CONTACT
PERSON(S):
NAME:
David
Montford
Martha
Haynes
PHONE:
(850)
245-0405
(850)
245-0400
November 6, 2003 SUNCOM:
205-0405
205-0400
04-18
CEFO:
MEMORANDUM
TO:
District School Superintendents
FROM: Raymond
Monteleone
SUBJECT:
October 2003-04 FTE Student Survey
The 2003-04 Florida Education Finance Program (FEFP) October full-time equivalent (FTE)
student survey was conducted the week of October 13-17, 2003. The FTE from this survey will
be used in the third calculation of the 2003-04 Florida Education Finance Program. The 2003-04
FTE General Instructions may be viewed at: http://www.firn.edu/doe/fefp/fteinstr.htm.
General Information
Attached are the following:
•
District FTE Certification Form Letter
•
Schedule of Program Numbers
•
Reporting Deadlines
CEFO 04-18
November 6, 2003
Page 2
The attached form letter, which certifies the July and October
fundable
FTE, must be signed by
the superintendent or designee and submitted no later than Thursday, November 20, 2003. The
July survey PK-12 FTE totals provided in the letter must match the PK-12 unweighted FTE
totals
in the database as provided by the final FTE report, File 05107, which was prepared immediately
following the system cutoff on Friday, September 19, 2003. If amendments for the July survey
are provided by Friday, November 14, 2003, they should also be reflected in the July FTE total.
The 2003-04 FEFP provides funding for more than 180 days only for students attending
schools that are juvenile justice facilities or the successful completion of direct instruction
courses from the Florida Virtual School. Therefore, FTE certified in this letter should only
be reported by the Florida Virtual School or earned in Department of Juvenile Justice
programs which includes DJJ facilities, PACE centers, and Marine Institutes.
You may
not report summer FTE for funding if you are a franchise of the Florida Virtual School.
No FTE should be reported for Pilot K-8 Virtual Schools.
The October survey FTE total provided in the letter must match the unweighted FTE total in the
database as provided by the final FTE Report, File 05107, which will be processed immediately
following the system cutoff on Friday, November 14, 2003.
For the October and February
surveys, include all FTE with the exception of: (1) Intersession FTE which is identified
with a code of “A” on the Year Round/Extended School Year FTE Indicator data element
on the Student Course Record format; and (2) Extended School Year FTE which is coded
with a “B” on the Year Round/Extended School Year Indicator data element, as this FTE
is not funded through the FEFP.
Florida Statute 1011.62(7) states in part, “If a district transfers a program to another institution
not under the authority of the district’s school board, including a charter technical career center,
the decline [in FTE] is to be multiplied by a factor of 0.15.” Please notify the Office of Funding
and Financial Reporting if this situation occurs in your district.
Report 60.021, Supplemental FTE Data File List, is available upon request by the school district
and provides DCF/DJJ, Advanced Placement, International Baccalaureate and Advanced
International Certificate of Education FTE by school.
For additional student information, consult the DOE Information Database Requirements:
Volume 1--Automated Student Information Systems Manual.
In the event it is necessary to FAX hard copy data in order to meet any of these deadlines, the
following FAX number should be used: (850) 245-9135 or SunCom 205-9135.
RM:DGM:mm
Attachments
ATTENTION: KAREN JOHNSON
Due Date: November 20, 2003
Date: ______________________ Fax Number: (850) 245-9135
SunCom: 205-9135
Mr. David Montford
Florida Department of Education
Office of Funding and Financial Reporting
325 W. Gaines Street, Room 824
Tallahassee, Florida 32399-0400
Dear Mr. Montford:
This letter certifies the July and October fundable FTE to be used in the Third Calculation of the
2003-04 Florida Education Finance Program (FEFP). The following represents the total in the
Department of Education Information Database as indicated by the final FTE report, File 05107,
for the July (adjusted by any amendments) and October survey periods for the
______________________ County School District. All appropriate schools are represented.
Total Fundable PK-12 FTE
Florida Education Finance Program
July 2003 survey total ________________________________
October 2003 survey total ________________________________
Please Note
: For all districts other than the Florida Virtual School, only Department of Juvenile
Justice (DJJ) FTE are fundable in surveys 1 and 4.
Sincerely,
____________________________
Signature of Superintendent
DM:mm
Cost Factors and Program Numbers for 2003-04 Fiscal Year
FTE General Instructions
FTE Reporting Deadlines 2002-03 and 2003-04
2002-03
Survey 1
Survey Week: July 15-19, 2002
Due Date: August 2, 2002
State Processing: July 29 - September 20, 2002
Final Update/Amendment Date: May 2, 2003
Survey 2
Survey Week: October 7-11, 2002
Due Date: October 25, 2002
State Processing: October 21 - November 8, 2002
Final Update/Amendment Date: July 25, 2003
Survey 3
Survey Week: February 3-7, 2003
Due Date: February 21, 2003
State Processing: February 17 - March 7, 2003
Final Update/Amendment Date: November 21, 2003
Survey 4
Survey Week: June 16-20, 2003
Due Date: July 4, 2003
State Processing: July 7 - July 18, 2003
Final Update/Amendment Date: April 2, 2004
2003-04
Survey 1
Survey week: July 14-18, 2003
Due Date: August 1, 2003
State Processing: July 28 - September 19, 2003
Final Update/Amendment Date: April 30, 2004
Survey 2
Survey week: October 13-17, 2003
Due Date: October 31, 2003
State Processing: October 27 - November 14, 2003
Final Update/Amendment Date: July 30, 2004
Survey 3
Survey week: February 2-6, 2004
Due Date: February 20, 2004
State Processing: February 16 - March 5, 2004
Final Update/Amendment Date: November 19, 2004
Survey 4
Survey week: June 14-18, 2004
Due Date: July 2, 2004
State Processing: June 28 - July 16, 2004
Final Update/Amendment Date: April 1, 2005