FLORIDA DEPARTMENT OF EDUCATION
Request for Proposal
I. Grant Overview
Division/Office
Title
Specific Funding
Authority
Funding Purpose
Funding Priorities
Support for Reading
Initiative
Reporting Outcomes
Dissemination and
Marketing Plan
Target Populations
Eligible Applicants
Type of Award
Total Funding Amount
Funding Period
Technical Support
Required Forms
Office of Family and Community Outreach (OFCO)
Governor’s Mentoring Initiative: School-Based 3
rd
Grade
State, Specific Appropriation 4C of CRSB2A
The purpose of the application is to provide mentoring services for students as part of
the Governor’s Mentoring Initiative to improve academic student performance.
•
?
Enhancing instruction or providing mentoring activities to improve student
performance among “struggling” 3
rd
graders
•
?
Local schools may collaborate or contract with local foundations, nonprofit
organizations or others.
•
?
A portion of the funds should be used to support a part-time mentor coordinator
•
?
Priority given to “C”, “D” and “F” schools
•
?
Preference will be given to applicants that implement the Governor’s Mentoring
Initiative’s Reading Curriculum Guide
Applicants are required to address how the project will support Just Read, Florida!
See narrative and scoring criteria on pages 3-5.
Awarded recipients will be required to submit a final report by June 30, 2004 to
include numbers of served, contact hours, mentors recruited, data collected
representing academic achievement, pre-and post assessments used to determine
growth, etc.
Applicants are required to address how information about the project will be
disseminated and marketed to appropriate populations. See narrative and scoring
criteria on pages 3-5.
Students of Public Elementary or University Laboratory Schools
•
?
School districts on behalf of individual schools
•
?
Nonprofit organizations in conjunction with school districts
Competitive Discretionary
?
$275,000 Total with awards not to exceed $5,000 per individual school site or non-
?
profit site
?
July 1, 2003 – June 30, 2004
?
Traci Cotton at (850) 245-0815 Traci.Cotton@fldoe.org
?
Project Application Form (
DOE 100A
)
?
Budget Narrative Form (
DOE 101
)
?
General Terms, Assurances Document for Non-profit Organizations
?
These forms are attached. No other forms are required.
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II. Federal Requirements
Programs. The complete text of the assurances may be found at
(A hard copy is available upon request).
;
application.
B. The proviso language in
Specific Appropriation 4C
C.
The
model for potential replication.
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Application Due Date
September 15, 2003 by the close of business
There are no federal requirements that must be addressed by this application.
III. State Requirements
A.
The Department of Education has developed and implemented a document entitled, General
Terms, Assurances and Conditions for Participation in Federal and State Programs, to
comply with state regulations and laws pertaining to the expenditure of state funds.
In order to receive funding, the applicant must have on file with the Department of
Education, Office of the Comptroller, a signed statement by the agency head certifying
applicant adherence to the General Assurances for Federal and State Participation in
http://www.firn.edu/doe/bin00007/gbook.htm.
School Districts, Community Colleges, Universities and State Agencies
The certification of adherence filed with the Department of Education Comptroller’s Office shall
remain in effect indefinitely unless a change occurs in federal or state law, or there are other
changes in circumstances affecting a term, assurance, or condition and does not need to be
resubmitted with this application.
Private Colleges, Community Based Organizations, and Other Agencies
Certification of adherence to the General Assurances for Participation in Federal and State
Programs, and any conditions that are unique to a particular grant, shall be included in the project
for discretionary projects directs the
Department of Education to provide funding to student assistance initiatives. The applicant
is encouraged to collaborate with external partner(s) in the development of the application.
If the partner(s) feels invested in the project, the quality of effort will be greater. Businesses
are accustomed to project planning, operations analysis, and marketing ideas to their
customers. At the same time, they look to school officials to administer the project.
The Department of Education is seeking new and innovative ways to dramatically improve
student performance for third grade students.
Please outline a descriptive and prescriptive
approach for each participant and include how progress will be attained, monitored,
assessed, and tracked for each individual receiving services from this funding.
application must document strategies that will impact overall achievement and serve as a
The application should address the following:
•
?
Improve low performing schools with evidence of unmet needs for “struggling’ third graders;
•
?
Improve schools and the academic achievement of the intended population;
•
?
Improve other corollary outcomes such as attendance and behavior; however, not as the
primary focus of the project;
•
?
Design school-based strategies; and
•
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Provide meaningful community and external involvement to support the school(s)’
commitment to enable the project to become self-sustaining in the future.
NARRATIVE QUESTIONS
I.
?
NEED
Identify the schools to be served by the project and how funds will impact each
site.
Identify the needs of the targeted group of students, particularly learning needs.
II.
