FLORIDA DEPARTMENT OF EDUCATION (DOE)
Request for Proposal (RFP)
I.
GRANT OVERVIEW:
Division/Office
Title
Specific Funding
Authority
Funding Purpose
Funding Priorities
Support for Reading
Initiative
Dissemination and
Marketing Plan
Reporting Outcomes
Target Population
Eligible Applicants
Type of Award
K-12 Education, Bureau of Instructional Support and Community Services
(BISCS), Intervention and Prevention Services
Alternative Schools/Public Private Partnerships
This project provides funding for Alternative Schools/Public Private
Partnerships serving at least 400 disruptive and low performing students per
school in grades 6-12.
The program must provide proof of educational progress in reading and
mathematics which has been demonstrated in existing programs with similar
student populations. The program shall operate in a separate school facility
provided by the education provider serving at least 400 students per school.
The alternative education provider program must have at least five years of
experience successfully serving this student population. The design of the
school shall include small learning communities and areas of support services
provided by community-based providers. The district school board may
contract with a non-profit or for-profit organization to operate the program
including the provision of personnel, supplies, equipment, and/or facilities.
All proposals must address how the project will support Just Read, Florida!
reading initiative.
Proposals must address how information about the project will be disseminated
and marketed to appropriate populations.
Grantees must submit quarterly progress reports and a final report on project
outcomes at the conclusion of the project period to
Mr. Roger Henry
Intervention and Prevention Service.
Florida Department of Education
325 W. Gaines St.
Turlington Building, Room 501
Tallahassee, FL 32399-0400
The targeted population will be disruptive, retained, expelled, suspended, and
academically low performing students in grades 6-12.
All Florida Public School Districts
Applicants must clearly indicate whether the proposal is for a new project or
for funding to a continuation project on the Project Application Form, DOE
100A, under section A, Program Name.
Discretionary Competitive
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Total Funding Amount
Range of Awards
Program Period
Budget Period
Funding Method
Letter of Intent
Contact Persons
Application Due Date
Delivery Address
Conditions for
Acceptance
General Terms,
Assurances and
Conditions for
Participation in
Federal and State
Programs
$4,000,000
No school district will receive more than 60% of the total funding amount.
All approved projects will have a maximum of 18 months of school operations
to expend the funds, but applicants must specify how the requested grant
award will be allocated during the program period. Proposals must specify the
amount of grant funding per student over the proposed period of school
operations. Proposals must identify the total amount of funding per student
including the proposed grant award and other state local, and federal sources.
The program period specific to each approved project will be identified on the
DOE 200 Project Award Notification.
July 1, 2003 through June 30, 2004
Payment will be made in quarterly payments, with all funds paid prior to the
end of the budget period. Funding will be distributed to the school district
when a contract with a qualified alternative education provider is submitted to
the DOE.
If a partnership agreement has not been executed with the alternative education
provider at the time the grant proposal, a letter of intent signed by the school
district superintendent indicating the school district’s plans to proceed with a
partnership agreement must be submitted within 30 days of the DOE 200
Project Award Notification The letter of intent must indicate that a partnership
agreement will be signed within two months of the DOE 200 Project Award
Notification and that the alternative school operations will commence within
twelve months of the award.
Roger Henry, 850/ 245-0481; Suncom: 205-0481; Fax: 850/ 245-9957; E-
mail: Roger.Henry
@
fldoe.org
Proposals must be received at the delivery address no later than November 21,
2003, by close of business.
Bureau of Grants Management
Florida Department of Education
325 West Gaines Street
Turlington Building, Room 325
Tallahassee, Florida 32399-0400
Telephone: (850) 245-0498; Suncom: 205-0498
Proposals shall become considered for award after the DOE has received a
project proposal containing
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the Project Application Form (DOE 100A) with an original authorized
signature;
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the DOE 101 Budget Narrative Form;
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the Additional Assurances – All Projects form; and,
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all program and fiscal information specified in the RFP instructions.
The Florida Department of Education (DOE) has developed and implemented
a document entitled,
General Terms, Assurances, and Conditions for
Participation in Federal and State Programs
, to comply with:
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34 CFR 76.301 of the Education Department General Administration
Regulations (EDGAR) which requires local educational agencies to submit
a common assurance for participation in federal programs funded by the
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Technical / Format
Requirements
Narrative
Requirements
Method of Selection
U.S. Department of Education;
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applicable regulations of other federal agencies; and
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state regulations and laws pertaining to the expenditure of state funds.
