FLORIDA DEPARTMENT OF EDUCATION
    �
    STATE BOARD OF EDUCATION
    F. PHILIP HANDY,
    Chairman
    €
    T. WILLARD FAIR,
    Vice Chairman
    €
    Members
    €
    SALLY B RADSHAW
    LINDA J. E ADS, ED.D.
    CHARLES PATRICK G ARCÍA
    JULIA L. JOHNSON
    WILLIAM L. P ROCTOR, PH.D.
    TO:
    ?
    District Superintendents
    District MIS Directors
    FROM:
    Debra L. Dukes, Ed.D
    DATE:
    October 22, 2003
    JIM HORNE
    Commissioner of Education
    M E M O R A N D U M
    SUBJECT:
    Follow up information regarding Transcript Transmissions for FACTS.org
    This memo is a follow-up to the notice sent 10/17/03 in reference to submitting transcripts to the Bright Futures
    Scholarship System in support of the
    High School Academic Evaluations on FACTS.org.
    Several issues have
    been raised concerning the attached chart that reported each districts’ submitted transcripts by student classification.
    The chart indicated the number of transcripts that had been
    correctly submitted, received
    ,
    and loaded
    into the
    system. If the number of transcripts identified by the chart for your district does not match your records, there are
    several possibilities for the discrepancies. Please review the following trouble-shooting scenarios.
    1.
    ?
    Transcripts submitted with incorrect values for
    Addressed School
    are not counted. The correct values are:
    Freshmen 0770; Sophomores 0670; Juniors 0570; Seniors 0470.
    2.
    ?
    Transcripts submitted without 2003-2004 courses/courses in progress are not counted as being correctly
    transmitted. Updated academic information for the current academic year must be included.
    3.
    ?
    To confirm the correct number of transcripts for each classification (Frosh, Soph, Jr, Sr), review the final
    page of your district’s Cumulative Evaluation Report.
    4.
    ?
    A small percentage of transcripts received by the districts were not loaded into the system as of the date of
    the attached report/chart. This information also appeared in the previous memo. Information on the
    chart/report was current as of October 15, 2003.
    If you have further questions regarding the submission of transcripts, please review the
    Instructions for Submitting
    Transcripts
    attached to this memo. Technical questions regarding the submission of transcripts should be
    addressed to Dianne Cox, Dianne.Cox@fldoe.org, (850) 245-9754; (SC) 205-9754.
    DLD/yh
    Attachments
    C:
    Dianne Cox
    High School Principals
    District Bright Future Representatives
    District Guidance Supervisors
    CONNIE GRAUNKE
    Executive Director
    Florida Center for Advising & Academic Support
    EXECUTIVE OFFICE • 325 W. GAINES STREET • SUITE 1414 • TALLAHASSEE, FL 32399 • (850) 245-0518 •FAX (850) 245-9532
    OPERATIONS OFFICE • 4202 EAST FOWLER AVENUE • AOC200 • TAMPA, FL 33620 • (813) 974-6346 •FAX (813) 974-4205

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