?
PROJECT DESIGN
?
Provide your focus and strategy for academic improvement, including mentoring
and instructional activities.
?
Provide a time line for the project which reflects when it will
start and when it will be fully operational.
III.
?
PROJECT MANAGEMENT
?
Identify who will manage the project, providing qualifications,
tasks and amount of time dedicated to the project.
IV.
?
COORDINATION AND COLLABORATION
?
Describe your plan for internal and external collaboration and how
community involvement will help make your project self-sustaining.
V.
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SUPPORT FOR READING
?
Describe how the project will support the Department’s reading initiative,
Just Read, Florida! Information about the initiative is available at
http://www.flboe.org.
VI.
?
DISSEMINATION AND MARKETING PLAN
?
Describe the methods you will use to share your methodology and results
of the proposed project with entities who are in a position to replicate
the project.
VII.
?
EVALUATION
Provide your evaluation plan. Please include information describing how each
individual student will be evaluated (pre-and post assessments, describe methods
for frequent, continuous assessments.
Be sure to include a descriptive and
prescriptive approach for each participant served and include how progress
will be monitored and tracked. (e.g. 2003 FCAT results/scores and promotion
percentages of those students receiving services from this funding source
)
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IV. FISCAL REQUIREMENTS
Improved academic outcomes for participating schools, teachers, and/or students will be
the priority consideration for this grant.
Allowable expenditures include appropriate training, professional and technical services,
equipment, software, books, materials and supplies indirect costs, facilities rent.
Non-allowable expenditures include district-level expenses, capital improvements,
plaques, entertainment, refreshments, and decorative items.
Funds will be distributed on a quarterly basis via Electronic Funds Transfer (EFT) for
local education agencies. Funds will be distributed on a reimbursement basis for
community based organizations.
V. APPLICATION REVIEW CRITERIA
Representatives of various programs within the Department of Education and the
Governor’s Mentoring Office will complete the review of the application. The application
will be reviewed based on the programmatic criteria outlined below. After all program
and fiscal criteria have been satisfied, applicants will receive an award notification.
SCORING CRITERIA
I.
?
NEED
?
Applicant identifies low performing or participating schools, providing
?
sufficient justification for their selection.
?
Applicant demonstrates familiarity with the needs and
?
barriers faced by the targeted group of students, especially
?
learning needs. (20 points)
?
II.
?
PROJECT DESIGN
?
Applicant’s project will focus on academic improvement.
?
Applicant provides a detailed plan that is of sufficient quality
?
to result in measurable academic improvement.
?
Applicant’s time line is detailed and realistic. (20 points)
?
III.
?
PROJECT MANAGEMENT
?
Applicant describes sufficient qualifications and time on
?
the project for the coordinator. The tasks are realistic and
?
should result in effective coordination. (5 points)
?
IV.
?
COORDINATION AND COLLABORATION
?
Applicant provides an effective plan for internal and external
?
collaboration. Partnerships with the community should help
?
make the project self-sustaining. (10 points)
?
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V.
SUPPORT FOR READING
Applicant effectively describes the relationship of the
proposed project to the Department’s reading initiative,
specifically Just Read! Florida. (10 points)
VI.
DISSEMINATION AND MARKETING
Applicant provides innovative strategies with potential for
replication. The dissemination plan will reach those most
likely to replicate the project. (5 points)
VII.
EVALUATION
Applicant’s evaluation plan provides for effective analysis of pre-
and post-project assessments, contact hours and evidence
of the frequency of delivery of services. (15 points)
BUDGET
Expenditures are necessary to achieve project objectives.
Expenditures are adequate, but not excessive.
Cost-basis for expenditures is explained and accurate.
(15 points)
BONUS
Preference will be given to low performing school applications. (10
points)
Preference will be given to applications that utilize the Governor’s
Mentoring Initiative Reading Curriculum Guide. (10)
An application that does not score a minimum of 70% will not be
recommended for funding.
VI.
APPLICATION PROCEDURES
What to Submit
Â
One application with original signature (one-sided)
Â
Four copies (one-sided)
Conditions for Acceptance
All applications submitted to the Department of Education must include a completed
DOE 100A
form with the original signature of the appropriate agency head.
Where to Submit
Bureau of Grants Management
?
Florida Department of Education
?
325 West Gaines Street
?
Turlington Building, Suite 332
?
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Tallahassee, Florida 32399-0400
•
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Format
The application should be a maximum of five pages.
The application should consist of single-sided pages, stapled in the upper left corner with the
DOE 100A form used as the cover page, followed by the DOE 101 Budget Narrative Form.
The applicant should use a 12-point fonts and 1” margins. The applicant should not submit
the application in folders, binders, or other presentation format.