To receive funding, applicants must have on file with the DOE, Office of the
Comptroller, a signed statement by the agency head certifying applicant
adherence to these General Assurances for Participation in State or Federal
Programs. The complete text may be found in section D of the DOE
document,
Project Application and Amendment Procedures for Federal and
State Programs
(Green Book), which can be accessed at
http://www.firn.edu/doe/comptroller/pdf/section-d.pdf. A hard copy is
available upon request.
The certification of adherence filed by school districts with the DOE
Comptroller’s Office shall remain in effect indefinitely unless a change occurs
in federal or state law, or there are other changes in circumstances affecting a
term, assurance, or condition; and does not need to be resubmitted with this
proposal.
The project narrative should be prepared using a 12-point font size, 1”
margins, and single sided typed 8.5 x 11-inch sized pages. Applicants must
submit four copies of the completed proposal. One of the four copies
submitted must bear an original signature. The signature should be made in an
ink color other than black to help reviewers determine which is the original
signature copy. The original and copies may be stapled, but no other binding
will be acceptable.
Proposals should be assembled in the same order as described in this section.
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Project Application Form
(DOE 100A) – This form should be the cover
or first page of your project proposal. Proposals signed by an official
other than the school district superintendent must include a letter signed by
the superintendent, or documentation citing action of the governing body
delegating authority to the person to sign on behalf of the superintendent.
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Budget Narrative Form
(DOE 101) – Each budget page should be
completed per the instructions to this form, with a specific description and
the budget amount for each type of expenditures. Applicants must identify
the school district and provide a subtotal or grand total at the bottom of the
budget page(s).
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Additional Assurances – All Projects
– This page specifies the
applicant's adherence to additional project requirements. These assurances
must be submitted without modification as part of the completed proposal
document. Proposals submitted without this page will not be
recommended for funding. Adherence to assurances is subject to
monitoring by the DOE/BISCS.
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Scoring Criteria –
Proposals should address the items specified, and in
the same order as presented, in the section
Scoring Criteria
, pages 4-5.
A committee composed of state and local educational professionals will review
proposals. Each proposal will be read and reviewed by more than one reader,
scored on each of the proposal review criteria, scores averaged, results
discussed, priorities listed and recommendations made to the Commissioner of
Education. Funds will be distributed to school districts for new programs or
for continuation of current programs that achieve highest scores on funding
criteria. Budget negotiations will follow the final acceptance of the
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recommendations. Successful applicants will receive an approved Project
Award Notification.
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Scoring Criteria (Total
Points Possible =100)
1)
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Support for Reading Initiative
(5 Points)
a)
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Described how the project will support the DOE reading initiative, Just
Read, Florida! (information about the initiative is available at
http://www.justreadflorida.com/).
2)
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Dissemination and Marketing Plan
(5 Points)
a)
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Addressed the methods the proposal will use to share information on
all program aspects with the targeted population.
3)
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Project Design
(20 Points)
a)
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Demonstrated sufficient proof of improving reading and mathematics
by at least one grade level as assessed and aligned with the Florida
Comprehensive Assessment Test (FCAT).
b)
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Demonstrated a track record of increasing academic achievement
among enrolled students.
c)
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Demonstrated proof of at least five consecutive years of experience
successfully serving students in grades 6-12 in schools of at least 400
students.
d)
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Ability to operate programs in a separate school facility designed with
small learning communities with at most a 1:10 adult to student
staffing ratio.
e)
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Ability to operate programs which provide area support services by
community-based providers for students.
f)
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Specified amount of grant funding per student over the proposed
period of school operations.
g)
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Identified total amount of funding per student, including the proposed
grant award and other federal, state, and local sources.
4)
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Project Implementation
(20 Points)
a)
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Define the target population to be served, the number of students to be
served, and the process for student selection.
b)
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Describe the separate school facility and other provisions negotiated
with the school board.
c)
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Align the measurable student performance outcomes with the project
mission.
d)
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Describe measurable student performance outcomes with targets on
metrics of student attendance and behavior.
e)
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Describe the procedural activities, timelines, and organizational
structures to be used to make the project fully operational.
