FLORIDA DEPARTMENT OF EDUCATION
S
TATE BOARD OF EDUCATION
F. PHILIP HANDY,
Chairman
T. WILLARD FAIR,
Vice Chairman
Members
LINDA J. EADS, ED.D.
CHARLES PATRICK GARCÍA
JULIA L. JOHNSON
WILLIAM L. PROCTOR, PH.D.
LINDA K. TAYLOR
JIM HORNE
Commissioner of Education
July 8, 2004
CONTACT
PERSON
NAME:
Becky
Sims
PHONE:
(850)
205-0400
SunCom:
205-0400
M E M O R A N D U M
TO:
Missing Children Contacts
FROM:
Garnet L. Dukes, Jr.
SUBJECT:
Missing Children Program
The Missing Children Program is an initiative that enlists the cooperation of numerous local and
state agencies in pursuing investigations of reported missing children. Sections 937.023 and
937.025, Florida Statutes, and Rule 6A-6.083, Florida Administrative Code, prescribe the roles
of the Florida Department of Education (DOE) and individual school districts in this effort.
Each month, the Florida Department of Law Enforcement (FDLE) provides the DOE with a data
file comprising the names of children who have been reported missing to local law enforcement
agencies and entered in the Florida Crime Information Center (FCIC) data base. The DOE then
makes this data available for school districts to access through the Northwest Regional Data
Center (NWRDC).
GARNET L. DUKES. JR.
Bureau Chief
Accountability, Research, and Measurement
325 W. GAINES STREET • SUITE 852 • TALLAHASSEE, FL 32399-0400 • (850) 245-0400 • www.fldoe.org
School districts are responsible for comparing this information with their own student data base
records to establish any matches between the names of children reported as missing and
names of students in the district. Districts then report possible matches (using the ESE 092
form) to the originating law enforcement agency (via copy), to the DOE, and FDLE (via copy or
phone). Please discard all previous versions of the form and use only the current form that
contains the
required
message key field. The revised form also contains fields for the
originating agency’s name and phone number that is available on the FCIC file. As the children
in question are identified and located, the originating law enforcement agency can then remove
the solved cases from the FCIC data base.
The new form is effective July 8, 2004.
The Missing Children Program depends on accurate and timely processing of data in order to
be effective. We encourage your staff to work with law enforcement personnel to close these
cases. Occasionally missing children are located, making the program worthwhile. If you have
questions or suggestions, please contact Becky Sims of the Florida Department of Education at
(850) 245-0400, SunCom 205-0400, or FDLE at (850) 488-5224, SunCom 278-5224.
A copy of the completed ESE 092 should be returned to:
Education Accountability Reports Services
Florida Department of Education
325 West Gaines Street, Room 852
Tallahassee, Florida 32399-0400
GLD/bs
Attachment
Page 2
1. Case
Number
2. State
Control
Number:
3. District
Number:
Return this form within 72 hours after possible
location of a child to:
Education Accountability Reports Services
Florida Department of Education
325 West Gaines Street, Room 852
Tallahassee, Florida 32399-0400
(850) 245-0400, SunCom 205-0400
FAX: (850) 245-9097, SunCom 205-9097
FLORIDA DEPARTMENT OF EDUCATION
EDUCATION INFORMATION &
ACCOUNTABILITY SERVICES
NOTIFICATION OF THE SUSPECTED
LOCATION OF A MISSING CHILD
4. District
Name:
5.
Student Name:
6.
Florida Student Number Identifier:
7.
Sex
8.
Racial/Ethnic
Category:
Last
First
MI
M
White,
Non-Hispanic
Black,
Non-Hispanic
F
Hispanic
Asian/Pacific
Islander
American
Indian/
Multiracial
Alaskan
Native
9.
Date of Birth:
10.
Current Home Address:
Century/Year/Month/Day
Street, City, Zip Code
11. Current
School:
12. Current School Street Address:
Number
Name
Street, City, Zip Code
13. Originating Agency Number:
16.
