FLORIDA DEPARTMENT OF EDUCATION

?

STATE BOARD OF EDUCATION

JIM HORNE

Commissioner of Education

F. PHILIP HANDY,

Chairman

T. WILLARD FAIR,

Vice Chairman

M

embers

LINDA J. EADS, ED.D.

CHARLES PATRICK GARCÍA

JULIA L. JOHNSON

WILLIAM L. PROCTOR, PH.D.

CONTACT PERSON:

NAME: Judith Savoy

PHONE: (850) 245-0405

SUNCOM:

205-0405

November 18, 2003

CEFO:

04-23

TO:

FROM:

SUBJECT:

School Board Reorganization

As you know, Section 1001.371, F.S., requires that the school board reorganization meeting be

the third Tuesday after the first Monday in November of each year, which is November 18, 2003.

Two additional sections of law specify requirements for bonding new school board members

(Section 1010.07, F.S.) and the use of facsimile signatures (Section 116.34, F.S.). Each section

of law requires certain information to be filed with the Department of Education and the

Department of State. This memo provides information to assist you in meeting the filing

requirements.

Section 1001.371, F.S., requires that, following the November 18 reorganization meeting, the

Chairman and Secretary make and sign a copy of the proceedings of organization, including the

schedule for regular meetings, and the names and addresses of all school district officers. A

certified copy of the original should be filed with the Department of Education within two weeks

following the meeting. According to the statute, the due date this year will fall on December 2.

Please send this information to the following address:

RAYMOND MONTELEONE

DEPUTY COMMISSIONER AND CHIEF EDUCATION FINANCIAL OFFICER

325 W. GAINES STREET • SUITE 1514 • TALLAHASSEE, FL 32399-0400 • (850) 245-0505 • www.fldoe.org

---

CEFO 04-23

November 18, 2003

Page 2

Ms. Judith Savoy

?

Florida Department of Education

?

Office of Funding and Financial Reporting

?

Turlington Building, Room 824

?

325 West Gaines Street

?

Tallahassee, Florida 32399-0400

?

Section 1010.07, F.S., requires school board members and other school officials to be adequately

bonded.

The bonds should be filed with the Department of State.

In addition, Section

116.34, F.S., requires that manual signatures be filed with the Department of State prior to use of

a facsimile signature on any instrument defined in this section. The enclosed forms may be used

for filing this information. If you have any questions about the forms, please contact Suzie Still,

Department of State, at (850) 245-6256. Please send the completed forms to the following

address:

Ms. Suzie Still

?

Department of State

?

Division of Elections

?

Room L66, Collins Building

?

107 West Gaines Street

?

Tallahassee, Florida 32399-0250

?

RM:LC:js

Enclosures

---

State of Florida

?

Secretary of State

Division of Elections

Room 1802, The Capitol

Tallahassee, Florida 32399-0250

Bond

County of

KNOW ALL MEN BY THESE PRESENTS, That we,

(O

fficial’s Name)

as Principal, and

as Surety, are bound unto the Governor of the State of Florida, and his successors in office, in the

sum of $

Dollars, we hereby bind ourselves and each of our heirs,

executors, administrators, successors and assigns, jointly and severally.

THE CONDITION OF THIS OBLIGATION IS SUCH, That, whereas, said official

was

appointed

to hold this office for a term

(Name of Office)

beginning

and ending

and until his/her

successor is qualified according to the Constitution and Laws of the State of Florida.

NOW, THEREFORE, If the official shall faithfully perform the duties of his/her office

as provided by law, this obligation is void.

X

(Signature of Official)

Signed and Sealed this

day of

, 20 .

(Address of Main Surety Company)

(Name of Local Bonding Company)

(SEAL)

By

X

(

Address of Local Bonding Company)

(Signature of Licensed Resident Agent)

(Social Security Number of Licensed Resident Agent)

(Type Name of License Resident Agent)

The above is approved this

Signature:

Approved by:

day of

, 20

.

1bond.doc (10/21/98)

---

____________________________________________________________________________

OATH OF OFFICE

STATE OF FLORIDA

COUNTY OF _______________________

I DO SOLEMNLY SWEAR (OR AFFIRM) that I will support, protect and defend the Constitution and

Government of the United States and of the State of Florida; that I am duly qualified to hold office under the

Constitution of the State, and that I will well and faithfully perform the duties of

of which I am now about to enter, so help me God.

UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE READ THE

FOREGOING OATH AND THAT THE FACTS STATED IN IT ARE TRUE .

(1)

Signature

Date Signed

ACCEPTANCE

SECRETARY OF STATE

THE CAPITOL

TALLAHASSEE, FLORIDA 32399-0250

I accept the office of ______________________________________________________

_______________________________________. The above is the oath of office taken by me.

In addition to the above office I also hold the office of _________________________________.

My mailing address is:

home

office

(2)

(3)

Street or Post Office Box

Sign as you desire commission issued

City, State, Zip Code

Print or type name as signed above

Person taking oath sign on line (1) above. Sign acceptance on line numbered (3) after giving address on line (2).

DS-DE 56 (rev.9/99)

---

CERTIFICATE FOR FACSIMILE SIGNATURE

?

(Section 116.34, Florida Statutes)

State of Florida

County of

I,

(print name as to be signed below)

being

Duly appointed as

(state complete title or position)

Do hereby file with the Secretary of State my official signature for the purpose of

complying with Section 116.34, Florida Statutes, and do hereby certify that the

signature below is true, correct and manually subscribed by me.

UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE

READ THE FOREGOING OATH AND THAT THE FACTS STATED

IN IT ARE TRUE .

Signature

Date signed

Print Name as signed

Business Address

City State Zip Code

DE-DE 3 (Rev.10/99)