FLORIDA DEPARTMENT OF EDUCATION
Request for Proposal (RFP)
Bureau / Office
Educator Recruitment, Development and Retention
Program Name
Early Career/Early Placement Support Programs for
Teachers in High Need Schools and Content Areas
Specific Funding Authority (ies)
Title II, Part A, CFDA #84.367
CFDA #84.027 P.L. 105-17, IDEA, Part B, Section 611.
Funding Purpose/Priorities
The purpose of funding is to support school districts in
implementing professional development support programs
for teachers in their first and early years of placement as
Teachers in low-performing or hard to staff schools,
and/or
Teachers teaching a high need content area.
Programs should be based upon a coaching/mentoring
model and should provide a method for collecting student
and teacher data, the resulting analysis of which will be
used as the foundation of standards for Early Career/Early
Placement support programs.
Type of Award
Discretionary Competitive
Total Funding Amount
$1,500,000.00
Individual awards will range from a minimum of
$50,000.00 to a maximum of $250,000.00
Budget Period
October 1, 2005, through September 30, 2006
Program Performance Period
October 1, 2005, through September 30, 2006
Target Population
Teachers in their first and early years of placement as
beginning teachers in any field in low-performing or hard
to staff schools, and/or teachers changing to a high need
content area.
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Eligible Applicant(s)
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Florida public school districts who at the time of
application have established a beginning teacher/early
career teacher support program or who have established a
component of such a program that addresses teachers
newly placed in high need schools or high need subject
areas, and who have established a partnership for
professional development with a public or private
institution of higher education.
Application Due Date
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Application is to be received within the Department of
Education by close of business on
October 31, 2005.
This is not a postmark date.
Contact Persons
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Kathryn S. Hebda, Chief
Bur. of Educ. Recruitment, Development and Retention
325 W. Gaines Street, Room 126
Tallahassee, Florida 32399-0400
850/245-0891
Peggy Primicerio, NCLB, 850-245-0501
Assurances
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The Department of Education has developed and implemented a document entitled, General Terms,
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Assurances and Conditions for Participation in Federal and State Programs, to comply with:
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34 CFR 76.301 of the Education Department General Administration Regulations (EDGAR) which
requires local educational agencies to submit a common assurance for participation in federal
programs funded by the U.S. Department of Education;
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applicable regulations of other Federal agencies; and
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State regulations and laws pertaining to the expenditure of state funds.
In order to receive funding, applicants must have on file with the Department of Education, Office of the
Comptroller, a signed statement by the agency head certifying applicant adherence to these General
Assurances for Participation in State or Federal Programs. The complete text may be found at
http://www.firn.edu/doe/comptroller/gbook.htm
School Districts, Community Colleges, Universities and State Agencies
The certification of adherence filed with the Department of Education Comptroller’s Office shall
remain in effect indefinitely unless a change occurs in federal or state law, or there are other changes
in circumstances affecting a term, assurance, or condition; and does not need to be resubmitted with
this application.
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NARRATIVE SECTION
For Federal Programs - General Education Provisions Act (GEPA)
Provide a concise description of the process to ensure equitable access to, and participation of students, teachers,
and other program beneficiaries with special needs
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For details refer to URL:
http://www.ed.gov/policy/fund/guid/gposbul/gpos10.html
Narrative Components
As a courtesy to the reviewers in helping them score your proposal, please use the same alphanumeric
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outline as in the RFP. Please limit proposals to 25 pages including budget narrative.
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Provide a Narrative report that describes the proposed program, including the following information:
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1.
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Project/Program Design - Describe how the Teacher Early Career/Early Placement program
will meet the needs of your district, schools, and targeted teachers. Include a description of
how the program reflects the expected outcomes of the project; the research or data used to
select the program’s practices, support and/or training. Include personnel and collaboration
responsibilities with the institution(s) of higher education.
2.
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Project Action Plan – Describe the program implementation milestones and the
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assessment/evaluation process that will be used to determine success or need for
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change/remediation. Plan should include timelines and persons/parties responsible.
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Note: The Department will provide the initial training for coaches and mentors no later than
October of 2005.
3.
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Professional Development Protocol – Professional Development provided through this project
must meet the standards developed by the FLDOE for high quality professional development.
Describe how Professional Development delivered will meet the standards.
4.
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Project Evaluation Design – Describe the qualitative and quantitative methods that will be used
to collect data on the following components:
a.
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Participating teachers’ demonstration of successful teaching performance (such as PEC,
Classroom Walkthrough, or other assessment instrument)
b.
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Student achievement data related to participants’ success, which may be other than
FCAT data for teachers in subject areas not measured by FCAT
c.
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Documentation of effective practices and program procedures in providing
coaching/mentoring
Note: the Department will furnish a web-based survey to collect baseline data (such as
demographic information, years of experience, etc.) on program participants, their retention
rates and specific aspects of the coaching and mentoring process
5.
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Project Personnel – Describe the qualified personnel involved, their duties/responsibilities and
they relate to the program, and salaries supported through the project award.
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6.
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Project Budget
– Describe in detail the budget allocations to program implementation and staff
as they relate to deliverables, participants and goals. Majority of funds should be spent on
program services and resources, rather than on administration.
7.
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Support for Reading/Strategic Imperatives - Describe how the proposed project will incorporate
reading initiatives and one or more of the Florida State Board of Education (SBE) strategic
imperatives.
