FLORIDA DEPARTMENT OF EDUCATION
     
     
     
     
     
     
     
     
     
     
     
     
    S
      
    TATE BOARD OF EDUCATION
     
    F. PHILIP HANDY,
    Chairman
     
    T. WILLARD FAIR,
    Vice Chairman
     
     
    Members
     
    LINDA J. EADS, ED.D.
     
    CHARLES PATRICK GARCÍA
     
    JULIA L. JOHNSON
     
    WILLIAM L. PROCTOR, PH.D.
     
     
    LINDA K. TAYLOR
     
     
    JIM HORNE
    Commissioner of Education
     
      
     
     
     
    March 19, 2004
     
    To:
      
    School District Superintendents
     
    From:
    Christy Hovanetz
    Evaluation
    and
    Reporting Office, Director
     
    Subject:
    2003-04 Accountability Measures Corrections to Student Information
     
     
    The 2003-04 Accountability Measures process has begun. The Membership file that will
    be used for the 2003-04 Accountability Measures is available for districts to download
    from the Northwest Regional Data Center for data corrections.
     
    As you are aware, we have only one data review process and one appeal process for both
    school grades and AYP to accommodate the release of school letter grades in early June
    2004 and AYP determinations the following week. Our commitment to meeting this
    earlier reporting calendar requires your commitment as well.
     
    It is critical that school districts take additional steps to ensure the accuracy of student
    data during this student data corrections window beginning today and ending on April 23,
    2004, and the FCAT data corrections window from April 30, 2004 through May 14,
    2004. The Department will work closely with you to accurately prepare the data used to
    calculate school grades and make AYP determinations; however, it is essential that your
    staff review data and make corrections according to the schedule established by the
    Department. Appeals to schools grades and AYP review requests will not be accepted
    for student or FCAT data that was not corrected during these data correction processes.
     
    The Department will be providing several opportunities for review of the data prior to the
    release of school grades and AYP. Because of these opportunities, corrections to the data
    must be made prior to the Department releasing school grades and AYP. A review period
    is provided to ensure that the Department has correctly applied the corrections you

    School Superintendents
    March 19, 2004
    Page 2
     
    submitted. The due dates in the attached timeline have been established to ensure a
    timely release of school grades and AYP determinations, and were discussed with your
    staff during teleconferences on February 2 and 4.
     
    April 23, 2004 – Deadline for district review of student classifications and full
    academic year status (matching survey 2 and survey 3) and submission of
    corrections.
     
    May 14, 2004 – Deadline for district review of FCAT identification numbers not
    matching survey 3 student identification numbers and submission of corrections.
     
    Detailed instructions for submitting data corrections are attached, as well as the form for
    uploading data to the Department’s secure website.
     
    Thank you in advance for ensuring the accurate and timely submission of all data.
    Working together we can ensure the accuracy of the data processed, get results to you
    earlier, and reduce the number of appeals. Please contact Christy Hovanetz in the
    Evaluation and Reporting Office at 850-245-0411 with any questions.
     
    Attachments
    Instructions for submitting student data corrections and important future dates
    Form for submitting data corrections
    Validation rules for submitting student data corrections
     
    cc: John
    Winn
    Jeanine Blomberg
    Cornelia S. Orr
    Martha Asbury
    Shan Goff
    Lisa Saavedra
    Michele Polland
    District Accountability Contacts
    District Assessment Contacts
     
    Exceptional Student Education Directors
     
    ESE Alternate Assessment Coordinators
    ESOL
    Coordinators
     
     
     
    2

    Back to top