5)
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Instructional Intervention
(20 Points)
a)
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Specify the curriculum content, including a correlation with the
Sunshine State Standards, to be used in the program that would lead
towards grade promotion and school graduation.
b)
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Demonstrate that student reading and mathematics will be improved
by at least 1.5 grade levels as assessed with the FCAT.
c)
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Identify the general methodology that teachers will use in providing
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instruction to students.
d)
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Describe the small learning communities and how they will be utilized
and staffed to provide services to the target population.
e)
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Illustrate how direct assessment of student performance will be made
and reported to the student, the district, and the students’ parents.
f)
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Describe the support services that will be provided to the target
population and identify the community-based groups that will provide
those services.
6)
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Personnel Development
(10 Points)
a)
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Identify clear, measurable objectives for teacher training during the
initial orientation to the proposed educational program and for on-
going development throughout the course of the program.
b)
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Identify the method and process for training staff during the planning
and development stages, which must include teaching staff, support
services providers, and administrative staff.
c)
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Identify the qualifications for teachers and paraprofessionals and the
number of staff to be employed.
d)
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Describe how staff will be continuously apprised of student
performance metrics.
7)
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Project Evaluation
(10 Points)
a)
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Describe a plan to assess the overall effectiveness of the educational
program provided.
b)
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Describe how and what student performance outcome data will be
collected.
c)
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Explain how student feedback on the quality of the program will be
collected.
8)
Collaboration/Partnership
(10 points)
a)
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Identify the internal and/or external partners and describe how these
partners will be involved in the project.
b)
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Specify the proposed alternative education partner that will plan,
implement, and evaluate the project (i.e., company name, executive
officer, corporate address, telephone number, non-profit or for-profit
status, educational program title).
c)
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Identify the specific roles of each partner in the program (i.e., non-
profit entity will provide personnel, supplies, equipment, and/or
facilities; the district school board will provide data collection
services, FTE reporting services, and program supervision).
d)
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Describe the program facility and provide the assurance that size of
space and occupant design capacity meet criteria as provided by state
board rules.
e)
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Demonstrate the achievements of the alternative education provider
over a five-year period of successful operation of successful
experience in serving a similar population of students.
Implementation
Requirements
All funded projects and any amendments are subject to the procedures outlined
in the Project Application and Amendment Procedures for Federal an State
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Programs (Green Book) and the
General Assurances for Participation in
Federal and State Programs
. These procedures and documents can be
accessed on-line at http://www.firn.edu/doe/comptroller/gbook.htm.
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Non-allowable expenditures include indirect cost; financial incentives for
students; non-educational projects, gifts or other materials not directly
related to the education of students; salaries of regular or temporary
employees; food; or transportation of students.
Fiscal Requirements
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All project recipients must submit a complete DOE 399 form, Final Project
Disbursement Report, with a check issued to the DOE for any unexpended
funds, by the date specified on the DOE 200 form, Project Award
Notification.
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Project Application Form (DOE 100A)
Attachments
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Budget Narrative Form (DOE 101)
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Additional Assurances – All Projects
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Instructions for Completion of DOE 100A
A.
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If not pre-printed, enter name of the program for which funds are requested.
B.
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Enter name and mailing address of eligible applicant. The applicant is the public or non-public
entity receiving funds to carry out the purpose of the project.
C.
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Enter the total amount of funds requested for this project.
D.
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Enter requested information for the applicant’s contact person. This is the person responsible for
responding to all questions regarding information included in this application.
E.
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The original signature of the appropriate agency head is required.
The agency head is the
school district superintendent, university or community college president, state agency
commissioner or secretary, or the president/chairman of the Board for other eligible applicants.
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Note:
Applications signed by officials other than the appropriate agency head identified above
must have a letter signed by the agency head, or documentation citing action of the governing body
delegating authority to the person to sign on behalf of said official. Attach the letter or
documentation to the DOE 100A when the application is submitted.
