.0130 99 .0330 159 .0530 219 .0730 279 .0930

.0134 100 .0334 160 .0534 220 .0734 280 .0934

.0137 101 .0337 161 .0537 221 .0737 281 .0937

.0140 102 .0340 162 .0540 222 .0740 282 .0940

.0144 103 .0344 163 .0544 223 .0744 283 .0944

.0147 104 .0347 164 .0547 224 .0747 284 .0947

.0150 105 .0350 165 .0550 225 .0750 285 .0950

.0154 106 .0354 166 .0554 226 .0754 286 .0954

.0157 107 .0357 167 .0557 227 .0757 287 .0957

.0160 108 .0360 168 .0560 228 .0760 288 .0960

.0164 109 .0364 169 .0564 229 .0764 289 .0964

.0167 110 .0367 170 .0567 230 .0767 290 .0967

.0170 111 .0370 171 .0570 231 .0770 291 .0970

.0174 112 .0374 172 .0574 232 .0774 292 .0974

.0177 113 .0377 173 .0577 233 .0777 293 .0977

.0180 114 .0380 174 .0580 234 .0780 294 .0980

.0184 115 .0384 175 .0584 235 .0784 295 .0984

.0187 116 .0387 176 .0587 236 .0787 296 .0987

.0190 117 .0390 177 .0590 237 .0790 297 .0990

.0194 118 .0394 178 .0594 238 .0794 298 .0994

.0197 119 .0397 179 .0597 239 .0797 299 .0997

.0200 120 .0400 180 .0600 240 .0800 300 .1000

29

?

---

APPENDIX A (CONTINUED)