Law Enforcement Agency Notified:
Date Reported
14. Originating Agency Name:
Name
(Month/Day/Century/Year)
15. Originating Agency Phone:
17. Person Completing This Form:
18
Data Completed:
Last Name
First Name
MI
Title
Telephone Number
Month/Day/Century/Year
19. Message
Key
EMJD = enter missing juvenile – disabled
EMJE = enter missing juvenile – endangered
EMJI = enter missing juvenile – involuntary
EMJP = enter missing juvenile – parental abduction
EMJR = enter missing juvenile – runaway
EMJV enter missing juvenile - catastrophe victim
(Instruction on Reverse Side)
ESE 092
Exp. 01/31/05
DOE Page 1 of 2
Florida Department of Education
NOTIFICATION OF THE SUSPECTED LOCATION OF A MISSING CHILD
Item
INSTRUCTIONS
1.
Case Number:
Enter the “Case Number” assigned to the child as found in item 16 of format 6806 of the magnetic tape.
2.
State Control Number:
Enter the “State Control Number” assigned to the child as found in item 2 of format 6806 of the magnetic tape.
3.
District Number:
Record your two-digit district number.
4.
District Name:
Enter your district name:
5.
Student Name:
Record the last name, first name, and middle initial of the child as found in items 3-5 of the magnetic tape.
6.
Florida Student Number
Identifier:
Enter the unique state student number assigned by a school district.
7.
Sex:
Place an “X” in the appropriate box, M for male or F for female to identify the sex of the child.
8.
Race:
Indicate the racial identification of the child as found in the school district data file.
9.
Date of Birth:
Record the birth date found in item 7 of the magnetic tape and in the school district data file for the child as CC/YY/MM/DD.
10.
Current Home Address:
Enter the child’s current street, city, and zip code as of the time of location.
11.
Current School:
Enter the current school number and name in which the child is enrolled.
12.
Current School Street
Address:
Enter the street, city, and zip code of the current school.
13.
Originating Agency Number:
Record the originating agency number as found in item 13 of the magnetic tape.
14.
Originating Agency Name:
Record the originating agency name as found in item 14 of the magnetic tape.
15.
Originating Agency Phone:
Record the originating agency phone number as found in item 15 of the magnetic tape.
16.
Law Enforcement Agency
Notified:
Enter the name of the law enforcement agency to which the district reported the possible location of the missing child. Enter the date
reported as MM/DD/CC/YY.
17.
Person Completing This Form:
Enter the last name, first name, and middle initial, title, and telephone number of the person completing this report.
18.
Date Completed:
Enter the MM/DD/CC/YY on which this form was completed for mailing.
19.
Message key
Enter the message key found in item 1 of format 6806 of the magnetic tape.
ESE 092
DOE Page 2 of 2
RECORDS FORMAT FORM
Title:
MISSING CHILDREN – DISTRICT FILE
Date:
5/18/04
FORMAT NO.
RECORD TYPE
PREPARED BY
FIELD CHARACTERISTICS
6806
HNP
A = ALPHABETIC ONLY
JOBS WITH RECORDS USING THIS FORMAT:
A/N = ALPHANUMERIC
DPSPGPAA
N = NUMERIC ONLY
Z = ZONED NUMERIC
P = PACKED DECIMAL
B = BINARY FILE
FILES WITH RECORDS USING THIS FORMAT:
R = RIGHT JUSTIFIED WITH LEADING ZEROES
DPS.DISTRICT.GP.F60544
L = LEFT JUSTIFIED
ITEM
NO.
FROM
TO
SIZE FIELD
CHAR.
