1. Disaggregation of Data for Key Indicators
    2. NCLB SPAR Indicators
      1. Indicators Prepared by the DOE
        1. Data for District Review and Verification
        2. Examples of Reports
        3. Distribution Requirements
        4. Pending Availability of a COBOL Record Layout
        5. Attachments

 
STATE BOARD OF EDUCATION
  
 
F. PHILIP HANDY,
Chairman
 
T. WILLARD FAIR,
Vice Chairman
 
 
Members
 
LINDA J. EADS, ED.D.
 
CHARLES PATRICK GARCÍA
 
JULIA L. JOHNSON
 
WILLIAM L. PROCTOR, PH.D.
 
 
LINDA K. TAYLOR
 
FLORIDA DEPARTMENT OF EDUCATION
 
JIM HORNE
Commissioner of Education
 
  
 
 
 
 
 
May
11,
2004
      
 
M E M O R A N D U M
 
TO:
 
District School Report Contacts, MIS Directors, Coordinators of Accountability
FROM:
  
Lavan Dukes
 
 
SUBJECT:
 
Public Reporting Requirements and Data Verification for the 2003-04 “No Child Left Behind” (NCLB)
School Public Accountability Reports (SPARs)
 
NCLB federal legislation (with which Florida is in compliance, per s. 1008.31[1][c], Florida Statutes) requires that school
districts provide parents with an annual school status report prior to the beginning of each school year (see Attachment 1,
Critical Dates). To assist Florida school districts in preparing these reports, known as the NCLB School Public
Accountability Reports (SPARs), the Department of Education will produce a downloadable file by district
(
DPS##.GE.F70396.Y0304
) containing data for the required NCLB indicators, including the indicator on Adequate
Yearly Progress (AYP). Printable reports will also be processed for each district. (See Attachment 2 for file names.)
Additional selected indicators formerly featured on the annual School Advisory Council Reports are included on the
NCLB SPARs in the DOE-prepared data file. Key features of the NCLB SPAR are noted below.
 
Disaggregation of Data for Key Indicators
 
NCLB legislation requires reporting on specific subgroups of students for FCAT results, the graduation rate, and other
indicators. Reports for 2002-03 which show examples of table formats can be accessed online at the following URL:
http://doeweb-prd.doe.state.fl.us/eds/nclbspar/index.cfm.
 
 
Replacement of Annual School Advisory Council Reports
 
 
Note that the Florida Legislature’s repeal and replacement of prior state education goals has resulted in discontinuance of
the School Advisory Council Reports (SACRs). In effect, the SACRs are being replaced by the NCLB SPARs to meet
both federal and state requirements for educational accountability through annual public disclosure reports.
 
GARNET L. DUKES. JR.
Bureau Chief
Accountability, Research, and Measurement
 
325 W. GAINES STREET • SUITE 852 • TALLAHASSEE, FL 32399-0400 • (850) 245-0400 • www.fldoe.org
 

 
 
NCLB SPAR Indicators
 
The listing below shows the indicators that are required for the annual public disclosure reports under NCLB provisions
(including DOE-prepared indicators and locally added indicators), as well as additional indicators providing data of
interest on the status of Florida’s public schools.
 
Indicators are described in more detail in a publication titled “Guide to Calculations for the NCLB School Public
Accountability Report,” which can be requested via e-mail from Ed Croft at ed.croft@fldoe.org.
 
Indicators Prepared by the DOE
 
Kindergarten
Readiness
 
NCLB Graduation Rate
Dropout
Rate
 
College Placement Test Results of Recent High School Graduates
 
Student Test Results (FCAT and Alternate Assessments)
 
New Teachers and Staff
 
School Evaluation for Unsafe School Choice Option
 
Teachers by Professional Degree
 
Classes Taught by Teachers Teaching In-Field/Out-of-Field*
 
 
Classes Taught by Highly Qualified Teachers*
 
October
Membership
 
School Performance Grade
 
NCLB Adequate Yearly Progress Indicator
 
* Available for district review/verification beginning May 18, 2003.
In-field/out-of-field verification file = DPS##.GE.F70406.Y0304
Highly qualified teacher verification file = DPS##.GE.F70407.Y0304
Detailed report for request on HQT and out-of-field = DPS##.GQ.F63291.Y0304
 
See also pp. 25 - 29 in the publication titled “Guide to Calculations for the NCLB School Public
Accountability Reports.” (available on request; contact ed.croft@fldoe.org)
 
Indicators Added Locally
Discontinued
 
Data for District Review and Verification
 
Many of the NCLB SPAR indicators for the 2003-04 report have been calculated in advance for prior publications
(such as the graduation and dropout rates, which present data from the previous year). Considering this, and in light
of the compressed production timeline for these reports (see Attachment 1), districts are being asked to review data
for only two new indicators: Classes Taught by In-Field and Out-of-Field Teachers and the Percentage of Classes
Not Taught by Highly Qualified Teachers.
 