FEFP MEMBERSHIP MINUTES PER WEEK

AND THEIR EQUIVALENT VALUE OF FTE EARNED, COURSE

FEFP FTE

FEFP FTE

FEFP FTE

FEFP FTE

FEFP FTE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

301

.1004

361

.1204

421

.1404

481

.1604

541

.1804

302

.1007

362

.1207

422

.1407

482

.1607

542

.1807

303

.1010

363

.1210

423

.1410

483

.1610

543

.1810

304

.1014

364

.1214

424

.1414

484

.1614

544

.1814

305

.1017

365

.1217

425

.1417

485

.1617

545

.1817

306

.1020

366

.1220

426

.1420

486

.1620

546

.1821

307

.1024

367

.1224

427

.1424

487

.1624

547

.1824

308

.1027

368

.1227

428

.1427

488

.1627

548

.1827

309

.1030

369

.1230

429

.1430

489

.1630

549

.1831

310

.1034

370

.1234

430

.1434

490

.1634

550

.1834

311

.1037

371

.1237

431

.1437

491

.1637

551

.1837

312

.1040

372

.1240

432

.1440

492

.1640

552

.1841

313

.1044

373

.1244

433

.1444

493

.1644

553

.1844

314

.1047

374

.1247

434

.1447

494

.1647

554

.1847

315

.1050

375

.1250

435

.1450

495

.1650

555

.1851

316

.1054

376

.1254

436

.1454

496

.1654

556

.1854

317

.1057

377

.1257

437

.1457

497

.1657

557

.1857

318

.1060

378

.1260

438

.1460

498

.1660

558

.1861

319

.1064

379

.1264

439

.1464

499

.1664

559

.1864

320

.1067

380

.1267

440

.1467

500

.1667

560

.1867

321

.1070

381

.1270

441

.1470

501

.1670

561

.1871

322

.1074

382

.1274

442

.1474

502

.1674

562

.1874

323

.1077

383

.1277

443

.1477

503

.1677

563

.1877

324

.1080

384

.1280

444

.1480

504

.1680

564

.1881

325

.1084

385

.1284

445

.1484

505

.1684

565

.1884

326

.1087

386

.1287

446

.1487

506

.1687

566

.1887

327

.1090

387

.1290

447

.1490

507

.1690

567

.1891

328

.1094

388

.1294

448

.1494

508

.1694

568

.1894

329

.1097

389

.1297

449

.1497

509

.1697

569

.1897

330

.1100

390

.1300

450

.1500

510

.1700

570

.1901

331

.1104

391

.1304

451

.1504

511

.1704

571

.1904

332

.1107

392

.1307

452

.1507

512

.1707

572

.1907

333

.1110

393

.1310

453

.1510

513

.1710

573

.1911

334

.1114

394

.1314

454

.1514

514

.1714

574

.1914

335

.1117

395

.1317

455

.1517

515

.1717

575

.1917

336

.1120

396

.1320

456

.1520

516

.1720

576

.1921

337

.1124

397

.1324

457

.1524

517

.1724

577

.1924

338

.1127

398

.1327

458

.1527

518

.1727

578

.1927

339

.1130

399

.1330

459

.1530

519

.1730

579

.1931

340

.1134

400

.1334

460

.1534

520

.1734

580

.1934

341

.1137

401

.1337

461

.1537

521

.1737

581

.1937

342

.1140

402

.1340

462

.1540

522

.1740

582

.1941

343

.1144

403

.1344

463

.1544

523

.1744

583

.1944

344

.1147

404

.1347

464

.1547

524

.1747

584

.1947

345

.1150

405

.1350

465

.1550

525

.1750

585

.1951

346

.1154

406

.1354

466

.1554

526

.1754

586

.1954

347

.1157

407

.1357

467

.1557

527

.1757

587

.1957

348

.1160

408

.1360

468

.1560

528

.1760

588

.1961

349

.1164

409

.1364

469

.1564

529

.1764

589

.1964

350

.1167

410

.1367

470

.1567

530

.1767

590

.1967

351

.1170

411

.1370

471

.1570

531

.1770

591

.1971

352

.1174

412

.1374

472

.1574

532

.1774

592

.1974

353

.1177

413

.1377

473

.1577

533

.1777

593

.1977

354

.1180

414

.1380

474

.1580

534

.1780

594

.1981

355

.1184

415

.1384

475

.1584

535

.1784

595

.1984

356

.1187

416

.1387

476

.1587

536

.1787

596

.1987

357

.1190

417

.1390

477

.1590

537

.1790

597

.1991

358

.1194

418

.1394

478

.1594

538

.1794

598

.1994

359

.1197

419

.1397

479

.1597

539

.1797

599

.1997

360

.1200

420

.1400

480

.1600

540

.1800

600

.2000

30

?

---

APPENDIX A (CONTINUED)

