FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
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JIM HORNE
Commissioner of Education
F. PHILIP HANDY,
Chairman
T. WILLARD FAIR,
Vice Chairman
Members
LINDA J. EADS, ED.D.
CHARLES PATRICK GARCÍA
JULIA L. JOHNSON
WILLIAM L. PROCTOR, PH.D.
LINDA K. TAYLOR
MEMORANDUM
TO:
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District School Superintendents
FROM:
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Sharon Koon
Director, Office of Articulation
Theresa Antworth
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Director, State Scholarship and Grant Programs
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Office of Student Financial Assistance
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DATE:
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March 11, 2004
SUBJECT:
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Procedures to Record Private Postsecondary Dual Enrollment Courses on Public
High School Transcripts
As dual enrollment continues to grow, questions about accurately recording private
postsecondary dual enrollment courses on public
high school transcripts have arisen. Course
numbers listed on high school transcripts will affect Bright Futures and state university
admission evaluations, and a course summary view on FACTS.org, as well as the Talented 20
evaluations. Because transcripts submitted to the DOE High School Transcript Database are
used for other purposes, incorrect course numbers may mislead students about the use of their
dual enrollment coursework.
Postsecondary course numbers that are not part of the Statewide Course Numbering System
(SCNS) are not recognized by the Bright Futures evaluation system and transcripts with such
course numbers are returned as errors. It has been brought to our attention that many districts
are substituting a SCNS course number for the actual private postsecondary course number to
correct these errors. However, this practice results in the recording of information into the
evaluation system that is not an accurate reflection of the student’s permanent record.
The high school transcript must accurately reflect the actual course number and
title from the postsecondary institution where the course was taken.
Section
Sharon Koon
Director
Office of Articulation
325 W. GAINES STREET • SUITE 1401 • TALLAHASSEE, FL 32399-0400 • (850) 245-0427• www.fldoe.org
March 11, 2004
Page 2
1003.25, Florida Statutes, requires each principal to maintain a permanent cumulative record
for each student enrolled in a public K-12 school. State Board Rule 6A-1.0955 identifies the
“courses taken and record of achievement” as a component of the student’s permanent record.
Therefore, specific instructions, bulleted below, have been developed to more efficiently identify
private postsecondary dual enrollment courses on the public high school transcript. This
procedure should improve the accuracy of the high school transcript for multiple evaluation
purposes. This will also eliminate the error notices from the Bright Futures evaluation system.
Refer to the format definitions contained in Appendix I of the FASTER User’s Manual
http://www.firn.edu/faster/:
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On the IS04 (Course) format, items 7, 8 & 9 will identify the school of instruction. There
are codes for postsecondary institutions, both public (identified in Appendix C) and
private.
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Item 13 is the course number and should be entered as ZZZ9999 for private
postsecondary dual enrollment courses that are not part of the Statewide Course
Numbering System.
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Item 14 is the course title. Private postsecondary dual enrollment courses should be
coded beginning with the actual private postsecondary course number followed by as
much of the course name as will fit in the 20 character field.
We support the large number of dual enrollment students taking dual enrollment courses and
will continue to improve the process surrounding these programs. If additional clarification is
needed, please contact the following individuals:
Bright Futures Questions: JoAnn McGonagill at 1-888-827-2004
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Dual Enrollment Questions: Laura Hébert at (850) 245-9558
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Cc:
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MIS contacts
District Student Services Directors
District Guidance Supervisors
District Bright Futures Contacts
High School Principals