2003-04 Data for District Verification Prior to Release
 
 
Indicator
 
Source of Data
 
Classes Taught by In-Field
and Out-of-Field Teachers
DOE Automated Student Information
Database; Teacher Course format, Survey 3
Classes Not Taught by
Highly Qualified Teachers
DOE Automated Student Information
Database; Student Demographic, Student
Course, Teacher Course; Survey 3
 
 
 
 
Page 2

 
NCLB SPAR Reporting Requirements and Data Verification Procedures, 2003-04 3
  
  
The file names/numbers for these indicators are as follows:
 
In-field/out-of-field verification file =
DPS##.GE.F70406.Y0304
 
Highly qualified teacher verification file =
DPS##.GE.F70407.Y0304
An additional detailed file is available for request using the dataset name
DPS##.GQ.F63291.Y0304
.
 
Examples of Reports
 
Reports for the previous year (2002-03) can be accessed online at the following URL:
http://doeweb-prd.doe.state.fl.us/eds/nclbspar/index.cfm. Print versions of the NCLB SPARs and accompanying
AYP Reports will be available using the following file names:
NCLB SPAR print file =
DPS##.GE.F70405.Y0304
AYP Report print file =
DPS##.GE.F70417.Y0304
Data file =
DPS##.GE.F70396.Y0304
 
 
Distribution Requirements
 
Detailed information on distribution requirements for the NCLB SPARs will be provided in forthcoming
correspondence from the department. Federal NCLB legislation requires distribution to parents by the beginning
of the school year.
 
Pending Availability of a COBOL Record Layout
 
A record layout that could be used for production of a printable report will be available later in the production
cycle (approximately June 12, 2004). The file name is
DPS.FORMAT.TECH.Y0304.
Printable reports are
expected to be generated by the DOE using file names indicated on p. 3 of this memorandum.
 
Attachments
 
The following attachments are provided to assist you and/or your staff in finalizing the reports.
 
1)
 
List of Critical Dates for NCLB SPAR production.
2)
 
Dataset numbers.
 
Questions should be directed to Edward Croft, Director, Education Accountability Reports Services, at (850)
245-0400, SunCom 205-0400, Fax (850) 245-9097, or e-mail ed.croft@fldoe.org.
 
Thank you for your assistance in providing accurate and useful education data to Florida’s citizens.
 
/ec
 
cc: School
District
Superintendents
 
School Improvement Contacts
 
School District Council of MIS
 
Student Data Base Contacts
 
Staff Data Base Contacts
 
 
 
Page 3

Attachment 1
 
Critical Dates for 2003-04
NCLB School Public Accountability Report Production
 
 
 
May 11, 2004
Memo to Superintendents, School Report Contacts, and appropriate district
staff providing NCLB SPAR reporting requirements, list of indicators,
description of data verification for new indicators, resources, distribution
requirements, and timeline.
 
May 18, 2004*
Districts may access verification file for “Teachers Teaching In-Field and Out-
of-Field” and “Classes Not Taught by Highly Qualified Teachers.”
    
NCLB
SPAR record layout available.
 
 
In-Field/Out-of-Field:
DPS##.GE.F70406.Y0304
 
 
Highly Qualified Teachers:
DPS##.GE.F70407.Y0304
 
COBOL record layout file:
DPS.FORMAT.TECH.Y0304
 
Additional detailed file:
DPS##.GQ.F63291.Y0304
 
 
May 27, 2004
DOE imports Kindergarten Readiness data and assessment data into NCLB
data file.
 
 
DOE calculates AYP data for use in NCLB SPARs.
 
June 28, 2004
Last day for districts to update Survey 2 and Survey 3 data for indicators
included in NCLB SPARs.
 
July 6 - 9, 2004
 
DOE reviews final sample reports.
 
 
July 12 – 22, 2004
DOE processes corrections, as needed.
 
July 23, 2004
NCLB SPARs are made available to districts via electronic file.
Raw data file =
DPS##.GE.F70396.Y0304
 
NCLB SPAR print file =
DPS##.GE.F70405.Y0304
  
 
 
AYP print file released:
DPS##.GE.F70417.Y0304
 
 
July/August 2004
Schools and districts distribute reports (or notification of availability of reports)
to parents no later than the beginning of the school year.

Attachment 2
 
File Names for NCLB SPAR Production and Data Verification
 
 
Data set names are listed below, with a double pound sign (##) used as a placeholder for the two-digit district
number.
 
NCLB SPAR raw data file:
DPS##.GE.F70396.Y0304
 
NCLB SPAR print file:
DPS##.GE.F70405.Y0304
 
AYP Report print file:
DPS##.GE.F70417.Y0203
 
 
 
Classes Taught by In-Field/Out-of-Field Teachers, Verification File:
DPSxx.GE.F70406.Y0304
 
 
 
Classes Not Taught by Highly Qualified Teachers, Verification File:
DPSxx.GE.F70407.Y0304
 
Detailed file on HQT and In-Field/Out-of-Field:
DPS##.GQ.F63291.Y0304
 
COBOL record layout (pending):
DPS.FORMAT.TECH.Y0304
 
 

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