FEFP MEMBERSHIP MINUTES PER WEEK

AND THEIR EQUIVALENT VALUE OF FTE EARNED, COURSE

FEFP FTE

FEFP FTE

FEFP FTE

FEFP FTE

FEFP FTE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

601

.2004

661

.2204

721

.2404

781

.2604

841

.2804

602

.2007

662

.2207

722

.2407

782

.2607

842

.2807

603

.2010

663

.2210

723

.2410

783

.2610

843

.2810

604

.2014

664

.2214

724

.2414

784

.2614

844

.2814

605

.2017

665

.2217

725

.2417

785

.2617

845

.2817

606

.2020

666

.2220

726

.2420

786

.2620

846

.2820

607

.2024

667

.2224

727

.2424

787

.2624

847

.2824

608

.2027

668

.2227

728

.2427

788

.2627

848

.2827

609

.2030

669

.2230

729

.2430

789

.2630

849

.2830

610

.2034

670

.2234

730

.2434

790

.2634

850

.2834

611

.2037

671

.2237

731

.2437

791

.2637

851

.2837

612

.2040

672

.2240

732

.2440

792

.2640

852

.2840

613

.2044

673

.2244

733

.2444

793

.2644

853

.2844

614

.2047

674

.2247

734

.2447

794

.2647

854

.2847

615

.2050

675

.2250

735

.2450

795

.2650

855

.2850

616

.2054

676

.2254

736

.2454

796

.2654

856

.2854

617

.2057

677

.2257

737

.2457

797

.2657

857

.2857

618

.2060

678

.2260

738

.2460

798

.2660

858

.2860

619

.2064

679

.2264

739

.2464

799

.2664

859

.2864

620

.2067

680

.2267

740

.2467

800

.2667

860

.2867

621

.2070

681

.2270

741

.2470

801

.2670

861

.2870

622

.2074

682

.2274

742

.2474

802

.2674

862

.2874

623

.2077

683

.2277

743

.2477

803

.2677

863

.2877

624

.2080

684

.2280

744

.2480

804

.2680

864

.2880

625

.2084

685

.2284

745

.2484

805

.2684

865

.2884

626

.2087

686

.2287

746

.2487

806

.2687

866

.2887

627

.2090

687

.2290

747

.2490

807

.2690

867

.2890

628

.2094

688

.2294

748

.2494

808

.2694

868

.2894

629

.2097

689

.2297

749

.2497

809

.2697

869

.2897

630

.2100

690

.2300

750

.2500

810

.2700

870

.2900

631

.2104

691

.2304

751

.2504

811

.2704

871

.2904

632

.2107

692

.2307

752

.2507

812

.2707

872

.2907

633

.2110

693

.2310

753

.2510

813

.2710

873

.2910

634

.2114

694

.2314

754

.2514

814

.2714

874

.2914

635

.2117

695

.2317

755

.2517

815

.2717

875

.2917

636

.2120

696

.2320

756

.2520

816

.2720

876

.2920

637

.2124

697

.2324

757

.2524

817

.2724

877

.2924

638

.2127

698

.2327

758

.2527

818

.2727

878

.2927

639

.2130

699

.2330

759

.2530

819

.2730

879

.2930

640

.2134

700

.2334

760

.2534

820

.2734

880

.2934

641

.2137

701

.2337

761

.2537

821

.2737

881

.2937

642

.2140

702

.2340

762

.2540

822

.2740

882

.2940

643

.2144

703

.2344

763

.2544

823

.2744

883

.2944

644

.2147

704

.2347

764

.2547

824

.2747

884

.2947

645

.2150

705

.2350

765

.2550

825

.2750

885

.2950

646

.2154

706

.2354

766

.2554

826

.2754

886

.2954

647

.2157

707

.2357

767

.2557

827

.2757

887

.2957

648

.2160

708

.2360

768

.2560

828

.2760

888

.2960

649

.2164

709

.2364

769

.2564

829

.2764

889

.2964

650

.2167

710

.2367

770

.2567

830

.2767

890

.2967

651

.2170

711

.2370

771

.2570

831

.2770

891

.2970

652

.2174

712

.2374

772

.2574

832

.2774

892

.2974

653

.2177

713

.2377

773

.2577

833

.2777

893

.2977

654

.2180

714

.2380

774

.2580

834

.2780

894

.2980

655

.2184

715

.2384

775

.2584

835

.2784

895

.2984

656

.2187

716

.2387

776

.2587

836

.2787

896

.2987

657

.2190

717

.2390

777

.2590

837

.2790

897

.2990

658

.2194

718

.2394

778

.2594

838

.2794

898

.2994

659

.2197

719

.2397

779

.2597

839

.2797

899

.2997

660

.2200

720

.2400

780

.2600

840

.2800

900

.3000

31

?

---

APPENDIX A (CONTINUED)

