FLORIDA DEPARTMENT OF EDUCATION
     
    S
     
    TATE BOARD OF EDUCATION
     
    F. PHILIP HANDY,
    Chairman
     
    T. WILLARD FAIR,
    Vice Chairman
     
     
    Members
     
    LINDA J. EADS, ED.D.
     
    CHARLES PATRICK GARCÍA
     
    JULIA L. JOHNSON
     
    WILLIAM L. PROCTOR, PH.D.
      
     
    LINDA K. TAYLOR
     
    JIM HORNE
    Commissioner of Education
     
    July 26, 2004
     
    MEMORANDUM
     
    TO:
    District ESOL Coordinators
    District
    MIS
    Directors
     
    FROM:
    Lisa C. Saavedra, Chief
    Bureau
    of
    Student
    Assistance
    Lavan
    Dukes,
    Chief
     
     
      
    Bureau of Education Information and Accountability Services
     
    SUBJECT:
    2003-2004 Annual Reporting for English Language Proficiency
     
    As required by Title III, No Child Left Behind Act of 2001, an annual assessment of English language proficiency
    must be conducted on all students classified as limited English proficient (LEP) (code of LY). These assessments
    were conducted during the months of April through June.
     
    The format for 2003-2004 Annual Reporting for English Language Proficiency has been developed and is attached.
    The format should be submitted via North West Regional Data Center (NWRDC) using the dataset name
    DPSXX.GQ.F70489.Y03045, where “XX” is the district number.
     
    The deadline for this submission is
    September 17, 2004
    . Following district submission, the Department will use the
    information to report to United States Department of Education annual progress of LEP students.
     
    If you have any questions regarding submission through NWRDC, please contact Nada Stauffer, Program Specialist,
    Education Information and Accountability Services (EIAS) by email at nada.stauffer@fldoe.org or by telephone at
    850-245-0400. For format or programmatic questions, please contact Pat Faircloth, Program Specialist, Office of
    Multicultural Student Language Education (OMSLE) by email at pat.faircloth@fldoe.org or by telephone at 850-
    245-0885.
     
    Attachments
     
    cc: Gloria
    Baez
    Ruth
    Jones
    Priscilla
    Farrow
    Pat
    Faircloth
     
     
     
    325 W. GAINES STREET • SUITE 1514 • TALLAHASSEE, FL 32399-0400 • (850) 245-0505 • www.fldoe.org
     
    Florida Department of Education
    2003-04 Annual Reporting for English Language Proficiency
     
    Final Submission is due
    September 17, 2004
     
     
    1.
    Submit a separate record for each student in K-12 that was enrolled at any time during the
    2003-2004 school year identified as “LY” for the Limited English Proficient, PK-12 Data
    Element.
     
    2.
    The format allows for four test records to be reported. The language proficiency
    assessments for listening (items 13-17), speaking (items 18-22), reading (items 23-27), and
    writing (items 28-32) are to be reported. These test slots are to report the annual assessment of
    English language proficiency as required by Title III of the No Child Left Behind Act of 2001.
    The Test Score Type must be reported in accordance with the test publisher’s guidelines and
    must match the Test Subject Content.
     
    Example for Reading Comprehension:
     
    Item 23
    Test Name:
     
    STA (Stanford Achievement Test)
     
    Item 24
    Test Date:
    20040424
     
    Item 25
    Test Score Type:
     
    NP (National Percentile)
     
    Item 26
    Test Subject Content:
     
    11 (Reading Comprehension)
     
    Item 27:
    Test Score:
    22
     
    Item
    No
     
    From-To
     
    Size
    Field
    Char.
     
    Field Description
    1
    1-2
    2
    N/R
    District Number, Current Enrollment
    2 3-6
    4 A/N/R
    School
    Number, Current Enrollment
    3 7-16
    10 A/N Student
    Number Identifier, Florida
    4 17-20
    4 N
    School
    Year
    5
    21-63
    42
    A/N/L
    Student Name, Legal
    6
    64-65
    2
    A
    Limited English Proficient, PK-12
    7 66-67
    2 A/N Grade
    Level
    8
    68-69
    2
    A/N
    Native Language, Student
    9
    70-71
    2
    A/N
    Country of Birth
    10
    72-79
    8
    A/N
    Limited English Proficient: Home Language Survey Date
    11
    80-87
    8
    A/N
    Limited English Proficient: Entry Date
    July 26, 2004
    Bureau of Student Assistance
     
    Bureau of Education Information and Accountability Services
    12
    88-95
    8
    A/N
    Limited English Proficient: Classification Date
    13 96-98
    3
    A/N Test
    Name
    14 99-106
    8
    A/N Test
    Date
    15
    107-108
    2
    A/N
    Test Score Type
    16
    109-110
    2
    A/N
    Test Subject Content
    17 111-114 4
    N/R Test
    Score
    18 115-117 3
    A/N Test
    Name
    19 118-125 8
    A/N Test
    Date
    20
    126-127
    2
    A/N
    Test Score Type
    21
    128-129
    2
    A/N
    Test Subject Content
    22 130-133 4
    N/R Test
    Score
    23 134-136 3
    A/N Test
    Name
    24 137-144 8
    A/N Test
    Date
    25
    145-146
    2
    A/N
    Test Score Type
    26
    147-148
    2
    A/N
    Test Subject Content
    27 149-152 4
    N/R Test
    Score
    28 153-155 3
    A/N Test
    Name
    29 156-163 8
    A/N Test
    Date
    30
    164-165
    2
    A/N
    Test Score Type
    31
    166-167
    2
    A/N
    Test Subject Content
    32 168-171 4
    N/R Test
    Score
    33
    172-172
    1
    A/N
    Limited English Proficient: Basis of Entry
    34 173-173 1
    A/N Limited
    English
    Proficient: Basis of Exit
     
    July 26, 2004
    Bureau of Student Assistance
     
    Bureau of Education Information and Accountability Services

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