FIELD
NAME
FIELD DESCRIPTION
1
1-4
4
A
MKE
MESSAGE KEY ‘EMJD’, ‘EMJE’, ‘EMJI’, EMJP’, EMJR’,
‘EMJV’
2
5-14
10
A
PCN
PERSON CONTROL NUMBER – ASSIGNED BY FDLE
3 15-34
20
A F01
FIRST NAME
4 35-54
20
A M01
MIDDLE NAME
5 55-84
30
A L01
LAST NAME
6 85-94
10
A S01
SUFFIX NAME
7
95-102
8
N
DOB
DATE OF BIRTH CCYYMMDD
8 103-105
3
A
EYE
EYE COLOR
BLUE = BLU HAZEL = HAZ
BLACK = BLK PINK = PNK
BROWN = BRO MAROON = MAR
GREEN = GRN UNKNOWN = XXX
GRAY = GRY MULTIPLE = MUL
9 106-108
3
A HAIR
HAIR COLOR
BLACK = BLK RED = RED
BLOND = BLN SANDY – SDY
BROWN = BRO WHITE = WHI
GRAY = GRY UNKNOWN = XXX
BALD = BLD
10 109-109 1 A RACE
RACE/ETHNIC WHITE=W BLACK=B ASIAN=A INDIAN=I
UNKNOWN=U
110-110
1
A SEX
11
111-113
3
N
HAI
HEIGHT MIN = 400 – 4’00” MAX = 711 – 7’11”
12
114-116
3
N
WGT
WEIGHT MIN = 050 MAX = 499
13
117-125
9
A
ORI
ORIGINATING AGENCY – CODE NUMBER OF AGENCY
REPORTING PERSON
14
126-175
50
A
ORNAME
ORIGINATING AGENCY NAME
15
176-185
10
ORPHON
ORIGINATING PHONE NUMBER
16
186-205
20
A
OCA
CASE NUMBER – ASSIGNED BY ORIGINATING
AGENCY
17
206-213
8
N
DOW
DATE REPORTED MISSING CCYYMMDD
RECORDS FORMAT FORM
Title:
MISSING CHILDREN – DISTRICT FILE
Date:
5/18/04
FORMAT NO.
RECORD TYPE PREPARED BY
FIELD CHARACTERISTICS
6806 HNP
A = ALPHABETIC ONLY
JOBS WITH RECORDS USING THIS FORMAT:
A/N = ALPHANUMERIC
DPSPGPAA
N = NUMERIC ONLY
Z = ZONED NUMERIC
P = PACKED DECIMAL
B = BINARY FILE
FILES WITH RECORDS USING THIS FORMAT:
R = RIGHT JUSTIFIED WITH LEADING ZEROES
DPS.DISTRICT.GP.F60544
L = LEFT JUSTIFIED
ITEM
NO.
FROM
TO
SIZE FIELD
CHAR.
FIELD
NAME
FIELD DESCRIPTION
18
214-221
8
N
DOE
DATE OF EMANCIPATION – DATE SUBJECT WILL BE
18 YEARS OLD
19
222-223
2
N
AGE
AGE OF MISSING PERSON
20
224-423
200
A
MISC
ADDITIONAL INFORMATION OR COMMENTS ON
DISAPPEARANCE
21
424-443
20
A
AKAF1
ALIAS 1 FIRST NAME
22
444-463
20
A
AKAM1
ALIAS 1 MIDDLE NAME
23
464-493
30
A
AKAL1
ALIAS 1 LAST NAME
24
494-503
10
A
AKAS1
ALIAS SUFFIX NAME
25
504-523
20
A
AKAF2
ALIAS 2 FIRST NAME
26
524-543
20
A
AKAM2
ALIAS 2 MIDDLE NAME
27
544-573
30
A
AKAL2
ALIAS 2 LAST NAME
28
574-583
10
A
AKAS2
ALIAS 2 SUFFIX NAME
29
584-603
20
A
AKAF3
ALIAS 3 FIRST NAME
30
604-623
20
A
AKAM3
ALIAS 3 MIDDLE NAME
31
624-653
30
A
AKAL3
ALIAS 3 LAST NAME
32
654-663
10
A
AKAS3
ALIAS 3 SUFFIX NAME
33
664-672
9
N
SSN1
SOCIAL SECURITY NUMBER 1
34
673-681
9
N
SSN2
SOCIAL SECURITY NUMBER 2
35
682-690
9
N
SSN3
SOCIAL SECURITY NUMBER 3
36
691-705
15
A
MNU1
MISCELLANEOUS IDENTIFICATION NUMBER 1
37
706-720
15
A
MNU2
MISCELLANEOUS IDENTIFICATION NUMBER 2
38
721-735
15
A
MNU3
MISCELLANEOUS IDENTIFICATION NUMBER 3
39
736-755
20
A
OLN
DRIVER’S LICENSE NUMBER
40
756-765
10
A
LIC
VEHICLE LICENSE PLATE NUMBER
41
766-785
20
A
VIN
VEHICLE IDENTIFICATION NUMBER
42 786-800
15
A
OCC
OCCUPATION
43
801-830
30
A
LRA
LAST ADDRESS REPORTED
44
831-860
30
A
CIT
LAST CITY AND STATE REPORTED
45 861-861 1 A
FLAG
FOUND FLAG
F = FOUND BE PUBLIC SCHOOL SYSETM