FEFP MEMBERSHIP MINUTES PER WEEK

AND THEIR EQUIVALENT VALUE OF FTE EARNED, COURSE

FEFP FTE

FEFP FTE

FEFP FTE

FEFP FTE

FEFP FTE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

901 .3004 961 .3204

1021 .3404

1081 .3604 1141 .3804

902 .3007 962 .3207

1022 .3407

1082 .3607 1142 .3807

903 .3010 963 .3210

1023 .3410

1083 .3610 1143 .3810

904 .3014 964 .3214

1024 .3414

1084 .3614 1144 .3814

905 .3017 965 .3217

1025 .3417

1085 .3617 1145 .3817

906 .3020 966 .3220

1026 .3420

1086 .3620 1146 .3820

907 .3024 967 .3224

1027 .3424

1087 .3624 1147 .3824

908 .3027 968 .3227

1028 .3427

1088 .3627 1148 .3827

909 .3030 969 .3230

1029 .3430

1089 .3630 1149 .3830

910 .3034 970 .3234

1030 .3434

1090 .3634 1150 .3834

911 .3037 971 .3237

1031 .3437

1091 .3637 1151 .3837

912 .3040 972 .3240

1032 .3440

1092 .3640 1152 .3840

913 .3044 973 .3244

1033 .3444

1093 .3644 1153 .3844

914 .3047 974 .3247

1034 .3447

1094 .3647 1154 .3847

915 .3050 975 .3250

1035 .3450

1095 .3650 1155 .3850

916 .3054 976 .3254

1036 .3454

1096 .3654 1156 .3854

917 .3057 977 .3257

1037 .3457

1097 .3657 1157 .3857

918 .3060 978 .3260

1038 .3460

1098 .3660 1158 .3860

919 .3064 979 .3264

1039 .3464

1099 .3664 1159 .3864

920 .3067 980 .3267

1040 .3467

1100 .3667 1160 .3867

921 .3070 981 .3270

1041 .3470

1101 .3670 1161 .3870

922 .3074 982 .3274

1042 .3474

1102 .3674 1162 .3874

923 .3077 983 .3277

1043 .3477

1103 .3677 1163 .3877

924 .3080 984 .3280

1044 .3480

1104 .3680 1164 .3880

925 .3084 985 .3284

1045 .3484

1105 .3684 1165 .3884

926 .3087 986 .3287

1046 .3487

1106 .3687 1166 .3887

927 .3090 987 .3290

1047 .3490

1107 .3690 1167 .3890

928 .3094 988 .3294

1048 .3494

1108 .3694 1168 .3894

929 .3097 989 .3297

1049 .3497

1109 .3697 1169 .3897

930 .3100 990 .3300

1050 .3500

1110 .3700 1170 .3900

931 .3104 991 .3304

1051 .3504

1111 .3704 1171 .3904

932 .3107 992 .3307

1052 .3507

1112 .3707 1172 .3907

933 .3110 993 .3310

1053 .3510

1113 .3710 1173 .3910

934 .3114 994 .3314

1054 .3514

1114 .3714 1174 .3914

935 .3117 995 .3317

1055 .3517

1115 .3717 1175 .3917

936 .3120 996 .3320

1056 .3520

1116 .3720 1176 .3920

937 .3124 997 .3324

1057 .3524

1117 .3724 1177 .3924

938 .3127 998 .3327

1058 .3527

1118 .3727 1178 .3927

939 .3130 999 .3330

1059 .3530

1119 .3730 1179 .3930

940 .3134

1000 .3334

1060 .3534

1120 .3734 1180 .3934

941 .3137

1001 .3337

1061 .3537

1121 .3737 1181 .3937

942 .3140

1002 .3340

1062 .3540

1122 .3740 1182 .3940

943 .3144

1003 .3344

1063 .3544

1123 .3744 1183 .3944

944 .3147

1004 .3347

1064 .3547

1124 .3747 1184 .3947

945 .3150

1005 .3350

1065 .3550

1125 .3750 1185 .3950

946 .3154

1006 .3354

1066 .3554

1126 .3754 1186 .3954

947 .3157

1007 .3357

1067 .3557

1127 .3757 1187 .3957

948 .3160

1008 .3360

1068 .3560

1128 .3760 1188 .3960

949 .3164

1009 .3364

1069 .3564

1129 .3764 1189 .3964

950 .3167

1010 .3367

1070 .3567

1130 .3767 1190 .3967

951 .3170

1011 .3370

1071 .3570

1131 .3770 1191 .3970

952 .3174

1012 .3374

1072 .3574

1132 .3774 1192 .3974

953 .3177

1013 .3377

1073 .3577

1133 .3777 1193 .3977

954 .3180

1014 .3380

1074 .3580

1134 .3780 1194 .3980

955 .3184

1015 .3384

1075 .3584

1135 .3784 1195 .3984

956 .3187

1016 .3387

1076 .3587

1136 .3787 1196 .3987

957 .3190

1017 .3390

1077 .3590

1137 .3790 1197 .3990

958 .3194

1018 .3394

1078 .3594

1138 .3794 1198 .3994

959 .3197

1019 .3397

1079 .3597

1139 .3797 1199 .3997

960 .3200

1020 .3400

1080 .3600

1140 .3800 1200 .4000

32

?