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________________________________________________
FLORIDA DEPARTMENT OF EDUCATION
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Project Application
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TAPS Number
4C063
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B)
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E)
Please return to:
Florida Department of Education
Bureau of Grants Management
Room 325 Turlington Building
325 West Gaines Street
Tallahassee, Florida 32399-0400
Telephone: 850 245-0498
Program Name:
Alternative Schools/Public Private
Partnerships
______ New Program or ____ Continuing Program
DOE USE ONLY
Date Received
Name and Address of Eligible Applicant:
Project Number (DOE Assigned
Applicant Contact Information
Contact Name:
Mailing Address:
Telephone Number:
SunCom Number:
Fax Number:
E-mail Address:
CERTIFICATION
I, ______________________________________________,
Please Type Name)
do hereby certify that all facts, figures, and
representations made in this application are true, correct, and consistent with the statement of general assurances and specific
programmatic assurances for this pro ect. Furthermore, all applicable statutes, regulations, and procedures; administrative
and programmatic requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure
proper accountability for the expenditure of funds on this pro ect. All records necessary to substantiate these requirements
will be available for review by appropriate state and federal staff. I further certify that all expenditures will be obligated on
or after the effective date and prior to the termination date of the pro ect. Disbursements will be reported only as appropriate
to this pro ect, and will not be used for matching funds on this or any special pro ect, where prohibited.
Further, I understand that it is the responsibility of the agency head to obtain from its governing body the authorization for
the submission of this application.
Total Funds Requested:
DOE USE ONLY
Total Approved Project:
Signature of Agency Head
DOE 100A
Revised 01/03
Jim Horne, Commissioner
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DOE 101 Instructions
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Budget Narrative Form
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This form should be completed based on the instructions outlined below, unless instructed otherwise in the Request for
Proposal (RFP) or Request for Application (RFA).
A.
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Enter Name of Eligible Recipient.
B.
(DOE USE ONLY)
COLUMN 1 - OBJECT:
SCHOOL DISTRICTS:
Use the three digit object codes as required in the Financial and Program Cost Accounting and
Reporting for Florida Schools Manual,(“Red Book”)which can be accessed on-line at
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http://www.firn.edu/doe/fefp/redtoc.htm.
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COMMUNITY COLLEGES:
Use the first three digits of the object codes listed in the Accounting Manual for Florida’s
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Public Community Colleges.
UNIVERSITIES AND STATE AGENCIES:
Use the first three digits of the object codes listed in the Florida Accounting
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Information Resource Manual.
OTHER AGENCIES:
Use the object codes as required in the agency’s expenditure chart of accounts.
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COLUMN 2 – ALL APPLICANTS:
ACCOUNT TITLE:
Use the account title that applies to the object code listed in accordance with the agency's
accounting system.
NARRATIVE:
Provide a detailed narrative for each object code listed. For example:
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SALARIES
- describe the type(s) of positions requested. Use a separate line to describe each type of position.
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OTHER PERSONAL SERVICES
– describe the type of service(s) and an estimated number of hours for each type of
position. OPS is defined as compensation paid to persons, including substitute teachers not under contract, who
are employed to provide temporary services to the program.
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PROFESSIONAL/TECHNICAL SERVICES
- describe services rendered by personnel, other than agency personnel
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employees, who provide specialized skills and knowledge.
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CONTRACTUAL SERVICES AND/OR INTER-AGENCY AGREEMENTS
- provide the agency name and description of the
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service(s) to be rendered.
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TRAVEL
- provide a description of each type of travel to be supported with project funds, such as conference(s), in
district or out of district, and out of state. Do not list individual names. List individual position(s) when travel
funds are being requested to perform necessary activities.
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CAPITAL OUTLAY
- provide the type of items/equipment to be purchased with project funds.
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INDIRECT COST
- provide the percentage rate being used. Use the current approved rate. (Reference the DOE
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Green Book for additional guidance regarding indirect cost.)
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COLUMN 3 – MUST BE COMPLETED FOR ALL SALARIES AND OTHER PERSONAL SERVICES.
FTE
- Indicate the Full Time Equivalent (FTE based on a 40 hour workweek) number of positions to be funded.
Determine FTE by dividing the standard number of weekly hours (40) for the position into the actual work hours to be
funded by the project.
COLUMN 4
AMOUNT -
Provide the budget amount requested for each object code.
C.
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TOTAL -
Provide the total for Column (4) on the last page
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Must be the same amount as requested on the
DOE-100A or B.
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