FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
JOHN L. WINN
Commissioner of Education
F. PHILIP HANDY,
Chairman
T. WILLARD FAIR,
Vice Chairman
Members
LINDA J. EADS, ED.D.
CHARLES PATRICK GARCÍA
JULIA L. JOHNSON
WILLIAM L. PROCTOR, PH.D.
LINDA K. TAYLOR
CONTACT PERSONS
NAME:
David
Montford
Ruth
Jones
PHONE:
(850)
245-0405
(850)
245-0400
SUNCOM:
205-0405
205-0400
DCFO:
05-07
MEMORANDUM
DATE:
October 5, 2004
TO:
District School Superintendents
FROM: Jeanine Blomberg
SUBJECT:
October 2004-05 FTE Survey and Instructions
The 2004-05 Florida Education Finance Program October full-time equivalent (FTE) survey will be
conducted the week of October 11-15, 2004. The FTE from this survey will be used in the third
calculation of the 2004-05 Florida Education Finance Program. Please see the attached schedule of
program numbers for FTE reporting.
“Date certain” for all schools in all school districts will always be Friday of survey week.
“Date
certain” is the specific time for setting the student’s schedule on the local student course record. It is
used for reporting the FTE Earned, Course and for meeting other state information requirements. This
consistency of reporting is important in all areas including determination of class size.
FTE to be Reported
The 2004-05 FEFP provides funding for the 180-day regular school year for students attending schools
that are not juvenile justice facilities or students reported by the Florida Virtual School. With the
exception of these students, PK-12 courses offered beyond the regular 180-day school year are funded
through the Supplemental Academic Instruction Allocation.
JEANINE BLOMBERG
Deputy Commissioner, Finance and Operations
325 W. GAINES STREET • SUITE 1214 • TALLAHASSEE, FL 32399-0400 • (850) 245-0456 • www.fldoe.org
DCFO: 05-07
October 5, 2004
Page 2
Summer school programs are not dependent on reported FTE (with the exception of Department of
Juvenile Justice [DJJ] educational and Florida Virtual School [FVS] programs). Districts are required
to continue to report summer school FTE for use by the Department in providing statistical reports.
Florida Virtual School and franchises of the Florida Virtual School will continue to be funded on a
successfully completed credit basis, with districts only earning FTE for courses in which they provide
instruction. Details on the reporting of FTE for students earning credit in the Florida Virtual School
and franchises of the Florida Virtual School can be found in Appendix E of the attached instructions.
Districts may not earn or report FTE for direct instruction provided by the Florida Virtual
School.
Exceptional Education Student Record
The Student Course Schedule records reporting FTE of students receiving exceptional education
services (FEFP program numbers 111, 112, 113, 254, and 255) must have a matching Exceptional
Education Student Record to generate funding under the FEFP.
General Information
The attached form letter, which certifies the July and October survey fundable FTE, must be signed
by the superintendent or designee and submitted no later than Thursday, November 18, 2004. The
July and October survey PK-12 FTE totals provided in the letter must match the PK-12 unweighted
FTE totals in the database as provided by the final FTE report, File 05107, which will be prepared
immediately following the system cutoff on Friday November 12, 2004.
The 2004-05 FEFP
provides funding for more than 180 days only for students attending schools that are juvenile
justice facilities or the successful completion of direct instruction courses from the Florida
Virtual School. Therefore, FTE certified in July survey should only be reported by the Florida
Virtual School or earned in Department of Juvenile Justice programs which include DJJ
facilities, PACE Centers, and Marine Institutes. Districts may not report summer FTE for
funding for franchises of the Florida Virtual School.
Florida Statute 1011.62(7) states in part, “If a district transfers a program to another institution not
under the authority of the district’s school board, including a charter technical career center, the
decline [in FTE] is to be multiplied by a factor of 0.15.” Please notify the Office of Funding and
Financial Reporting if this situation occurs in your district.