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APPENDIX A (CONTINUED)

FEFP MEMBERSHIP MINUTES PER WEEK

AND THEIR EQUIVALENT VALUE OF FTE EARNED, COURSE

FEFP FTE

FEFP FTE

FEFP FTE

FEFP FTE

FEFP FTE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

MEMB

MINS

EARNED,

COURSE

1201 .4004

1261 .4204

1321 .4404

1381 .4604

1441 .4804

1202 .4007

1262 .4207

1322 .4407

1382 .4607

1442 .4807

1203 .4010

1263 .4210

1323 .4410

1383 .4610

1443 .4810

1204 .4014

1264 .4214

1324 .4414

1384 .4614

1444 .4814

1205 .4017

1265 .4217

1325 .4417

1385 .4617

1445 .4817

1206 .4020

1266 .4220

1326 .4420

1386 .4620

1446 .4820

1207 .4024

1267 .4224

1327 .4424

1387 .4624

1447 .4824

1208 .4027

1268 .4227

1328 .4427

1388 .4627

1448 .4827

1209 .4030

1269 .4230

1329 .4430

1389 .4630

1449 .4830

1210 .4034

1270 .4234

1330 .4434

1390 .4634

1450 .4834

1211 .4037

1271 .4237

1331 .4437

1391 .4637

1451 .4837

1212 .4040

1272 .4240

1332 .4440

1392 .4640

1452 .4840

1213 .4044

1273 .4244

1333 .4444

1393 .4644

1453 .4844

1214 .4047

1274 .4247

1334 .4447

1394 .4647

1454 .4847

1215 .4050

1275 .4250

1335 .4450

1395 .4650

1455 .4850

1216 .4054

1276 .4254

1336 .4454

1396 .4654

1456 .4854

1217 .4057

1277 .4257

1337 .4457

1397 .4657

1457 .4857

1218 .4060

1278 .4260

1338 .4460

1398 .4660

1458 .4860

1219 .4064

1279 .4264

1339 .4464

1399 .4664

1459 .4864

1220 .4067

1280 .4267

1340 .4467

1400 .4667

1460 .4867

1221 .4070

1281 .4270

1341 .4470

1401 .4670

1461 .4870

1222 .4074

1282 .4274

1342 .4474

1402 .4674

1462 .4874

1223 .4077

1283 .4277

1343 .4477

1403 .4677

1463 .4877

1224 .4080

1284 .4280

1344 .4480

1404 .4680

1464 .4880

1225 .4084

1285 .4284

1345 .4484

1405 .4684

1465 .4884

1226 .4087

1286 .4287

1346 .4487

1406 .4687

1466 .4887

1227 .4090

1287 .4290

1347 .4490

1407 .4690

1467 .4890

1228 .4094

1288 .4294

1348 .4494

1408 .4694

1468 .4894

1229 .4097

1289 .4297

1349 .4497

1409 .4697

1469 .4897

1230 .4100

1290 .4300

1350 .4500

1410 .4700

1470 .4900

1231 .4104

1291 .4304

1351 .4504

1411 .4704

1471 .4904

1232 .4107

1292 .4307

1352 .4507

1412 .4707

1472 .4907

1233 .4110

1293 .4310

1353 .4510

1413 .4710

1473 .4910

1234 .4114

1294 .4314

1354 .4514

1414 .4714

1474 .4914

1235 .4117

1295 .4317

1355 .4517

1415 .4717

1475 .4917

1236 .4120

1296 .4320

1356 .4520

1416 .4720

1476 .4920

1237 .4124

1297 .4324

1357 .4524

1417 .4724

1477 .4924

1238 .4127

1298 .4327

1358 .4527

1418 .4727

1478 .4927

1239 .4130

1299 .4330

1359 .4530

1419 .4730

1479 .4930

1240 .4134

1300 .4334

1360 .4534

1420 .4734

1480 .4934

1241 .4137

1301 .4337

1361 .4537

1421 .4737

1481 .4937

1242 .4140

1302 .4340

1362 .4540

1422 .4740

1482 .4940

1243 .4144

1303 .4344

1363 .4544

1423 .4744

1483 .4944

1244 .4147

1304 .4347

1364 .4547

1424 .4747

1484 .4947

1245 .4150

1305 .4350

1365 .4550

1425 .4750

1485 .4950

1246 .4154

1306 .4354

1366 .4554

1426 .4754

1486 .4954

1247 .4157

1307 .4357

1367 .4557

1427 .4757

1487 .4957

1248 .4160

1308 .4360

1368 .4560

1428 .4760

1488 .4960

1249 .4164

1309 .4364

1369 .4564

1429 .4764

1489 .4964

1250 .4167

1310 .4367

1370 .4567

1430 .4767

1490 .4967

1251 .4170

1311 .4370

1371 .4570

1431 .4770

1491 .4970

1252 .4174

1312 .4374

1372 .4574