URL: http://www.fldoe.org/meetings/2005_01_18/StratPlanDetails.pdf
8.
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Dissemination/Marketing - Describe methods /strategies you will use to disseminate and
market information about the project to appropriate populations.
Scoring Criteria
The following information will be reviewed and scored as follows:
1.
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Project/Program Design – The applicants program will effectively meet the needs of their
district, schools and targeted teachers. The program clearly reflects the expected outcomes of
the project; the research or data used to select the program’s practices, support and/or training
are appropriate. Program personnel and collaboration responsibilities with the institutions(s) of
higher education are included. (15 points)
2.
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Project Action Plan – This portion will be judged on clarity of the program implementation
milestones and the assessment/evaluation process that will be used to determine success or
need for change/remediation. This plan includes timelines, persons/parties responsible, and
clearly defined partnership(s) with higher education institution(s). (20 points)
3.
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Professional Development Protocol – The applicants’ professional development plan reflects
the standards developed by the FLDOE for high quality professional development. (15 points)
4.
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Project Evaluation Design – Qualitative and quantitative methods to collect data on the
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following components should be included: (15 points)
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a. Participating teachers and coaches demonstrations of
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successful performance, including retention rates and other
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demographic data.
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b. How and what student achievement data will indicate success.
c. Documentation of effective practices in coaching/mentoring,
participant training (delivery and content)
Note: The Department will provide a web-based method of data collection for each approved
respondent (district) for input of demographic data on participants (teachers and coaches) and
basic information on retention rates at the end of the 2006 school year.
5.
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Project Personnel – The description includes qualified personnel, their duties/responsibilities
and how they relate to the program, and salaries supported through the project award. (10
points)
6.
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Project Budget – Budget narrative and description includes the details of the relationship of the
budget allocations to program implementation, staff, deliverables, participants and goals.
Majority of funds will be spent on program services and resources, rather than on
administration. (15 points)
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7.
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Support for Reading/Strategic Imperatives - The proposed project includes a comprehensive
plan that effectively incorporates reading initiatives and one or more of the Florida State Board
of Education (SBE) strategic imperatives. (5 points)
8.
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Dissemination/Marketing - Methods /strategies used to disseminate and market information
about the project to appropriate populations are thorough and effective. (5 points)
Reporting Outcomes
Project Reporting – Two reports will be submitted: one, a progress report submitted at an appropriate
time during the interim; and the second, a summative report submitted within two months after the
project funding ends. Reports should include project evaluation data and analysis. Both qualitative
and quantitative data will be compiled to document results of the project and the impact on schools.
Funding Method
Funding will be disbursed using the Advance Payment method as described below:
Advance Payment
– Upon receipt of the Project Award Notification, up to 25% of the total award may
be advanced for the first payment period. To receive subsequent payments, 90% of previous
expenditures must be documented and approved by the Department.
Documentation must be provided which details specific project activities prior to disbursement of
funds. If applicable, a list of deliverables including delivery dates should be provided.
Fiscal Requirements
Supporting documentation for expenditures is required for all funding methods. Examples of
such documentation include: invoices with check numbers verifying payment, and/or bank
statements; all or any of which must be available upon request.
Notice of Intent-to-Apply
The due date to notify the contact person of intent-to-apply is September 12, 2005. Send the notification
by e-mail or fax and include an e-mail address.
Providing the intent-to-apply is not required for an
application to be considered, but assists the applicant by assuring receipt of answers to frequently asked
questions and competition updates. Conversely, eligible organizations which file an intent-to-apply are
not required to apply.
Method of Answering Frequently Asked Questions or Providing Changes
Contact the Bureau of Educator Recruitment, Development and Retention at (850) 245-0891 if you have
any questions. The last date that questions will be answered is September 16, 2005. All questions and
answers will be posted and available on the website: URL: http://www.teachinflorida.com .
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Conditions for Acceptance
1)
Application is received within DOE by the close of business on the due date.
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2)
Application includes required forms: DOE 101-Budget Narrative and DOE 100A
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or 100B -Application
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3)
All required forms have original signatures by authorized entity
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4)
Application must be submitted to:
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Grants Management
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Florida Department of Education
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325 W. Gaines Street, Room 344
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Tallahassee, Florida 32399-0400
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NOTE: Applications signed by officials other than the appropriate agency head identified above must
have a letter signed by the agency head, or documentation citing action of the governing body delegating
authority to the person to sign on behalf of said official. Attach the letter or documentation to the
DOE 100A when the application is submitted.
Method of Review
A panel of professionals representing a variety of areas of expertise will comprise a review committee.
Each reviewer will evaluate and score a minimum of three proposals. Individuals will come together in
teams of three and reach consensus. Scoring and funding recommendations will be made to the
Program Administrator.
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TAPS#____06A068__
ATTACHMENT G
Review Committee Selection Process
(For Discretionary Competitive Projects Only)
Program Title:
Early Career /Early Placement Support Programs for Teachers in High
Need Schools and Content Areas
Process Description:
A panel of professionals representing a variety of areas with expertise in education, including
internal DOE staff as well as teachers and district administrators throughout the State will be
selected to serve on the review committee. For optimum fairness and objectivity in the
competitive process, each reviewer will evaluate and score a minimum of three proposals.
Individuals will come together in teams of three and reach consensus on scores. Funding
recommendations will be made to the Program Administrator.
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