FLORIDA DEPARTMENT OF EDUCATION

 

 

 

 

 

 

 

 

 

 

 

 

S

  

TATE BOARD OF EDUCATION

 

F. PHILIP HANDY,

Chairman

 

T. WILLARD FAIR,

Vice Chairman

 

 

Members

 

LINDA J. EADS, ED.D.

 

CHARLES PATRICK GARCÍA

 

JULIA L. JOHNSON

 

WILLIAM L. PROCTOR, PH.D.

 

 

LINDA K. TAYLOR

 

 

JIM HORNE

Commissioner of Education

 

  

 

 

 

March 19, 2004

 

To:

  

School District Superintendents

 

From:

Christy Hovanetz

Evaluation

and

Reporting Office, Director

 

Subject:

2003-04 Accountability Measures Corrections to Student Information

 

 

The 2003-04 Accountability Measures process has begun. The Membership file that will

be used for the 2003-04 Accountability Measures is available for districts to download

from the Northwest Regional Data Center for data corrections.

 

As you are aware, we have only one data review process and one appeal process for both

school grades and AYP to accommodate the release of school letter grades in early June

2004 and AYP determinations the following week. Our commitment to meeting this

earlier reporting calendar requires your commitment as well.

 

It is critical that school districts take additional steps to ensure the accuracy of student

data during this student data corrections window beginning today and ending on April 23,

2004, and the FCAT data corrections window from April 30, 2004 through May 14,

2004. The Department will work closely with you to accurately prepare the data used to

calculate school grades and make AYP determinations; however, it is essential that your

staff review data and make corrections according to the schedule established by the

Department. Appeals to schools grades and AYP review requests will not be accepted

for student or FCAT data that was not corrected during these data correction processes.

 

The Department will be providing several opportunities for review of the data prior to the

release of school grades and AYP. Because of these opportunities, corrections to the data

must be made prior to the Department releasing school grades and AYP. A review period

is provided to ensure that the Department has correctly applied the corrections you

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School Superintendents

March 19, 2004

Page 2

 

submitted. The due dates in the attached timeline have been established to ensure a

timely release of school grades and AYP determinations, and were discussed with your

staff during teleconferences on February 2 and 4.

•

 

April 23, 2004 – Deadline for district review of student classifications and full

academic year status (matching survey 2 and survey 3) and submission of

corrections.

•

 

May 14, 2004 – Deadline for district review of FCAT identification numbers not

matching survey 3 student identification numbers and submission of corrections.

 

Detailed instructions for submitting data corrections are attached, as well as the form for

uploading data to the Department’s secure website.

 

Thank you in advance for ensuring the accurate and timely submission of all data.

Working together we can ensure the accuracy of the data processed, get results to you

earlier, and reduce the number of appeals. Please contact Christy Hovanetz in the

Evaluation and Reporting Office at 850-245-0411 with any questions.

 

Attachments

Instructions for submitting student data corrections and important future dates

Form for submitting data corrections

Validation rules for submitting student data corrections

 

cc: John

Winn

Jeanine Blomberg

Cornelia S. Orr

Martha Asbury

Shan Goff

Lisa Saavedra

Michele Polland

District Accountability Contacts

District Assessment Contacts

 

Exceptional Student Education Directors

 

ESE Alternate Assessment Coordinators

ESOL

Coordinators

 

 

 

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