1432 .4774

1492 .4974

1253 .4177

1313 .4377

1373 .4577

1433 .4777

1493 .4977

1254 .4180

1314 .4380

1374 .4580

1434 .4780

1494 .4980

1255 .4184

1315 .4384

1375 .4584

1435 .4784

1495 .4984

1256 .4187

1316 .4387

1376 .4587

1436 .4787

1496 .4987

1257 .4190

1317 .4390

1377 .4590

1437 .4790

1497 .4990

1258 .4194

1318 .4394

1378 .4594

1438 .4794

1498 .4994

1259 .4197

1319 .4397

1379 .4597

1439 .4797

1499 .4997

1260 .4200

1320 .4400

1380 .4600

1440 .4800

1500 .5000

33

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APPENDIX B

?

SAMPLE K-12 SHORT COURSE REPORTING

?

Student A

Survey 1

Survey 2

Survey 3

Survey 4

July

October

February

June

Survey

Survey

Survey

Survey

Before

Regular

Regular

After

Regular

Term

Term

Regular

Term

1st 90 Days

2nd 90 Days

Term

Day 1

Day 30

Day 60

Day 90

Day 120

Day 150

Day 180

Trimester I

Trimester II

Trimester III

East & West Heritage

Dual Sports

1

Drivers Ed

Photography

Computer App

2100370

1900310

1502410

0108310

0200310

2

3

English II

Algebra II

Biology I

1001340

1200330

2000310

4

5

Latin II

Latin II

0706310

0706310

6

Journalism II

Journalism II

1006310

1006310

Reported in Survey 2:

Reported in Survey 3:

Courses

Days in Term

Courses

Days in Term

E & W Heritage

60 days

Dual Sports

30 days

English II

60 days

Algebra II

30 days

Latin II

90 days

Latin II

90 days

Journalism II

90 days

Journalism II

90 days

Drivers Ed

30 days

Photography

30 days

Algebra II

30 days

Computer Applications

30 days

Biology I

60 days

East & West Heritage, English II, and Drivers Ed are

Dual Sports, Photography, Computer Applications, and

scheduled to be completed in the first 90 days

and are

Biology I are scheduled to be completed in the second

reported with the scheduled days in term. Latin II and

90-day period and are reported with scheduled days

Journalism are year-long courses and are reported for the

in term. Latin II and Journalism II are reported for the

first 90 days. Algebra II spans the two survey periods and

full 90 days.

Algebra II is reported for the

days

is reported for the days scheduled in the first 90-day

scheduled in the second 90-day period.

period.

34

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Program Numbers, 2004-05 Fiscal Year

For 2004-05, the programs and numbers listed below will be used for reporting FTE and

for program cost reporting.

Program/Category

Program Numbers To Be Used for

Reporting on the Student Course

Format and Cost Reporting

BASIC PROGRAMS

K-3 Basic **

101

4-8 Basic

102

9-12 Basic

103

K-3 Basic, with ESE Services *

111

4-8 Basic, with ESE Services

112

9-12 Basic, with ESE Services

113

EXCEPTIONAL STUDENT

EDUCATION

Support Level 4

254

Support Level 5

255

ESOL

ESOL

130

VOCATIONAL 9-12

Vocational 9-12

300

* Include Prekindergarten Exceptional Students if not Level 4 or Level 5.

** Include Prekindergarten Students in Teen Parent Program (not ESE).

35

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APPENDIX D

DOE Student Database Reporting Requirements

(October and February, Surveys 2 and 3)

for Students Participating in the Opportunity Scholarship Program

or the John M. McKay Scholarships for Students with Disabilities Program

2004-05

School District Responsibility

•

?