Report 60.021, Supplemental FTE Data File List, is available upon request by the school district and
provides DCF/DJJ, Advanced Placement, International Baccalaureate and Advanced International
Certificate of Education FTE by school.
For additional information, consult the DOE Information Database Requirements: Volume 1--
Automated Student Information Systems.
In the event it is necessary to FAX hard copy data in order to meet any of these deadlines, the
following FAX number should be used: (850) 245-9135 or Suncom 205-9135.
JB:DGM:gt
Attachments: District FTE Certification Form Letter
Schedule of Program Numbers
Reporting Deadlines
FTE General Instructions for 2004-05
____________________________
ATTENTION: KAREN JOHNSON
Due Date: November 18, 2004
Date: ______________________
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Fax Number: (850) 245-9135
Suncom: 205-9135
Mr. David Montford
Florida Department of Education
Office of Funding and Financial Reporting
325 W. Gaines Street, Room 824
Tallahassee, Florida 32399-0400
Dear Mr. Montford:
This letter certifies the July and October fundable FTE to be used in the Third Calculation of
the 2004-05 Florida Education Finance Program (FEFP). The following represents the total
in the Department of Education Information Database as indicated by the final FTE report,
File 05107, for the July (adjusted by any amendments) and October survey periods for the
______________________ County School District. All appropriate schools are represented.
Total Fundable PK-12 FTE
Florida Education Finance Program
July 2004 survey total ________________________________
October 2004 survey total ________________________________
Please Note
: For all districts other than the Florida Virtual School, only Department of
Juvenile Justice (DJJ) FTE are fundable in surveys 1 and 4.
Sincerely,
Signature of Superintendent
DM:gt
Cost Factors and Program Numbers for 2004-05 Fiscal Year
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Program/Category
BASIC PROGRAMS
K-3 Basic
4-8 Basic
9-12 Basic
K-3 Basic, with ESE Services*
4-8 Basic with ESE Services
9-12 Basic with ESE Services
EXCEPTIONAL STUDENT EDUCATION
Support Level 4
Support Level 5
Cost
Factors
1.012
1.000
1.132
1.012
1.000
1.132
3.948
5.591
Program
Numbers
101
102
103
111
112
113
254
255
ENGLISH FOR SPEAKERS OF OTHER LANGUAGES
ESOL 1.302
130
VOCATIONAL 9-12
Vocational 9-12
1.187
300
* Include Prekindergarten Exceptional Students, if not Level 4 or Level 5.
FTE General Instructions
FTE Reporting Deadlines 2003-04 and 2004-05
2003-04
Survey 1
Survey week: July 14-18, 2003
Due Date: August 1, 2003
State Processing: July 28 - September 19, 2003
Final Update/Amendment Date: April 30, 2004
Survey 2
Survey week: October 13-17, 2003
Due Date: October 31, 2003
State Processing: October 27 – November 14, 2003
Final Update/Amendment Date: July 30, 2004
Survey 3
Survey week: February 2-6, 2004
Due Date: February 20, 2004
State Processing: February 16 - March 5, 2004
Final Update/Amendment Date: November 19, 2004
Survey 4
Survey week: June 14-18, 2004
Due Date: July 2, 2004
State Processing: June 28 - July 16, 2004
Final Update/Amendment Date: April 1, 2005
2004-05
Survey 1
Survey Week: July 12-16, 2004
Due Date: July 30, 2004
State Processing: July 26-September 17, 2004
Final Update/Amendment Date: April 29, 2005
Survey 2
Survey Week: October 11-15, 2004
Due Date: October 29, 2004
State Processing: October 25-November 12, 2004
Final Update/Amendment Date: July 29, 2005
Survey 3
Survey Week: February 7-11, 2005
Due Date: February 25, 2005
State Processing: February 21-March 11, 2005
Final Update/Amendment Date: November 18, 2005
Survey 4
Survey Week: June 13-17, 2005
Due Date: July 1, 2005
State Processing: June 27-July 15, 2005
Final Update/Amendment Date: March 31, 2006
