CONTACT PERSONS
NAME:
?
David Montford
Martha Haynes
PHONE:
?
(850) 245-0405
(850) 245-0400
June 19, 2003
SUNCOM:
?
205- 0405
205- 0400
CFO:
03-62
MEMORANDUM
TO:
District School Superintendents
FROM:
Ray Monteleone
SUBJECT:
June 2002-03 Full-Time Equivalent (FTE) Survey
The 2002-03 Florida Education Finance Program (FEFP) June FTE survey will be conducted the
week of June 16-20, 2003. The FTE from this survey will be used in the final calculation of the
2002-03 FEFP. Please see the attached schedule of program numbers for FTE reporting. The
2002-03 FTE General Instructions may be viewed at: http://www.firn.edu/doe/fefp/pdf/fteinstr.pdf.
FTE to be Reported
The 2002-03 FEFP provides funding for the 180-day regular school year for students attending
schools that are not juvenile justice facilities.
With the exception of Department of Juvenile
Justice (DJJ) programs, which are funded through the FEFP, PK-12 courses offered beyond the
regular 180-day school year are funded through the Supplemental Academic Instruction
Allocation. Summer school programs (with the exception of DJJ educational programs) are not
dependent on reported FTE; however, districts are required to continue to report summer school
CFO 03-62
June 19, 2003
Page 2
FTE for use by the Department in providing statistical reports.
This includes students
participating in the Summer Reading Program. Do not report FTE for students in after-
school and Saturday programs
.
Reporting Study Hall FTE for Funding
It has come to our attention that some students have been erroneously reported for funding for
more than one study hall. A student may not be reported for funding for more than one period of
study hall per term.
Exceptional Education Student Record
The Student Course Schedule records reporting FTE of students receiving exceptional education
services (FEFP program numbers 111, 112, 113, 254, and 255) must have a matching
Exceptional Education Student Record to generate funding under the FEFP.
General Information
Attached are the following:
�
District FTE Certification Form Letter
�
Schedule of Program Numbers
�
Reporting Deadlines
The attached form letter, which certifies the July, October, February, and June
fundable
FTE,
must be signed by the Superintendent or designee and submitted no later than Thursday, July 24,
2003. The July and October survey PK-12 FTE totals provided in the letter must match the PK-
12 unweighted FTE totals in the database as provided by the final FTE report, File 05.107,
following the system cutoff on Friday, November 8, 2002. The February survey of PK-12 FTE
totals provided in the letter must match the PK-12 unweighted FTE totals in the database as
provided by the final FTE report, File 05.107, following the system cutoff on Friday, March 7,
2003. If amendments for the July survey were provided by Friday, May 2, 2003, they should also
be reflected in the July totals. If amendments for the October and February surveys are provided
by Friday, July 18, 2003, they should also be reflected in the October and February FTE totals.
The 2002-03 FEFP provides funding for more than 180 days only for students attending
schools that are juvenile justice facilities; therefore, FTE certified in this letter for July and
June should be earned in Department of Juvenile Justice (DJJ) programs. This includes
DJJ facilities, PACE centers, and Marine Institutes.
The June survey FTE total provided in the letter must match the PK-12
fundable
FTE total in the
database as provided by the final FTE Report, File 05.107, which will be processed immediately
following the system cutoff on Friday, July 18, 2003.
For the October and February surveys,
include all FTE with the exception of: (1) Intersession FTE, which is identified with a code
of "A" on the Year Round/Extended School Year FTE Indicator data element on the
Student Course Record format; and (2) Extended School Year FTE, which is coded with a
"B" on the Year Round/Extended School Year Indicator data element, as this FTE is not
funded through the FEFP.
CFO 03-62
June 19, 2003
Page 3
Report 60.021, Supplemental FTE Data File List, is available upon request by the school district
and provides DCF/DJJ, Advanced Placement, International Baccalaureate, and Advanced
International Certificate of Education FTE by school.
For additional student information, consult the DOE Information Database Requirements:
Volume 1--Automated Student Information Systems Manual.