Maintain and report student demographic data.

•

?

Report all students attending private schools in the Opportunity Scholarship

Program or the John M. McKay Scholarship Program from lists provided by

the Department of Education.

Record Formats for Students Participating in

The Opportunity Scholarship Program

Two record formats, Student Demographic Information and Student Course

Schedule, are required for reporting all Opportunity Scholarship Program

students to the DOE Information Student Database. Additional record formats

are required when disabled students receive services from the public school

district.

The following shows information on data elements to be reported. School

Number 3818 is to be used by all school districts to report School Number,

Current Enrollment for students participating in the Opportunity Scholarship

Program. The School Number, Current Instruction is the private school number,

except for instruction provided by the school district. The additional data

elements that are not listed on the record are to be reported as appropriate.

Key Elements to Remember

⇒

?

Enter 0.5 FTE for each student in Survey 2 and again in Survey 3 unless you

are instructed otherwise on the notification list from the Department of

Education

.

36

?

---

⇒

?

If a student appearing on the DOE supplied list is in a public school in your

district during survey week, report that student as you would any public

school student in your district with the appropriate corresponding records and

school numbers.

⇒

?

The Department of Education supplied list will verify which students have

had payments made on their behalf at any time during the period. In order for

your district to receive the correct funding, you must be sure that all students

on the list have been reported either in school 3818 or in the appropriate

school in your district

.

⇒

?

No student may be reported for more than 0.5 FTE in any survey.

•

?

Student Demographic Information

District Number, Current Enrollment

Use reporting district number.

District Number, Current

Use reporting district number.

Instruction/Service

School Number, Current Enrollment

Use school number 3818.

•

 

Student Course Schedule

School Number, Current Enrollment

Use school number 3818.

School Number, Current Instruction

Use private school number, unless

record is being reported for service

provided by the public school district.

Then, the number is to be the regular

school number for the district.

Course Number

Use Opportunity Scholarship Course

Number, 1111111, unless instruction in

the public school district is being

reported. Then, the Course Number is

to be the appropriate Course Code

Directory number.

FEFP Program Number

Use 101-103 for basic, 111-113 for

basic with ESE services, 254-255 for

ESE, 130 for ESOL, and 300 for

vocational.

37

---

Only one student course record needs to be submitted for a student in one of

the following situations:

¾

?

The student being reported is receiving basic, as well as ESOL instruction, at

the private school. In this case, only one course record with Course Number

1111111 is to be reported with FEFP Program 130. When the student enters

the program, the school district will provide information regarding the number

of years that a student has already participated in the ESOL program. This

information will be used to calculate the six-year maximum for ESOL funding.

¾

?

The student being reported is receiving basic, ESOL and vocational

instruction at the private school. In this case, one record should be reported

with Course Number 1111111 and FEFP Program Number 130.

More than one student course record needs to be submitted for a student in the

following situations:

¾

?

The student being reported is receiving instruction from both the private

school and the public school district. In this case, a combination of records

that reflect instruction from the private school (Course Number 1111111),

and the actual Course Code Directory numbers for the instruction from the

public school, are to be reported.

¾

?

The student being reported is receiving basic as well as vocational

instruction at the private school. In this case, one record with Course

Number 1111111 is to be reported with FEFP Program Number 103 and

another record with course number 1111111 is to be reported with FEFP

Program number 300.

•

?

Teacher Course

Teacher Course records should be submitted only if students are being

instructed by both the private school and the public school district. Only those

courses reported for instruction from the public school district are required to

have a Teacher Course record to match the Student Course Schedule record.

•

?

Exceptional Student and Exceptional Student Program

Exceptional Student and Exceptional Student Program records are to be

submitted for disabled students who are provided services by the public school

district. These formats are not required for Surveys 2 and 3 when the services

are provided by the private school.

38

?

---

Record Formats for Students Participating in

Program

Two record formats, Student Demographic Information and Student Course

Schedule, are required for reporting to the DOE Information Student Database.

Only one record of each type is required.

The following shows information on certain data elements to be reported.

