June 19, 2003

MEMORANDUM

TO:

District School Superintendents

�

FROM:

Raymond Monteleone

€

SUBJECT:

June 2002-03 Transportation Survey

€

The 2002-03 Student Transportation June survey

€

CONTACT PERSONS:

NAME:

Malinda Moore

Herman Carter

PHONE:

(850) 245-0405

(850) 245-9795

SUNCOM:

205-0405

205-9795

CFO:

03-61

will be conducted the week of

June 16-20, 2003.

Students participating in the Summer Reading Programs are eligible for

transportation funding.

The Automated Student Transportation Survey Information System at

Northwest Regional Data Center must be used by all districts to transmit their student

transportation information.

As of July 1, 2002, the 2002-03 Student Transportation General Instructions were revised to

reflect changes in membership categories as follows:

Category B, Individuals with Disabilities Education Act (IDEA), Unweighted, K-12, is

revised to include only those non-weighted students with disabilities who live less than

two miles from school, but are eligible for transportation funding. All of the two miles or

more unweighted IDEA students should be reported in Category H along with the

existing non-disabled students who live two miles or more.

Category D, IDEA PreKindergarten (PK), Unweighted, has been eliminate

d. As all PreK

students are eligible for transportation funding regardless of distance, there is no need to

report them in a separate category.

For reporting purposes, PK students that were

currently reported in this category should be reported in Category E.

---

CFO Memo 03-61

June 19, 2003

Page 2

Please note that effective July 1, 2003, students participating in Pre-Kindergarten Early

Intervention Programs (Course Code Number 5100510) or Headstart Programs (5100520)

are no longer eligible for transportation funding through the Transportation Categorical

Program.

Effective January 7, 2003, the criteria for identification of hazardous walking conditions changed

pursuant to enactment of Section 1006.23, Florida Statutes.

Please refer to the 2002-03 Student Transportation General Instructions for student eligibility,

reporting criteria, and instructions for on-line data entry.

The General Instructions may be

viewed at: http://www.firn.edu/doe/rules/memos/cfomemos/attach0302.pdf. Please note that the

Department’s phone numbers have changed since the instructions were published. If you have

questions regarding this document, please call the Office of Funding and Financial Reporting at

the number listed on the front page of this memorandum.

The deadline for transmitting June survey data is July 18, 2003. The attached form letter which

certifies the adjusted membership and the number of buses reported on the database is due to the

Office of Funding and Financial Reporting by July 24, 2003.

The form may be faxed to

245-9135 or SC 205-9135.

The information in this letter is compared with the Department's

report to ensure that correct information is used in the transportation funding formula.

The on-line data entry system will close approximately three weeks following the transmission

deadline for each survey so that our staff may analyze and incorporate this information into the

transportation calculation.

After this period, the on-line data entry system will re-open and

amendments may be entered. Please contact the Office of Funding and Financial Reporting if

assistance is needed.

RM:DGM:bb

Attachments

---

2001-2002

Survey 1

€

Survey week: July 16-20, 2001

€

Due Date: September 21, 2001

€

Final Update/Amendment Date: May 3, 2002

€

Survey 2

€

Survey week: October 8-12, 2001

€

Due Date: November 9, 2001

€

Final Update/Amendment Date: July 26, 2002

€

Survey 3

€

Survey week: February 4-8, 2002

€

Due Date: March 8, 2002

€

Final Update/Amendment Date: November 22, 2002

€

Survey 4

€

Survey week: June 17-21, 2002

€

Due Date: July 19, 2002

€

Final Update/Amendment Date: April 4, 2003

€

2002-2003

Survey 1

€

Survey week: July 15-19, 2002

€

Due Date: September 20, 2002

€

Final Update/Amendment Date: May 2, 2003

€

Survey 2

€

Survey week: October 7-11, 2002

€

Due Date: November 8, 2002

€

Final Update/Amendment Date: July 25, 2003

€

Survey 3

€

Survey week: February 3-7, 2003

€

Due Date: March 7, 2003

€

Final Update/Amendment Date: November 21, 2003

€

Survey 4

€

Survey week: June 16-20, 2003

€

Due Date: July 18, 2003

€

Final Update/Amendment Date: April 2, 2004

€

---

ATTENTION: MALINDA MOORE

Date: _____________________

€

Mr. David Montford

€

Florida Department of Education

€

Office of Funding and Financial Reporting

€

325 W. Gaines Street, Room 824

€

Tallahassee, Florida 32399-0400

€

Dear Mr. Montford:

€

Due Date:

July 24, 2003

Fax Number:

(850) 245-9135

SunCom:

205-9135

This letter is provided to certify the student transportation information totals in the Automated

Student Transportation Survey Information Data Base for the July, October, February, and June

surveys for the ____________________ School District (This information is located on the

Browse Screen and represents only eligible membership totals). Zeros are entered below if there

were no transported students during the July survey.

All district schools, as appropriate, are

represented.

July 2002 survey total

October 2002 survey total

February 2003 survey total

June 2003 survey total

Sincerely,

Total

Total

Total

Buses

Adjusted Base Students

Adjusted ESE Students

(Excluding

Intersession)

__________

___________________

___________

__________

___________________

___________

__________

___________________

___________

__________

___________________

___________

________________________________________

Signature of Transportation Director or Designee

DM:bb