FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
JIM HORNE
Commissioner of Education
F. PHILIP HANDY,
Chairman
T. WILLARD FAIR,
Vice Chairman
M
embers
LINDA J. EADS, ED.D.
CHARLES PATRICK GARCÍA
JULIA L. JOHNSON
WILLIAM L. PROCTOR, PH.D.
CONTACT PERSON(S):
NAME: David Montford
Martha Haynes
PHONE: (850) 245-0405
January 30, 2004
(850) 245-0400
SUNCOM: 205-0405
M E M O R A N D U M
205-0400
TO: District School Superintendents
COEFO:
04-29
FROM: Raymond Monteleone
SUBJECT: February 2003-04 FTE Student Survey
The 2003-04 Florida Education Finance Program (FEFP) February full-time equivalent (FTE)
student survey will be conducted the week of February 2-6, 2004. The FTE from this survey will
be used in the fourth calculation of the 2003-04 Florida Education Finance Program. The
2003-04 FTE General Instructions may be viewed at: http://www.firn.edu/doe/fefp/fteinstr.htm.
General Information
Attached are the following:
•
District FTE Certification Form Letter
•
Schedule of Program Numbers
•
Reporting Deadlines
The attached form letter, which certifies the July, October, and February
fundable
FTE, must be
signed by the superintendent or designee and submitted no later than Thursday, March 11, 2004.
The July and October survey PK-12 FTE totals provided in the letter must match the
RAYMOND MONTELEONE
Deputy Commissioner/Chief Operating and Education Financial Officer
325 WEST GAINES STREET • SUITE 1214 • TALLAHASSEE, FL 32399-0400 • (850) 245-0456 • www.fldoe.org
COEFO 04-29
January 30, 2004
Page 2
PK-12 unweighted FTE totals in the database as provided by the final FTE report, File 05107,
which was prepared immediately following the system cutoff on Sunday, November 23, 2003. If
amendments for the July and October surveys are provided by Friday, March 5, 2004, they
should also be reflected in the July and October FTE totals.
The 2003-04 FEFP provides
funding for more than 180 days only for students attending schools that are juvenile justice
facilities or the successful completion of direct instruction courses from the Florida Virtual
School. Therefore, FTE certified in this letter should only be reported by the Florida
Virtual School or earned in Department of Juvenile Justice (DJJ) programs which includes
DJJ facilities, PACE centers, and Marine Institutes. You may not report summer FTE for
funding if you are a franchise of the Florida Virtual School. No FTE should be reported
for Pilot K-8 Virtual Schools.
The February survey FTE total provided in the letter must match the unweighted FTE total in the
database as provided in the final FTE Report, File 05107, which will be processed immediately
following the system cutoff on Friday, March 5, 2004.
For the October and February
surveys, include all FTE with the exception of: (1) Intersession FTE which is identified
with a code of “A” on the Year Round/Extended School Year FTE indicator data element
on the Student Course Record format; and (2) Extended School Year FTE which is coded
with a “B” on the Year Round/Extended School Year Indicator data element, as this FTE
is not funded through the FEFP.
Florida Statute 1011.62(7) states in part, “If a district transfers a program to another institution
not under the authority of the district’s school board, including a charter technical career center,
the decline [in FTE] is to be multiplied by a factor of 0.15.” Please notify the Office of Funding
and Financial Reporting if this situation occurs in your district.
Report 60.021, Supplemental FTE Data File List, is available upon request by the school district
and provides DCF/DJJ, Advanced Placement, International Baccalaureate and Advanced
International Certificate of Education FTE by school.
For additional student information, consult the DOE Information Database Requirements:
Volume 1--Automated Student Information Systems Manual.
In the event it is necessary to FAX hard copy data in order to meet any of these deadlines, the
following FAX number should be used: (850) 245-9135 or SunCom 205-9135.
RM:DGM:js
Attachments
____________________________
ATTENTION: KAREN JOHNSON
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Due Date: March 11, 2004
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Date: ______________________
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Fax Number: (850) 245-9135
SunCom: 205-9135
Mr. David Montford
Florida Department of Education
Office of Funding and Financial Reporting
325 West Gaines Street, Room 824
Tallahassee, Florida 32399-0400
Dear Mr. Montford:
This letter certifies the July, October, and February fundable FTE to be used in the Fourth
Calculation of the 2003-04 Florida Education Finance Program (FEFP). The following
represents the total in the Department of Education Information Database as indicated by the
final FTE report, File 05107, for the July, October, and February survey periods (adjusted by any
amendments) for the ______________________ County School District. All appropriate
schools are represented.
Total Fundable PK-12 FTE
Florida Education Finance Program
July 2003 survey total ________________________________
October 2003 survey total ________________________________
February 2004 survey total ________________________________
Please Note
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For all districts other than the Florida Virtual School, only Department of Juvenile
Justice (DJJ) FTE are fundable in surveys 1 and 4.
Sincerely,
Signature of Superintendent
DM:js
Cost Factors and Program Numbers for 2003-04 Fiscal Year
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Cost
Program
Factors
Numbers
Program/Category
BASIC PROGRAMS
K-3 Basic
1.002
101
4-8 Basic
1.000
102
9-12 Basic
1.140
103
K-3 Basic, with ESE Services*
1.002
111
4-8 Basic with ESE Services
1.000
112
9-12 Basic with ESE Services
1.140
113
EXCEPTIONAL STUDENT EDUCATION
Support Level 4
3.948
254
Support Level 5
5.591
255
ENGLISH FOR SPEAKERS OF
OTHER LANGUAGES
ESOL
1.298
130
VOCATIONAL 9-12
Vocational 9-12
1.190
300
*
Include Prekindergarten Exceptional Students, if not Level 4 or Level 5.
FTE General Instructions
FTE Reporting Deadlines 2002-03 and 2003-04
2002-03
Survey 1
Survey Week: July 15-19, 2002
Due Date: August 2, 2002
State Processing: July 29 - September 20, 2002
Final Update/Amendment Date: May 2, 2003
Survey 2
Survey Week: October 7-11, 2002
Due Date: October 25, 2002
State Processing: October 21 - November 8, 2002
Final Update/Amendment Date: July 25, 2003
Survey 3
Survey Week: February 3-7, 2003
Due Date: February 21, 2003
State Processing: February 17 - March 7, 2003
Final Update/Amendment Date: November 21, 2003
Survey 4
Survey Week: June 16-20, 2003
Due Date: July 4, 2003
State Processing: July 7 - July 18, 2003
Final Update/Amendment Date: April 2, 2004
2003-04
Survey 1
Survey week: July 14-18, 2003
Due Date: August 1, 2003
State Processing: July 28 - September 19, 2003
Final Update/Amendment Date: April 30, 2004
Survey 2
Survey week: October 13-17, 2003
Due Date: October 31, 2003
State Processing: October 27 - November 14, 2003
Final Update/Amendment Date: July 30, 2004
Survey 3
Survey week: February 2-6, 2004
Due Date: February 20, 2004
State Processing: February 16 - March 5, 2004
Final Update/Amendment Date: November 19, 2004
Survey 4
Survey week: June 14-18, 2004
Due Date: July 2, 2004
State Processing: June 28 - July 16, 2004
Final Update/Amendment Date: April 1, 2005