In the event it is necessary to FAX hard copy data in order to meet any of these deadlines, the
following FAX number should be used: (850) 245-9135 or Suncom 205-9135.
RM:DGM:bb
Attachments
ATTENTION: KAREN JOHNSON
€
Date: ______________________
€
Mr. David Montford
€
Florida Department of Education
€
Office of Funding and Financial Reporting
€
325 W. Gaines Street, Room 824
€
Tallahassee, Florida 32399-0400
€
Dear Mr. Montford:
€
Due Date:
July 24, 2003
Fax Number: (850) 245-9135
Suncom Fax :
205-9135
This letter certifies the July, October, February, and June fundable FTE to be used in the
Final Calculation of the 2002-03 Florida Education Finance Program (FEFP).
The
following represents the total in the Department of Education Information Database as
indicated by the final FTE report, File 05.107, for the July, October, and February
survey periods (adjusted by any amendments) and the June survey period, for the
_______________ County School District.
All district schools, as appropriate, are
represented.
July 2002 survey total
October 2002 survey total
February 2003 survey total
June 2003 survey total
Sincerely,
____________________________
Signature of Superintendent
DM:bb
Total fundable PK-12 FTE
Florida Education Finance Program
____________________________
____________________________
____________________________
____________________________
Cost Factors and Program Numbers for 2002-03 Fiscal Year
Program/Category
BASIC PROGRAMS
€
K-3 Basic
€
4-8 Basic
€
9-12 Basic
€
K-3 Basic, with ESE Services*
€
4-8 Basic, with ESE Services
€
9-12 Basic, with ESE Services
€
Cost
Program
Factors
Numbers
1.005
101
€
1.000
102
€
1.122
103
€
1.005
111
€
1.000
112
€
1.122
113
€
EXCEPTIONAL STUDENT EDUCATION
€
Support Level 4
€
Support Level 5
€
ENGLISH FOR SPEAKERS OF
€
OTHER LANGUAGES
€
ESOL
€
VOCATIONAL 6-12
€
Vocational 6-12
€
3.948
254
€
5.591
255
€
1.275
130
€
1.186
300
€
*
Include Pre-K Exceptional Students, if not Level 4 or Level 5.
FTE General Instructions
FTE Reporting Deadlines 2001-02 and 2002-03
2001-02
€
Survey 1
€
Survey Week:
July 16-20, 2001
€
Due Date:
August 3, 2001
€
State Processing:
July 30 - September 21, 2001
€
Final Update/Amendment Date:
May 3, 2002
€
Survey 2
€
Survey Week:
October 8-12, 2001
€
Due Date:
October 26, 2001
€
State Processing:
October 22 -
November 9, 2001
€
Final Update/Amendment Date:
July 26, 2002
€
Survey 3
€
Survey Week:
February 4-8, 2002
€
Due Date:
February 22, 2002
€
State Processing:
February 18 - March 8, 2002
€
Final Update/Amendment Date:
November 22, 2002
€
Survey 4
€
Survey Week:
June 17-21, 2002
€
Due Date:
July 5, 2002
€
State Processing:
July 1 - July 19, 2002
€
Final Update/Amendment Date:
April 4, 2003
€
2002-03
€
Survey 1
€
Survey Week:
July 15-19, 2002
€
Due Date:
August 2, 2002
€
State Processing:
July 29 - September 20, 2002
€
Final Update/Amendment Date:
May 2, 2003
€
Survey 2
€
Survey Week:
October 7-11, 2002
€
Due Date:
October 25, 2002
€
State Processing:
October 21 - November 8, 2002
€
Final Update/Amendment Date:
July 25, 2003
€
Survey 3
€
Survey Week
: February 3-7, 2003
€
Due Date:
February 21, 2003
€
State Processing:
February 17 - March 7, 2003
€
Final Update/Amendment Date:
November 21, 2003
€
Survey 4
€
Survey Week:
June 16-20, 2003
€
Due Date:
July 4, 2003
€
State Processing:
July 7 - July 18, 2003
€
Final Update/Amendment Date:
April 2, 2004
€