School number 3518 is to be used by all districts to report School Number,

Current Enrollment for students participating in the John M. McKay Scholarships

for Students with Disabilities Program. The School Number, Current Instruction

is always the private school number. Additional data elements that are not listed

on the record are to be reported as appropriate.

Key Elements to Remember

⇒

?

Enter 0.5 FTE for each student in Survey 2 and again in Survey 3 unless you

are instructed otherwise on the notification list from the Department of

Education

.

⇒

?

If a student appearing on the DOE supplied list is in a public school in your

district during survey week, report that student as you would any public

school student in your district with the appropriate corresponding records and

school numbers.

⇒

?

The Department of Education supplied list will verify which students have

had payments made on their behalf at any time during the period. In order for

your district to receive the correct funding, you must be sure that all students

on the list have been reported either in school 3518 or in the appropriate

school in your district

.

⇒

?

No student may be reported for more than 0.5 FTE in any survey.

•

?

Student Demographic Information

District Number, Current Enrollment

Use reporting district number.

District Number, Current

Use reporting district number.

Instruction/Service

School Number, Current Enrollment

Use school number 3518.

39

---

•

 

Student Course Schedule

School Number, Current Enrollment

Use school number 3518.

School Number, Current Instruction

Always use private school number.

Course Number

Use McKay Scholarships Program

Course Number, 2222222.

FEFP Program Number

Use 111-113 for basic program with

ESE services, and 254-255 for ESE.

40

---

APPENDIX E

Virtual School Students

2004-05

NOTE: This appendix does not apply to students participating in the Pilot K-8

Virtual Schools

For detailed reporting information, please refer to the Department of Education

Database Manual for the 2004-05 Student Information System.

•

?

Virtual School FTE may be earned through the Florida Virtual School or a

franchise of the Florida Virtual School.

•

?

School districts may not earn or report FTE for direct instruction provided by

the Florida Virtual School.

•

?

All FTE earned by the Florida Virtual School and franchises of the Florida

Virtual School must be reported on a successfully completed credit basis.

The completion of 6 credits is equal to one unweighted FTE. A fraction of a

Florida Virtual School FTE Reporting:

Students must be enrolled in and receive direct instruction from

the Florida Virtual School. To receive funding, students must

successfully complete Florida Virtual School courses. These

course completions may be reported during the regular 180-day

school year and for summer school. Fundable FTE may be

earned and reported in student surveys 1, 2, 3, and 4. Each half

credit successfully completed generates 0.0834 FTE.

Credit completed by a student in excess of the minimum

required for that student for high school graduation is not

eligible for funding.

FTE should be reported for funding in the survey during which the

student successfully completed the course. If a student

successfully completes the course before survey week, FTE may

be included with the data submitted before the final processing

date for that survey. If the course is successfully completed after

survey week but before the end of the survey period, the survey

should be amended to include the FTE for the student’s successful

completion. The Florida Virtual School may report FTE for funding

in all FTE survey periods.

41

?

---

Franchise of the Florida Virtual School Reporting:

To earn FTE through an approved franchise of the Florida Virtual

School, which has been certified by the Commissioner of

Education, students must be enrolled in the school and the virtual

instruction must be provided by the school district. Fundable FTE

may be earned and reported for students who successfully

complete these virtual courses during the regular 180-day school

year. A maximum of 0.5 FTE may be funded for each student in

Survey 2 and in Survey 3. The 0.5 FTE may be made up of

traditional and virtual courses, but virtual courses may not be

reported for funding until they have been successfully completed.

Each half-credit successfully completed generates 0.0834 FTE.

School districts may only report or earn funding for FTE for

successful completion of virtual courses during the 180-day school

year, surveys 2 and 3. Courses completed prior to 12/31 of the

school year should be reported in Survey 2. Courses completed

after 12/31 but before 6/30 of the school year should be reported

in Survey 3.

Credit completed by a student in a virtual class in excess of

the minimum required for that student for high school

graduation is not eligible for funding.

Districts may not earn or report FTE for direct instruction

provided by the Florida Virtual School.

For detailed reporting information, please refer to the Department of Education

Information Database Requirements: Automated Student Information Systems

Manual.

42

?